## **Trustees’ Annual Report for the period** **From: 01.04.23 Period start date To: 31.03.24 Period end date** ## **Charity name: Tolleshunt Knights Village Hall** ## **Charity registration number: 301425** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide a facility that can be used by the
community of Tolleshunt Knights and its
surrounding areas to bring people together| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The village hall is a community hub
bringing together people of all ages through
events (themed parties, beer festivals, quiz
nights, Race Nights etc), through to hiring
the hall for activities which include short
mat bowls, flying model airplanes, a
preschool, dance classes and private hires.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees work closely with the RCCE to
ensure we operate within appropriate
governance| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. Educational Opportunities: By hosting a
preschool, the charity contributes to the
personal development and lifelong learning
of the community members.
2. Social Cohesion: Regular social
activities and gatherings foster a sense of
community, reduce feelings of isolation,
and improve mental well-being.
3. Promotion of Health and Fitness:
We contribute to the physical health of the
community.
4. Public Engagement: By providing a
space for public meetings, the charity
encourages civic engagement and local
democracy.
5. Economic Impact: The charity indirectly
impacts the local economy by providing a
venue for craft fairs and other events that
support local businesses.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|31.03.24| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We do not have a reserves policy;
however, we are accumulating as much
funds as possible to deal with the fallout of
a suspected heave/subsidence insurance
issue| |Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|As above| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Subsidence insurance assessment being
processed, with no conclusions to date!| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|We are completely self-funding through
events, club and private hire.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The charity faces the following key risks
1) An ongoing subsidence issue to the
hall
2) The cost-of-living crisis which may
impact our ability to generate
funding| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Through nomination and consensus of the
trustees| ## **Reference and Administrative details** |Charity name|Village Hall| |---|---| |Other name the charity uses|Tolleshunt Knights Village Hall (TKVH)| |Registered charity number|301425| |Charity’s principal address|Tolleshunt Knights Village Hall (TKVH)
Top Road
Tolleshunt Knights
Maldon
CM9 8EU| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Deborah Joanne
Lock|Chairperson|23/6/21|By committee| ||Richard Lewis|Vice Chair|23/06/21|Bycommittee| ||Michelle Barrick|Treasurer|22/07/23|Bycommittee| ||Jo Wray|BookingOfficer|02/08/22|Bycommittee| ||Jean Dyer|n/a|02/08/22|Bycommittee| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity The village hall Name and objects of the charity on whose behalf the The hall is run by the trustees on behalf of the people of assets are held and how this Tolleshunt Knights. fall within the custodian charity’s objects Details of arrangements for safe custody and The charity has separate bank accounts segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Deborah Lock|Richard Lewis| ||
Chairperson|Vice Chair| ||06/01/25|| ||06/01/25|| ## **TOLLESHUNT KNIGHTS VILLAGE HALL Registered Charity 301425** ## **Receipts and Payments Account for the year ended 31st March 2024** |**RECEIPTS**
**From Trading Activities**
Lettings Income
**From Voluntary Sources**
Grants
Donations
Fundraising
Other Income
**From Assets**
Insurance Claim
Interest
**TOTAL RECEIPTS**
**PAYMENTS**
**Trading Activities**
Staff Costs
Premises Expenses
Water
Utilities
Cleaning
Insurance
Printing & Stationery
Advertising
Telephone and Broadband
Miscellaneous
**Administration of the charity**
Subscriptions
**Other Expenditure**
New equipment
Fundraising Costs
**TOTAL PAYMENTS**
**NET SURPLUS / (DEFICIT)**
Transfer Between Funds
**Balances Brought Forward**
**Balances Carried Forward**
Independent Examination|**Unrestricted**
**Funds**
**£**
34522.69
100.00
9395.16
22.25
34.56|**Restricted**
**Funds**
**Total**
**£**
**£**
34522.69
1000.00
1000.00
100.00
9395.16
22.25
0.00
34.56
**1000.00**
**45074.66**
0.00
7639.00
498.00
6537.08
5818.53
5974.60
481.70
0.00
663.39
35.93
80.40
0.00
6,000.00
7899.56
2167.28
**6000.00**
**37795.47**
-5000.00
7279.19
0.00
5000.00
50083.62
**0.00**
**57362.81**
**2023/24**||**2022/23**
**Total**
**£**
30547.05
10319.00
1000.00
15363.13
0.00
1170.00
6.35| |---|---|---|---|---| ||**44074.66**|**1000.00**
**45074.66**||**58405.53**| ||7639.00
498.00
6537.08
5818.53
5974.60
481.70
663.39
35.93
80.40
1,899.56
2167.28|||250.00
11848.23
1344.00
6842.00
4874.80
5840.49
141.13
70.00
524.21
320.03
72.00
0.00
742.23
5838.49| ||**31795.47**|**6000.00**
**37795.47**||**38707.61**| ||12279.19
45083.62|||19697.92
0.00
30385.70| ||**57362.81**|**0.00**
**57362.81**||**50083.62**| ## **TOLLESHUNT KNIGHTS VILLAGE HALL Registered Charity 301425** ## **Statement of Assets and Liabiities at 31st March 2024** |**MONETARY ASSETS**
**Deposits and Bank Balances**|**2024**
**2023**
**£**
**£**| |---|---| |Current Account|57108.72
43868.20| |Deposit Account
Petty Cash
**Debtors**
Accounts receivable
Suspense Account
**Creditors**
Hire Deposits
Suspense Account
Independent Examination|4.09
6052.32
250.00
163.10
57362.81
50083.62
5905.20
1615.7
14.99
1912.00
787.00
15.01
126.00
114.00| ## **NON MONETARY ASSETS** Land and buildings Tables and chairs Kitchen Equipment Crockery and Cutlery Cleaning Equipment Fully equipped bar ## **Independent Examiner's Report to the Trustees of Tolleshunt Knights Village Hall (Registered Charity No. 301425)** I report to the trustees on my examination of the accounts of Tolleshunt Knights Village Hall (the Trust) for the year ended 31[st] March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Stobart FCCA RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 23[rd] January 2025