2021-06-30-accounts - Shotgate Community Association

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Trustees' Annual Report for the period

Period start date Period end date Day01 Month07 Year202 Day30 Month06 Year2021 0

From

Section A Reference and administration details

Charity name Shotgate Community Association

Other names charity is known by Registered charity number (if any) 301395 Charity's principal address Shotgate Community Hall

Bruce Grove Wickford Postcode SS11 8QZ

Names of the charity trustees who manage the charity

----- Start of picture text -----
Dates acted if not for Name of person (or body)
Trustee name Office (if any) whol entitled to appoint trustee
e year (if any)
1 Graham White Chairman Elected at AGM for
2 Trevor Hammond Vice Chairman a 2 year period
3 Marion Spellman Hon Secretary “
Dawn Treasurer “
4
Hannabuss
5 “
6 Rita Smeaton Social Chairman “
7 Val Travis Lettings Officer “
Penelope General
8
Broadway Committee
Mike Broadway General
Committee
General
10
Committee
Lynn Willing General
11
Committee
Steve General
12
Hannabuss Committee
13
14
15
16
17
18
19
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TAR

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Dave Shelley Tom Carey Alan Ursell Rob Travis Pat Mackintosh

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document

(eg. trust deed, constitution)

Association How the charity is constituted

(eg. trust, association, company)

Elected by Members at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

TAR

You may choose to include additional information, where relevant, about:

Member of the Rural Community Council of Essex

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Association’s objective is to benefit the residents of Shotgate by providing a facility to promote education, social welfare, recreation and leisure activities.

TAR

Shotgate Community Hall is well used throughout the week. The activities which are held there cater for all ages and include: A daily play group, an over 50’s group, Grove Social Group, a gardening club, a wine circle, a karate group, a line dancing class, a meeting of the Shotgate Wives and ladies keep fit.

The hall is hired regularly to celebrate family birthdays, weddings etc.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Social committee organises a programme of dances, quizzes etc. throughout the year for the enjoyment of the community.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have a rolling programme of improvement to the Hall. During the year our wooden hall floor has been resealed, polished and repaired.. We have replaced our gas supply in the kitchen to a fully updated electric supply and replaced are old gas cookers with new electric ones.

All of the above have enhanced the facilities which we offer and are to the benefit of all those who enter our doors. We have a growing number of people wishing to hire the hall and join the various activities which take place. Our Association continues to be the social hub for the residents of Shotgate.

TAR

Section E Financial review

Finance is carefully monitored and reported by the treasurer at Brief statement of the each of our 10 meetings per year. Discussions are held as to charity’s policy on the capital available and decisions made regarding future reserves projects.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Marion Spellman Position (eg Secretary, Hon Secretary Chair, etc) Date 20th November 2021

TAR

SHOTGATE COMMUNITY ASSOCIATION ACCOUNTS FOR THE YEAR ENDING 30th June 2021

SHOTGATE COMMUNITY ASSOCIATION

Charity Registration No	301395R
Chairman	Mr G White
Secretary	Mrs M Spellman
Treasurer	Mrs D Hannabuss
Independent Examiner	Barrons Ltd
		Page
Consolidated Balance Sheet		3
Independent Examiners Report to the Trustees		4
Consolidated Income and Expenditure Account		5
Notes to the Accounts		6
The following does not form part of the statutory accounts
Committee Accounts
Balance Sheet		7
Income & Expenditure Account		8
Social Section
Income and Expenditure Account		9
Schedule to the Account		10

Page 2 of 10

SHOTGATE COMMUNITY ASSOCIATION CONSOLIDATED BALANCE SHEET FOR THE YEAR ENDING 30TH JUNE 2021 2021 2020 FIXED ASSETS 69.802 70,398 BUILDING AND INVESTMENT FUNI 38.635 38,548 CURRENT ASSETS Debtors for the Hall PrepayThents Closing Stock Cash at Bank Cash In Hand 537 103 25.046 513 17,026 649 26,626 18,321 LESS CURRENT LIABILITIES Prepahd hire Charges Openlng Stock Sundry Creditors 238 109 450 358 1.095 797 1,453 NET CURRENT ASSETS 134,266 125814 Represented ty. CAPITAL FUND Balance brought forward Prior YY adj Net Surplusl{Deficit) for the year 125.814 119.775 8,452 6,039 134,268 125,814 Page3of10

