## **Trustees' Annual Report for the period**
Period start date
Period end date
Day Month Year Day Month Year **From** 01 May 2023 **To** 30 April 2024
Section A Reference and administration details
**Charity name** Ashleworth Memorial Hall
**Other names charity is known by**
**Registered charity number (if any)** 301456
|Nup End|Nup End|
|---|---|
|Ashleworth||
|Gloucester||
|**Postcode**
|GL19 4JJ|
**Charity's principal address**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**|
|---|---|---|---|---|
||A Eardley|Chair||Ashleworth Parish Council|
||J Randall|Treasurer|||
||J Eardley||||
||L Williams||Resigned 8 Feb 2024|Under 5s/Playgroup|
||L Beer|||PTFA|
||J Nulty||||
||J Fenech|Secretary||Women’s Institute|
||M Kelley||Resigned 30 April 2024|Ashleworth School|
||M Mitra||||
||L Middlemiss|Bookings Secretary|Appointed 27 Sept 23||
**Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**April 2009**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Scheme Dated 10th February 1970
Type of governing document
- (eg. trust deed, constitution
Foundation Trust How the charity is constituted
- (eg. trust, association, company)
Some Trustees are appointed by the organisation which they represent and Trustee selection methods others elected by the existing Trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the Foundation is the provision and maintenance of a village hall for the use of the inhabitants of Ashleworth and the neighbourhood (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
**April 2009**
**TAR**
2
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit ‘Charities and Public Benefit’.
The Memorial Hall is the main meeting place in the village and is used several times during the year for Women's Institute and Parish Council meetings.
For most of the year there were weekly sessions of yoga, pilates and an under 5’s play group. The Hall was also used for table tennis and school PE sessions. A monthly community lunch is held, providing a cooked lunch for **Summary of the main activities** residents from the local and surrounding villages. **undertaken for the public benefit in relation to these** Other local groups such as Ashleworth Cinema, Ashleworth School P.T.F.A. **objects (include within this** and Go Wild in Ashleworth hold their own events, and there are private **section the statutory declaration** bookings throughout the year for parties, especially children’s birthdays. **that trustees have had regard to the guidance issued by the** The Hall works collaboratively with other facilities in the village, particularly **Charity Commission on public** Ashleworth Hub and Woodpeckers Sports and Social Club. **benefit)**
The Hall trustees also organise and run fundraising events during the year.
## **Additional details of objectives and activities (Optional information)**
We would like to extend our thanks to all those people who contribute their time and energy to help with the running of the hall and community events.
As well as the committee members who give their time throughout the year we are fortunate that we have a number of volunteers who have contributed to events and activities at the Hall.
You **may choose** to include further statements, where relevant, about:
Amongst other things, volunteers help at the monthly community lunch, Ashleworth Cinema and fundraising events and with bookkeeping, administration and maintenance for the hall.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**April 2009**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
There have been further improvements to the hall facilities during the year including the installation of a permanent extension to the stage and additional storage.
A major re-roofing project which involved complete replacement of the tiles on one side of the roof was completed in April 2024.
We were awarded grants totalling £22,000 from Enovert Community Trust and £1,100 from Ashleworth Parish Council towards the cost of the reroofing project.
£3,352 was generated through fundraising events during the year.
The Ashleworth Cinema continues to be a successful fundraiser for the hall, raising a net amount of £1,362 this financial year. There were 6 screenings this year, attended by a total audience of 275.
The monthly lottery, the ‘Fortune Club’, continues and at the end of the year had 55 members. There are two prizes each month of £25 and £5. It contributed £288 to the fundraising income noted above.
**April 2009**
**TAR**
4
**Section E Financial review**
**Brief statement of the charity’s policy on reserves**
As a condition of Big Lottery funding for the Hall’s refurbishment we are required to have a Designated Fund for long-term maintenance of the building. At the end of the Financial Year the balance of the Maintenance Fund stood at a little over £52,855 which is on target against budget.
