2021-12-31-accounts

Trustees’ Annual Report for the period

From January 1, 2021 To December 31, 2021 Charity name: Tolleshunt D’Arcy Village Hall

Charity registration number: 301424

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide Building facilities/open space for the benefit of the General Public.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Trustees offer a meeting place for WI, Dancing Classes, Gymnastics for various age groups, Toddler group, bowls club Chinese exercise classes, Parish Council meetings and AGM, also Horticultural Society meetings. The Hall is also used as the local Polling Station.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	A Post Office opens two days a week at a peppercorn rent. Regular users received reduced hire charges including Senior Citizens short mat bowls and Playschool for Toddlers.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Without the Village Hall as a focal point the only other meeting place would be the Pub. It does not have the space or ambiance to for fulfil this function. The Charity promotes pride and belonging to the inhabitants of the local area. The Village Hall was erected in 1923. It is made of wood. It takes much time and effort on the part of the Trustees to maintain the fabric of the building. The Charity is Fund raising to improve the building. The events provide entertainment and family fun for anyone who cares to attend, these events are fully Inclusive so helps combat loneliness.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity has enough for seven years regular operating expenditure.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity is fund raising to improve the structure of the Village Hall building.
Amount of reserves held	Para 1.22	£41,259.00
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Indenture and Covenant
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Elected Trustees and Volunteers.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Management Committee and then approved by Parishioners at AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Tolleshunt D'Arcy Village Hall
Other name the charity uses
Registered charity number	301424
Charity’s principal address	The Village Hall 25 Tollesbury Road Tolleshunt D'Arcy Maldon, Essex. CM9 8UB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year December 8 2021 to year end.
	Robert Allen Morgan	Chairman
	Charles E Clark	Vice Chairman
	Alison Elizabeth Morgan	Secretary
	Diane C Cook	Treasury
	Patricia Heard	Trustee
	Sheila Elizabeth Ponder	Trustee
	John Joseph Barber	Trustee
	John Ranger	Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)
Type of adviser	Name
RCCE Auditor	Jan Stobbart

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Robert Allen Morgan Position (eg Secretary, Chair, etc) Chair Date 27/10/22

TOLLESHUNT D'ARCY VILLAGE HALL Registered Charity No.301424

Receipts and Payments Account for the Year Ended 31st December 2021

RECEIPTS From Trading Activities Lettings Other Income Fundraising Income Donations Amazon Smile Grants from Government Grants from Other Funders Lottery Interest from Assets TOTAL RECEIPTS PAYMENTS Trading Activities Caretaking Electricity	Unrestricted Restricted Total £ £ £ 1,450.00 1,450.00 2,163.50 2,163.50 1,218.00 1,218.00 34.95 34.95 15,831.63 15,831.63 2,000.00 2,990.00 4,990.00 96.00 96.00 1.81 1.81 22,795.89 2,990.00 25,785.89 -1,650.00 -1,650.00 -696.25 -696.25 2021	Unrestricted Restricted Total £ £ £ 1,450.00 1,450.00 2,163.50 2,163.50 1,218.00 1,218.00 34.95 34.95 15,831.63 15,831.63 2,000.00 2,990.00 4,990.00 96.00 96.00 1.81 1.81 22,795.89 2,990.00 25,785.89 -1,650.00 -1,650.00 -696.25 -696.25 2021	2020 £ 2,140.00 2,846.00 0.00 0.00 10,000.00 2,000.00 112.50 8.90 17,107.40 -1,050.00 -1,520.80
Insurance	-1,817.96	-1,817.96	-1,702.06
Water / Sewerage Maintenance Licences Administration of the Charity Accounts and examination Affiliations Other Fundraising costs Planning permission Architect TOTAL PAYMENTS NET SURPLUS/ DEFICIT Balance Brought Forward Balance Carried Forward	-168.95 -168.95 -1,355.32 -1,355.32 -28.65 -28.65 -102.30 -102.30 -66.00 -66.00 -68.50 -68.50 -1,414.00 -1,414.00 -3,324.17 -3,324.17 -10,692.10 0.00 -10,692.10 12,103.79 2,990.00 15,093.79 29,155.11 29,155.11 41,258.90 2,990.00 44,248.90		-1,030.14 -437.74 -252.22 0.00 -72.00 -80.00 -2,700.00 -2,568.00 -11,412.96 5,694.44 23,460.67 29,155.11

TOLLESHUNT D'ARCY VILLAGE HALL Registered Charity No.301424

Statement of Assets & Liabilities at 31st December 2021

		2021 £	2020 £
	MONETARY ASSETS Bank Balances Current Account Deposit Account Total Debtors Lettings due from Tolleshunt D'Arcy VH Lettings due re New Year's Eve Creditors Expenses payable Independent Examination NON MONETARY ASSETS Village Hall Tables and chairs Fridge, freezer and kitchen equipment Cleaning equipment and materials Ladders and maintenance equipment Curtains and soft furnishings	25,415.89 18,833.01 44,248.90 250.00 95.00 -150.20 -108.30	9,946.74 19,208.37 29,155.11 500.00 -102.30

Independent Examiner's Report to the Trustees of Tolleshunt D’Arcy Village Hall (Registered Charity No. 301424)

I report to the trustees on my examination of the accounts of Tolleshunt D’Arcy Village Hall for the year ended 31st December 2021.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J Stobart FCCA

RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 26[th] September 2021

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