Takeley Village Hall (Registsred Charity numbar 301409)
Trustees Annual Report
for the year ended 31st March 2025
Governance
The charity's address is Takeley Silver Jubilee Hall, Brewers End, Takeley, Bishop's
StortFord, CM22 6QJ.
The charity is a village hall, to be used predominately by villagers for recreational,
social, educational and well-being purposes. The Hall owns the building, the
adjoining SOCAal club and land immediately surrounding the Hall. The charity
operates entirely for public benefft. The goveming document is a declaration of trust
dated 22 July 1936, as varied by scheme dated 14 March 1939, and amended on 09
July 2018.
Trustees of the charity are. _
Michael Coleman- Chaimian
Paul Bumett- Vice Chairman
Eric Rogers
Carol Pratt
Mel Wray
Jane Bridgeman
Barbara Johnson
Robert Newman
Anne Regeli
Trustees are appointed as both nominees and representstives of the village
organisab'ons that regularly use the Hall.
Aetivitias for th• y•ar 2024125
Takeley Village Hall attracts a wide range of user groups of all ages, who use the
Hall for various activities including social, recreation, education and exercise
purposes, catering for everyone from the very yourMJ to the elderty and everyone in
between.
The pre-school is our biggest user, occupying the hall for 7 hours every day
throughout school tenn time and is then followed by an after-school club. In an area
where there are many expensive nursery schools, we strongly believe that Pixies
offer excellent value for money for Takeley families. During school holidays when the
pre-school closes, Essex Boys and Girls use the Hall plus the recreational grass
area at the rear of the building. This space is also available to Hall users in general
and is frequently used by the many Scout and Guide groups that use the adja￿nI
Scout building throughout the week.
Our 14th 10k Run successfulty went ahead this year. The 10k committee did an
excellent job raising approximately £9.4k. which helps considerably with our running
costsduring the year. This has easily grown into the biggest village event. and we
hope this event continues to be a village success story year on year. We continue to
encourage other village groups to participate in hopes of them sharing in the Suc￿sS

of the event. Thanks to the football and cricket clubs who ran the barbeque and
refreshment stalls this year from which they kept the proceeds, Takeley Running
Group who helped with the stewarding and also took responsibility for the kids, fun-
run, the Scout group who let us use their hLrt and sorted the baggage drop off and
also the Takeley Sports & Social Club for the use of their facilities. The continued
success of the event is very much down to the brilliant 10k commtttee which now
includes people not necessarity associated wtth the hall, but who are prepared to
give their time and effort to the ra￿. I must also thank those that help on the day
with registration and stewarding without whom the race would not happen. We are
very grateful to all our helpers in whatever capacty, and we very much see this as
the way forward as it spreads the workload and adds to the communty feel of the
event.
maintenan￿ work during this year included repairing a leaking wall and roof on the
social club, the refurbishment of the wooden hall floor by sanding and polishing and
re-newing the soffrts and guttering on the hall. We also had repair bills for the boiler,
electrics,(including an upgrade,) and cooker repairs. Combined, these amounted to
some £12k of extra expense and explains the steep increase in building and
Maintenan￿ costs. Our thanks to Paul Bumett for the general Maintenan￿ work he
carries out for us.
The construction work for the new toiFet block in the Social Club is now complete.
Ratcliffe and Burridge were selected to construct new female and disabled toilets in
the existing entrance area. refurbish the men's toilets, and build a new entrance.
Unfortunately, the build wasn't without rssues but we are reasonably confident that
the completed works are now of an acceptsble standard.
Accounts for the year 2024125
Lettings income has decreased this year which we do not consider a wory, as
couple of regular hirers have gone bui we get plenty of enquiries from potential new
hirers. The income from the Feed in Tariff has also decreased due to amounts
reverting to normal from the previous year. which was explained in the previous
year's report. Operating costs increased sharply mainly due to increases in
Maintenance and Utilities costs. Fundraising contributed £9,468 (previous year
£7,347), and overall, there was a deficrt of £5519 (previous year deficit of £43.715).
but this is mainly due to the £12k spent on major repairs and rna1ntenan￿ projects.
Risk Areas and Assessment
Cash and Bank balan￿S of £54.890 are held at the yearend. which is sufficient to
cover one year of loan repayments and running costs. There is a continuing pressure
on the 10k to keep delivering as our only fund raiser. but l am confident that our
accounts portray us in a very healthy posrtion and that the hall is not only well run.
but also kept in good condition for which l thank our commtttee, in particular Jane.
Paul and Rob for all yourwork throughout the year.
Signed .