The remaining £6,753 of the Unrestricted Fund Balance is being held in reserve as a contingency against any unexpected costs, or a shortfall in next year’s income.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- £7,691 of the year’s income was generated through fees charged for hiring the Hall and interest on savings accounts.
- The remainder resulted from fundraising: from both the Fortune Club and from activities organised by the Management Committee.
A significant proportion of Hall Funds continue to be invested in a 120 day
- notice charity account, to attract better rates of interest than were available on any standard high street savings accounts.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
The Hall was used on 240 occasions during the year with 218 of those being paid bookings. This was an increase on the 170 bookings in the previous year although that had also been negatively impacted by the COVID-19 pandemic restrictions.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Anthony Christopher Eardley **Position (eg Secretary, Chair,** Chair **etc) Date**
**April 2009**
**TAR**
5
|**Charity Name**|**No (if any)**||
|---|---|---|
|ASHLEWORTH MEMORIAL HALL
301456|||
|**Receipts andpayments accounts**||**CC16a**|
|Period start date
01/05/23
**For the period**
**from**|**To**
Period end date
30/04/24||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**||**to the nearest £**
**-**
**-**
**-**
**-**
**23,100**
**-**
**-**
**-**
**23,100**
**-**
**23,100**
**-**
**-**
**-**
**-**
**-**
**17,095**
**-**
**-**
**-**
**-**
**17,095**
**-**
**17,095**
**6,005**
**- 6,131**
**14,623**
**14,496**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|Business Income|**5,379**||**-**|**5,379**
**648**
**6,394**
**2,312**
**23,100**
**-**
**-**
**-**
**37,833**|**6,562**|
|Fortune Club|**648**||**-**||**684**|
|Fundraising|**6,394**||**-**||**10,238**|
|Interest|**2,312**||**-**||**1,093**|
|Project Crown Grant|**-**||**-**||**-**|
||**-**||**-**||**-**|
||**-**||**-**||**-**|
||**-**||**-**||**-**|
|**_Sub total_**|**14,733**||**-**||**18,576**|
|||||**-**||
||||**-**||**-**|
|||||||
||||**-**|**37,833**|**18,576**|
|||||||
||||**-**|**8,498**
**360**
**3,330**
**1,100**
**3,892**
**17,095**
**-**
**-**
**-**
**-**
**34,275**|**6,408**|
||||**-**||**382**|
||||**-**||**4,303**|
||||**-**||**5,163**|
||||**-**||**671**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**16,927**|
|||||**-**||
||||**-**||**-**|
|||||||
||||**-**|**34,275**|**16,927**|
|||||||
||||**-**|**3,557**
**-**
**71,605**
**75,162**|**1,650**|
||||**-**||**-**|
||||**-**||**71,605**|
||||**-**||**73,254**|
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|**the end of the period**||
|---|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash & Bank Total
**Details**
Receipts Due From Hirers
Gift Aid Claim From HMRC
Refund of Electricity Advance Payment
**Details**
Cambridge & Counties 120 Day Notice
**Details**
**Details**
Creditors (Project Crown)
Creditors (Project Crown)
Creditors (Advance Payments)
Fortune Club Future Payouts
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**||**to nearest £**
**Endowment**
**funds**|
|||**60,666**|**14,496**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**60,666**|**14,496**|**-**|
|||OK
**to nearest £**
**Unrestricted**
**funds**||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||**553**|**-**|**-**|
|||**88**|**-**|**-**|
|||**503**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
|||**Unrestricted**|**-**|**48,278**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
|||**Fund to which**
**liability relates**||**When due**
**(optional)**|
|||Restricted|**6,005**||
|||Unrestricted|**1,993**||
|||Unrestricted|**342**||
|||Unrestricted|**30**|Monthly|
||||**-**||
|||||Date of
approval|
|||J Randall|||
|||A C Eardley|||
##
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