Takeley Village Hall (Registsred Charity numbar 301409) Trustees Annual Report for the year ended 31st March 2025 Governance The charity's address is Takeley Silver Jubilee Hall, Brewers End, Takeley, Bishop's StortFord, CM22 6QJ. The charity is a village hall, to be used predominately by villagers for recreational, social, educational and well-being purposes. The Hall owns the building, the adjoining SOCAal club and land immediately surrounding the Hall. The charity operates entirely for public benefft. The goveming document is a declaration of trust dated 22 July 1936, as varied by scheme dated 14 March 1939, and amended on 09 July 2018. Trustees of the charity are. _ Michael Coleman- Chaimian Paul Bumett- Vice Chairman Eric Rogers Carol Pratt Mel Wray Jane Bridgeman Barbara Johnson Robert Newman Anne Regeli Trustees are appointed as both nominees and representstives of the village organisab'ons that regularly use the Hall. Aetivitias for th• y•ar 2024125 Takeley Village Hall attracts a wide range of user groups of all ages, who use the Hall for various activities including social, recreation, education and exercise purposes, catering for everyone from the very yourMJ to the elderty and everyone in between. The pre-school is our biggest user, occupying the hall for 7 hours every day throughout school tenn time and is then followed by an after-school club. In an area where there are many expensive nursery schools, we strongly believe that Pixies offer excellent value for money for Takeley families. During school holidays when the pre-school closes, Essex Boys and Girls use the Hall plus the recreational grass area at the rear of the building. This space is also available to Hall users in general and is frequently used by the many Scout and Guide groups that use the adjanI Scout building throughout the week. Our 14th 10k Run successfulty went ahead this year. The 10k committee did an excellent job raising approximately £9.4k. which helps considerably with our running costsduring the year. This has easily grown into the biggest village event. and we hope this event continues to be a village success story year on year. We continue to encourage other village groups to participate in hopes of them sharing in the SucsS
of the event. Thanks to the football and cricket clubs who ran the barbeque and refreshment stalls this year from which they kept the proceeds, Takeley Running Group who helped with the stewarding and also took responsibility for the kids, fun- run, the Scout group who let us use their hLrt and sorted the baggage drop off and also the Takeley Sports & Social Club for the use of their facilities. The continued success of the event is very much down to the brilliant 10k commtttee which now includes people not necessarity associated wtth the hall, but who are prepared to give their time and effort to the ra. I must also thank those that help on the day with registration and stewarding without whom the race would not happen. We are very grateful to all our helpers in whatever capacty, and we very much see this as the way forward as it spreads the workload and adds to the communty feel of the event. maintenan work during this year included repairing a leaking wall and roof on the social club, the refurbishment of the wooden hall floor by sanding and polishing and re-newing the soffrts and guttering on the hall. We also had repair bills for the boiler, electrics,(including an upgrade,) and cooker repairs. Combined, these amounted to some £12k of extra expense and explains the steep increase in building and Maintenan costs. Our thanks to Paul Bumett for the general Maintenan work he carries out for us. The construction work for the new toiFet block in the Social Club is now complete. Ratcliffe and Burridge were selected to construct new female and disabled toilets in the existing entrance area. refurbish the men's toilets, and build a new entrance. Unfortunately, the build wasn't without rssues but we are reasonably confident that the completed works are now of an acceptsble standard. Accounts for the year 2024125 Lettings income has decreased this year which we do not consider a wory, as couple of regular hirers have gone bui we get plenty of enquiries from potential new hirers. The income from the Feed in Tariff has also decreased due to amounts reverting to normal from the previous year. which was explained in the previous year's report. Operating costs increased sharply mainly due to increases in Maintenance and Utilities costs. Fundraising contributed £9,468 (previous year £7,347), and overall, there was a deficrt of £5519 (previous year deficit of £43.715). but this is mainly due to the £12k spent on major repairs and rna1ntenan projects. Risk Areas and Assessment Cash and Bank balanS of £54.890 are held at the yearend. which is sufficient to cover one year of loan repayments and running costs. There is a continuing pressure on the 10k to keep delivering as our only fund raiser. but l am confident that our accounts portray us in a very healthy posrtion and that the hall is not only well run. but also kept in good condition for which l thank our commtttee, in particular Jane. Paul and Rob for all yourwork throughout the year. Signed .
