Trustees’ Annual Report for the period
From: 01.04.23 Period start date To: 31.03.24 Period end date
Charity name: Tolleshunt Knights Village Hall
Charity registration number: 301425
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide a facility that can be used by the community of Tolleshunt Knights and its surrounding areas to bring people together |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The village hall is a community hub bringing together people of all ages through events (themed parties, beer festivals, quiz nights, Race Nights etc), through to hiring the hall for activities which include short mat bowls, flying model airplanes, a preschool, dance classes and private hires. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees work closely with the RCCE to ensure we operate within appropriate governance |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. Educational Opportunities: By hosting a preschool, the charity contributes to the personal development and lifelong learning of the community members. 2. Social Cohesion: Regular social activities and gatherings foster a sense of community, reduce feelings of isolation, and improve mental well-being. 3. Promotion of Health and Fitness: We contribute to the physical health of the community. 4. Public Engagement: By providing a space for public meetings, the charity encourages civic engagement and local democracy. 5. Economic Impact: The charity indirectly impacts the local economy by providing a venue for craft fairs and other events that support local businesses. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | 31.03.24 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We do not have a reserves policy; however, we are accumulating as much funds as possible to deal with the fallout of a suspected heave/subsidence insurance issue |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | As above |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Subsidence insurance assessment being processed, with no conclusions to date! |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | We are completely self-funding through events, club and private hire. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The charity faces the following key risks 1) An ongoing subsidence issue to the hall 2) The cost-of-living crisis which may impact our ability to generate funding |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Through nomination and consensus of the trustees |
Reference and Administrative details
| Charity name | Village Hall |
|---|---|
| Other name the charity uses | Tolleshunt Knights Village Hall (TKVH) |
| Registered charity number | 301425 |
| Charity’s principal address | Tolleshunt Knights Village Hall (TKVH) Top Road Tolleshunt Knights Maldon CM9 8EU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Deborah Joanne Lock |
Chairperson | 23/6/21 | By committee | |
| Richard Lewis | Vice Chair | 23/06/21 | Bycommittee | |
| Michelle Barrick | Treasurer | 22/07/23 | Bycommittee | |
| Jo Wray | BookingOfficer | 02/08/22 | Bycommittee | |
| Jean Dyer | n/a | 02/08/22 | Bycommittee |
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity The village hall Name and objects of the charity on whose behalf the The hall is run by the trustees on behalf of the people of assets are held and how this Tolleshunt Knights. fall within the custodian charity’s objects Details of arrangements for safe custody and The charity has separate bank accounts segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Deborah Lock | Richard Lewis | |
Chairperson |
Vice Chair | |
| 06/01/25 | ||
| 06/01/25 |
TOLLESHUNT KNIGHTS VILLAGE HALL Registered Charity 301425
Receipts and Payments Account for the year ended 31st March 2024
| RECEIPTS From Trading Activities Lettings Income From Voluntary Sources Grants Donations Fundraising Other Income From Assets Insurance Claim Interest TOTAL RECEIPTS PAYMENTS Trading Activities Staff Costs Premises Expenses Water Utilities Cleaning Insurance Printing & Stationery Advertising Telephone and Broadband Miscellaneous Administration of the charity Subscriptions Other Expenditure New equipment Fundraising Costs TOTAL PAYMENTS NET SURPLUS / (DEFICIT) Transfer Between Funds Balances Brought Forward Balances Carried Forward Independent Examination |
Unrestricted Funds £ 34522.69 100.00 9395.16 22.25 34.56 |
Restricted Funds Total £ £ 34522.69 1000.00 1000.00 100.00 9395.16 22.25 0.00 34.56 1000.00 45074.66 0.00 7639.00 498.00 6537.08 5818.53 5974.60 481.70 0.00 663.39 35.93 80.40 0.00 6,000.00 7899.56 2167.28 6000.00 37795.47 -5000.00 7279.19 0.00 5000.00 50083.62 0.00 57362.81 2023/24 |
2022/23 Total £ 30547.05 10319.00 1000.00 15363.13 0.00 1170.00 6.35 |
|
|---|---|---|---|---|
| 44074.66 | 1000.00 45074.66 |
58405.53 | ||
| 7639.00 498.00 6537.08 5818.53 5974.60 481.70 663.39 35.93 80.40 1,899.56 2167.28 |
250.00 11848.23 1344.00 6842.00 4874.80 5840.49 141.13 70.00 524.21 320.03 72.00 0.00 742.23 5838.49 |
|||
| 31795.47 | 6000.00 37795.47 |
38707.61 | ||
| 12279.19 45083.62 |
19697.92 0.00 30385.70 |
|||
| 57362.81 | 0.00 57362.81 |
50083.62 |
TOLLESHUNT KNIGHTS VILLAGE HALL Registered Charity 301425
Statement of Assets and Liabiities at 31st March 2024
| MONETARY ASSETS Deposits and Bank Balances |
2024 2023 £ £ |
|---|---|
| Current Account | 57108.72 43868.20 |
| Deposit Account Petty Cash Debtors Accounts receivable Suspense Account Creditors Hire Deposits Suspense Account Independent Examination |
4.09 6052.32 250.00 163.10 57362.81 50083.62 5905.20 1615.7 14.99 1912.00 787.00 15.01 126.00 114.00 |
NON MONETARY ASSETS
Land and buildings Tables and chairs Kitchen Equipment Crockery and Cutlery Cleaning Equipment Fully equipped bar
Independent Examiner's Report to the Trustees of Tolleshunt Knights Village Hall (Registered Charity No. 301425)
I report to the trustees on my examination of the accounts of Tolleshunt Knights Village Hall (the Trust) for the year ended 31[st] March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 23[rd] January 2025