## **Trustees’ Annual Report for the period** **From January 1, 2021 To December 31, 2021 Charity name: Tolleshunt D’Arcy Village Hall** **Charity registration number: 301424** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide Building facilities/open space**
**for the benefit of the General Public.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Trustees offer a meeting place for WI,**
**Dancing Classes, Gymnastics for various**
**age groups, Toddler group, bowls club**
**Chinese exercise classes, Parish Council**
**meetings and AGM, also Horticultural**
**Society meetings. The Hall is also used**
**as the local Polling Station.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**A Post Office opens two days a week at a**
**peppercorn rent. Regular users received**
**reduced hire charges including Senior**
**Citizens short mat bowls and Playschool**
**for Toddlers.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Without the Village Hall as a focal point**
**the only other meeting place would be**
**the Pub. It does not have the space or**
**ambiance to for fulfil this function.**
**The Charity promotes pride and**
**belonging to the inhabitants of the local**
**area.**
**The Village Hall was erected in 1923. It is**
**made of wood. It takes much time and**
**effort on the part of the Trustees to**
**maintain the fabric of the building.**
**The Charity is Fund raising to improve**
**the building. The events provide**
**entertainment and family fun for anyone**
**who cares to attend, these events are**
**fully Inclusive so helps combat**
**loneliness.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity has enough for seven years**
**regular operating expenditure.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Charity is fund raising to improve the**
**structure of the Village Hall building.**| |Amount of reserves held|Para 1.22|**£41,259.00**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Indenture and Covenant**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Elected Trustees and Volunteers.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Management Committee and then**
**approved by Parishioners at AGM**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Tolleshunt D'Arcy Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|301424| |Charity’s principal address|The Village Hall
25 Tollesbury Road
Tolleshunt D'Arcy
Maldon, Essex. CM9 8UB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
December 8 2021 to year
end.| |---|---|---|---| ||Robert Allen Morgan|Chairman|| ||Charles E Clark|Vice Chairman|| ||Alison Elizabeth Morgan|Secretary|| ||Diane C Cook|Treasury|| ||Patricia Heard|Trustee|| ||Sheila Elizabeth Ponder|Trustee|| ||John Joseph Barber|Trustee|| ||John Ranger|Trustee|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers**
**(Optional information)**|| |---|---| |**Type of adviser**|**Name**| |**RCCE Auditor**|Jan Stobbart| ||| ||| ||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Robert Allen Morgan **Position (eg Secretary, Chair, etc)** Chair **Date** 27/10/22 ## **TOLLESHUNT D'ARCY VILLAGE HALL Registered Charity No.301424** ## **Receipts and Payments Account for the Year Ended 31st December 2021** |**RECEIPTS**
**From Trading Activities**
Lettings
**Other Income**
Fundraising Income
Donations
Amazon Smile
Grants from Government
Grants from Other Funders
Lottery
**Interest from Assets**
**TOTAL RECEIPTS**
**PAYMENTS**
**Trading Activities**
Caretaking
Electricity|**Unrestricted**
**Restricted**
**Total**
£
£
£
1,450.00
1,450.00
2,163.50
2,163.50
1,218.00
1,218.00
34.95
34.95
15,831.63
15,831.63
2,000.00
2,990.00
4,990.00
96.00
96.00
1.81
1.81
**22,795.89**
**2,990.00**
**25,785.89**
-1,650.00
-1,650.00
-696.25
-696.25
**2021**|**Unrestricted**
**Restricted**
**Total**
£
£
£
1,450.00
1,450.00
2,163.50
2,163.50
1,218.00
1,218.00
34.95
34.95
15,831.63
15,831.63
2,000.00
2,990.00
4,990.00
96.00
96.00
1.81
1.81
**22,795.89**
**2,990.00**
**25,785.89**
-1,650.00
-1,650.00
-696.25
-696.25
**2021**|**2020**
£
2,140.00
2,846.00
0.00
0.00
10,000.00
2,000.00
112.50
8.90
**17,107.40**
-1,050.00
-1,520.80| |---|---|---|---| |Insurance|-1,817.96|-1,817.96|-1,702.06| |Water / Sewerage
Maintenance
Licences
**Administration of the Charity**
Accounts and examination
Affiliations
**Other**
Fundraising costs
Planning permission
Architect
**TOTAL PAYMENTS**
**NET SURPLUS/ DEFICIT**
**Balance Brought Forward**
**Balance Carried Forward**|-168.95
-168.95
-1,355.32
-1,355.32
-28.65
-28.65
-102.30
-102.30
-66.00
-66.00
-68.50
-68.50
-1,414.00
-1,414.00
-3,324.17
-3,324.17
**-10,692.10**
**0.00**
**-10,692.10**
12,103.79
2,990.00
15,093.79
29,155.11
29,155.11
**41,258.90**
**2,990.00**
**44,248.90**||-1,030.14
-437.74
-252.22
0.00
-72.00
-80.00
-2,700.00
-2,568.00
**-11,412.96**
5,694.44
23,460.67
**29,155.11**| ## **TOLLESHUNT D'ARCY VILLAGE HALL Registered Charity No.301424** ## **Statement of Assets & Liabilities at 31st December 2021** |||**2021**
£|**2020**
£| |---|---|---|---| ||**MONETARY ASSETS**
**Bank Balances**
Current Account
Deposit Account
**Total**
**Debtors**
Lettings due from Tolleshunt D'Arcy VH
Lettings due re New Year's Eve
**Creditors**
Expenses payable
Independent Examination
**NON MONETARY ASSETS**
Village Hall
Tables and chairs
Fridge, freezer and kitchen equipment
Cleaning equipment and materials
Ladders and maintenance equipment
Curtains and soft furnishings|25,415.89
18,833.01
**44,248.90**
250.00
95.00
-150.20
-108.30|9,946.74
19,208.37
**29,155.11**
500.00
-102.30| ## **Independent Examiner's Report to the Trustees of Tolleshunt D’Arcy Village Hall (Registered Charity No. 301424)** I report to the trustees on my examination of the accounts of Tolleshunt D’Arcy Village Hall for the year ended 31st December 2021. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Stobart FCCA RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 26[th] September 2021 VAT 8-sm￿VATOXY% Z=ZgvVAT tt¥SE5(￿￿xrM h￿1h￿￿￿ecthLqt￿, SOT*.83. (t3015 E 10AprX22 or Hard ol HeaTf fJ3CEO A 11 Apr 2Y2 lo(￿13￿2 (alto￿ 01 nLfrt¥wd cryJnt a5￿￿S VAT £iS87 £1￿8rnj Unhappy about our Se￿￿9 1&3 Fj113￿ (£49.6 P f24.87 c*(ws&￿. us ￿'ll dov￿￿t￿￿Can chaw I￿VATI eiss97 VAT 315rrP 31fjTrP 1&1 £031713 e11&75 Z TCM lexVAfi £175.(f3 I>￿. Poal. FIty1￿ DHI 5FJ P&Je2￿2 Natwest bank gi ro credit 60175816001 £311.00 138 10 Oct 2022 52 •re 11 CASH 9826 0183 0006 0175 8160 012 CHEqUE * ¥•4r ¢colLÈ