TAKELEY VILLAGE HALL Registered Charity 301409 Statement of A55ets and Liabilities at 3tst Marth 2025 2025 2024 MONEfARY ASSETS Deposits and Bank Balance5 Deposit Account Current Account Fundraising Account Cash in hand 1599.42 39103.52 14079.09 108.26 s48.29 1576.03 54114.12 4610.68 108.26 60409.09 Debtors Unpaid Letting fee5 4368.19 2434.80 Creditor5: amounts falling due wlthln one ar counting Fees Received in advance Deposits held RCCE affiliation Loan repayment (note 11 OutstarKlin8 estimated PRSIPPL 252. 830.50 2CKI. 240.IXI 292.50 78.00 11237.70 11237.70 823.44 CREDrroR&' amounts fallln8 due after one >*ar Loan from Takeley Parish Counal {Note 11 59044.75 69255.08 NON MONEfARY ASSETS Land and buildings (Note 2) Tables and chalrs PA system l sound equipment. Kitchen equiprnent NOTE I Charity borrowed £I50,(frOM Takelèy Parish CourKil on 9th Awt 2016. Repaents of £5.619 Iprirtipal and interest) are made half yearly on 8th FelUary and 8th August. The final instalment 15 due on 8th August 2031. NOTE 2 A Rebuilding Cost Assessment was undertaken on 20th March 2023 by Chantry & Co. The total Property Reinstatement ValLtation for insurance purposes is £2.624.L (Hall & Club £1,698,CXXJ,. Scout Hut £493.OW, stores building £28,(XXJ. Extemal feature5 £405,c(Kil. This valuation make5 no allowarte for VAT which would be an issue for a totsl loss complete new build, but may become relevant for a partial loss and Tel11d/ repair.
TAKELEY VILLAGE HALL Registered Charity 301409 Reipts and Payn*nts Account tor the ar ended 31st March 2025 2024125 Unrestrirted Restricted 2023124 RECEIPTS From Tradlng Activities Lettings Rent Feed in Tariff From Voluntary Souros Fundraising Grant5 and Donations From Assets Interest TOTAL RECEIPTS 33484.34 8965.35 2183.65 33484.34 8965.35 2183.65 34310.02 7350.IXI 3025.96 14365.60 14365.60 13584.61 63658.64 23.39 5902133 23.39 59022.33 18.75 121947.98 PAYMENTS Charitsble ArtltIeS Staff Costs Repairs and Maintenan Utilities & Insuran Telephone and WiFi PRSIPPL cense 7180.11) 15352.40 15871.95 431.79 7180.1X) 15352.40 15871.95 431.79 731Xl.I 4927.14 9680.52 387.04 783.56 388.45 228.IXI 180. 240.(K) 238.80 2378.84 41873.78 180.¢J) 240.(M) 238.80 2378.84 41873.78 Accounts & Examination Affiliation Fee IRCCEI Sundfies 135.¢XI 23829.71 Other Fundraising Events Loan Repayments Professional Fees Hall Improvements Toilets Project 4897.19 11237.70 22(X).(Ki 1288.98 3043.48 4897.19 11237.70 22.(X? 1288.98 3043.48 6237.38 11237.70 31.00 2056.55 119201.53 TOTAL PAYMEiirs 64541.13 64541. 165662.87 NEf SURPLUS / (DEFicin -5518.80 -5518.80 -43714.89 BalaTrs Brou8ht Fonvard 604C8.09 104123.98 Balances Carried FoThvard 0.00 54890.29 60409.09
Independent Examinerfs Report to the trustees of Takeley Vlllage Hall (Registered Charity Number 301409) I report to the trustees on my examination of the accounts of Takeley Village Hall (the Trust) for the year ended 315t March 2025. Responsibilltles and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicabte Directions given by the Charty Commission under section 145(5)(b) of the Act. Independent examlnerfs statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounb'ng records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached. Jan Stobart Rural Community Council of Essex RCCE House, Threshelfords Business Park, Inworth Road, Feering C05 9SE 9th October 2025