SHOTGATE COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHOTGATE COMMUNrrY ASSOCIATION I report lo the ttee8 on my exami1On of the financi81 ststements of Shotgate Community A)CIatiOn ('the eharity.) for the year ended 30th June 2021 which Comprise the Statement of Financial Activitie4 the BaLae Sheet and relat not&8. This report is made solely to the charity's trustees, as a IM)dy, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in this report and for no other purpose. To the fullest extent perniittol by law, E do not accept or assume reSnsIbIlity to 8nyone other than the charity and the charity's ITUStecs as a iM)dy. for my worK for this report or for the opinions I have fornK(L RPOnsIbIlIe8 and basi5 of report As the tTUStees of the charity you are resTonsLble for the preparation of the fllwicial statem¢nts in a[dance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the charity's financial statements ¢atTi¢d out under section 145 of the Act and in ¢aTrying out my examitiation I have followed all the applicable Dir110$ given by the Charity Cornm10n Und tIOn 145(5)(b} ofthe Act. An independent eXamItion does not involve gathering all the evidenc£ that would be required in an audit and ¢onsequ¢ntiy does not cover all tlle matters that an auditor considers in giving their opinion on the fin181 statements. The planning and conduct of at) audii goes beyond the ]imited assurance that an independent examin0Th can provide. Consequently l express no opinion as to whether the financial statements present a 'trne and fair. view and my report is limited to those wific set out in the indq)endent examiner's statement. Independent examiner's statement I have ¢omplctcd my cxaminatioL I confinn that no matetial mattcts have come to n]y attention in contiOn with the exalnin givitig me Cause to believe that in atky accounting records were Dot kept ID rwt of th¢ clwity as required by scdion 130 of the Act" or

th¢ financial statements do not accord with tIK)se T)rds. or the finallciai ststements do not comply with the applicable requirements ¢oncernin8 the fonn and content of accounts set out in the Charities (Accounts and Repotts) Regulations 2008 other than any requirement that the aUnts giv¢ a 'true and fair view whi¢h is not a matter ¢onsidernl as part of an indepmdent examintho I have no Concerns 2nd have come a¢ross no other ntterS In eonnecilon th ex&miDation to whieh attention should be drawn in this re ort in order to enable ro r understandth of th¢ finanelal ststements to be reached. Ru&8ell Tlllbrook FCCA BaTrolls Limited Monometer House Rectory Grove Leigb on Sea E&sex SS9 2HN 20 October 2021 Page4 of 10

SHOTGATE COMMUNITY NSSOCIATION CONSOUOATED INCOME AND EXPENDMJRE ACCOUNT FOR THE YEAR ENDING 30TH JUNE 2021 INCOME 2021 2020 Hire Charg85 for Hall Subs and Membership Fees Interest Rec'd & Income Tax Refund Social Events Furlough Donations.. Grants Mlsc 17,745 27,314 86 104 2,202 88 11,886 763 10,000 10.193 30,330 50.050 EXPENDITURE Communty Hall Expenses: Carelaker Cleaning Materials General & Water Rates & Refuse Gas Electricty Telephone Repairs and Maintenance Resurf Car Park n$urance Depreciation'.Fumlture & Equipment Retumed Guarantee's Membership Fees and Licen(ts Printing, Postsge and Stationary Soclal Event Exp DOnan Mis¢ 9,269 322 239 1,271 1,462 20 4,211 11,294 1.373 1,420 1.264 2,216 131 8.124 1,905 1,069 161 320 472 120 1.868 1,953 3.965 1,023 351 7,472 1,036 1.557 Totsl Expendllure 21.878 44,011 NET SURPLUS (DEFicm FOR THE YEAR 8,452 6,039 Page 5 of 10

SHOTGATE COMMUNITY A%WCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 30TH JUNE 2021 1 FIXED ASSETS Frn8lN)Id Land aTrJ BulhJlng8." 68.821 68,821 Fumlture and EquWgnL' 17.676 473 16,678 Purchases Deprlan. AT 01,07.20 charged for the year 16,099 1.069 17,169 14,146 1,953 16,099 Net Bcw)k Value: JUM 2020 981 1,577 TOTAL FIXED ASSErs 69,802 70.398 2 BUILDING AND INVESTMENT FUNDS Naonal Saving$ Bar Lk>yds Bank Businw Call A(x(AH 11.508 27.127 11,425 27.123 Page 6 rA 10