TAKELEY VILLAGE HALL
Registered Charity 301409
Statement of A55ets and Liabilities at 3tst Marth 2025
2025
2024
MONEfARY ASSETS
Deposits and Bank Balance5
Deposit Account
Current Account
Fundraising Account
Cash in hand
1599.42
39103.52
14079.09
108.26
s48￿.29
1576.03
54114.12
4610.68
108.26
60409.09
Debtors
Unpaid Letting fee5
4368.19
2434.80
Creditor5: amounts falling due wlthln one ￿ar
counting Fees
Received in advance
Deposits held
RCCE affiliation
Loan repayment (note 11
OutstarKlin8 estimated PRSIPPL
252.
830.50
2CKI.
240.IXI
292.50
78.00
11237.70
11237.70
823.44
CREDrroR&' amounts fallln8 due after one >*ar
Loan from Takeley Parish Counal {Note 11
59044.75
69255.08
NON MONEfARY ASSETS
Land and buildings (Note 2)
Tables and chalrs
PA system l sound equipment.
Kitchen equiprnent
NOTE I
Charity borrowed £I50,(￿frOM Takelèy Parish CourKil on 9th Awt 2016. Repa￿ents of
£5.619 Iprirtipal and interest) are made half yearly on 8th Fel￿Uary and 8th August. The final
instalment 15 due on 8th August 2031.
NOTE 2
A Rebuilding Cost Assessment was undertaken on 20th March 2023 by Chantry & Co. The total
Property Reinstatement ValLtation for insurance purposes is £2.624.L￿￿ (Hall & Club £1,698,CXXJ,. Scout
Hut £493.OW, stores building £28,(XXJ. Extemal feature5 £405,c(Kil. This valuation make5 no
allowarte for VAT which would be an issue for a totsl loss complete new build, but may
become relevant for a partial loss and Tel￿11d/ repair.

TAKELEY VILLAGE HALL
Registered Charity 301409
Re￿ipts and Payn*nts Account tor the ￿ar ended 31st March 2025
2024125
Unrestrirted Restricted
2023124
RECEIPTS
From Tradlng Activities
Lettings
Rent
Feed in Tariff
From Voluntary Souros
Fundraising
Grant5 and Donations
From Assets
Interest
TOTAL RECEIPTS
33484.34
8965.35
2183.65
33484.34
8965.35
2183.65
34310.02
7350.IXI
3025.96
14365.60
14365.60
13584.61
63658.64
23.39
5902133
23.39
59022.33
18.75
121947.98
PAYMENTS
Charitsble Art￿ltIeS
Staff Costs
Repairs and Maintenan
Utilities & Insuran
Telephone and WiFi
PRSIPPL
cense
7180.11)
15352.40
15871.95
431.79
7180.1X)
15352.40
15871.95
431.79
731Xl.I
4927.14
9680.52
387.04
783.56
388.45
228.IXI
180.
240.(K)
238.80
2378.84
41873.78
180.¢J)
240.(M)
238.80
2378.84
41873.78
Accounts & Examination
Affiliation Fee IRCCEI
Sundfies
135.¢XI
23829.71
Other
Fundraising Events
Loan Repayments
Professional Fees
Hall Improvements
Toilets Project
4897.19
11237.70
22(X).(Ki
1288.98
3043.48
4897.19
11237.70
22￿.(X?
1288.98
3043.48
6237.38
11237.70
31￿.00
2056.55
119201.53
TOTAL PAYMEiirs
64541.13
64541.
165662.87
NEf SURPLUS / (DEFicin
-5518.80
-5518.80
-43714.89
BalaTr￿s Brou8ht Fonvard
604C8.09 104123.98
Balances Carried FoThvard
0.00 54890.29 60409.09

Independent Examinerfs Report to the trustees of Takeley Vlllage Hall
(Registered Charity Number 301409)
I report to the trustees on my examination of the accounts of Takeley Village Hall
(the Trust) for the year ended 315t March 2025.
Responsibilltles and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Trust's accounts carried out under
section 145 of the 2011 Act and in carying out my examination I have followed all
the applicabte Directions given by the Charty Commission under section 145(5)(b) of
the Act.
Independent examlnerfs statement
I have completed my examination. I confimi that no material matters have come to
my attention in connection with the examination giving me cause to believe that in
any material respect:
accounb'ng records were not kept in respect of the Trust as required by
section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concems and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable
proper understanding of the accounts to be reached.
Jan Stobart
Rural Community Council of Essex
RCCE House, Threshelfords Business Park, Inworth Road, Feering C05 9SE
9th October 2025