SHOTGATE COMMUNrrY ASSOCIATION COMMrrFEE ACCOUNTS BALANCE SHEEr FOR The YEAR ENDING 30Th JUNE 2021 2020 FIXED ASSETS 69.802 70.398 BUILDING AND INVESTMEKf FUNDS 38.635 CURREKf ASSErs Debtors for Hire of Hall prepanents Cash in Bank Cash In Hand 537 13.894 233 24,C9 14,664 LESS CURRENT UABILMES Prepaid Hire Qwgès Sundry Creditors 238 1,095 NEf CURREKf ASSErs 131,758 122,515 Represented by. CAprrAL FUND Balance brought fop4¥ard Prior year adjustment Net surplus (deficit) for the year 122,515 117,810 9243 4.705 131.758 122.515 Page 7of 10

SHOTGATE COMMUNrrY ASSOCIATK)N COMMITfEE ACCOiINT3 INCOME ANO EXPENDITURE ACCOUNT FOR THE YEAR ENDING 30TH JUNE 2021 02 INCOME Hlre Charge8 for H811 Subscriptions vmblsh F$ Intsrest R8dd & Incom• Tax Refund 17.849 29,204 86 88 Grants Furtough Donatbn8.' Table Teth8, W•Jna8d8y CAub 1¢ 10,193 2.202 10.000 763 40,OS4 Soclal Sodon Cothbutlon.. IBulbJlrvJ FU1) EXPENDITURE omrnunty H811 Expon••s'. Caretaker Cleanln9 M8t•rfo1• Gonorol & Wat¢r R•t•• & Rglw• 9.289 322 239 1,271 1,482 20 4.211 11,294 1,373 1,420 1,284 2,218 131 8,124 Tol•phon• R8palr6 and M81ntenanca Resurface Car Pa In8ur8rKg RUrnd Guarantee'8 D•preclalon.' Fumtture Equlprn•nt MemberBhlp Fees and Lkgr Prfntlng, Flo#t8g• and Statlonary DonAUDn Ml 1,5 1,888 3.985 1.953 1,023 351 1.089 320 472 365 367 21,087 36,349 NET 8URPLU8 IDEFICITI FOR The YEAR P8g•eo110

SHOTGATE COMMUNITY ASSOCIATION SOCIAL SECTION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDING 30TH JUNE 2021 2021 2020 INCOME Dances & Functlons, pgr Schedu Donations Stock Bank Interest -120 3907 109 358 -11 4264 EXPENDITURE Hlre of Hall Accountancy Donatlon TT to SCA Sundry ltsm8 104 1890 671 1190 775 3080 BaL9nc8- Incom81888 ExperltUre 1184 P8yTn8nt to Shotgate Communty A880clatlon (Bulldlng Fund) Balanc• a• at 1 July Stock @ year and Cash In Hand Cash at Bank 103 416 3132 3651 109 416 1502 2027 1184 3211 Net Surplu• (D•ficlt) for tha y•ar 2865 Balanc• a• at 30 Jun• Cash In Hand Cash al Bank 416 2098 2514 416 3132 3548 Page9of 10

SHOTGATE COMMUNrrY ASSOCIATION SOCIAL SECnON SCHEDULE TO THE ACCOUNTS FOR THE YEAR ENDING 30TH JUNE 2021 INCOME EXPENSE PROFITIILOSS) Table Tennis Event 1 QUFZ Event 2 HallOy*en Event 3 Xmas Dance Event 4 Santa's sigh Event 5 New Year Event 6 Bums Night Everrt 7 Valentines Night Evenl 8 Quiz Event 9 Evenl 10 Event 11 Raffle's 104.00 104.00 £0.00 £0.00 £0.00 £0.00 -£120.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 -£120.00 £0.00 £120.00 TOTALS 104.00 £224.00 Page 10 of 10

SHOTGATE COMMUNITY ASSOCIATION ACCOUNTS FOR THE YEAR ENDING 30th June 2021

SHOTGATE COMMUNITY ASSOCIATION

Charity Registration No	301395R
Chairman	Mr G White
Secretary	Mrs M Spellman
Treasurer	Mrs D Hannabuss
Independent Examiner	Barrons Ltd
		Page
Consolidated Balance Sheet		3
Independent Examiners Report to the Trustees		4
Consolidated Income and Expenditure Account		5
Notes to the Accounts		6
The following does not form part of the statutory accounts
Committee Accounts
Balance Sheet		7
Income & Expenditure Account		8
Social Section
Income and Expenditure Account		9
Schedule to the Account		10

Page 2 of 10

th¢ financial statements do not accord with tIK)se T)rds. or the finallciai ststements do not comply with the applicable requirements ¢oncernin8 the fonn and content of accounts set out in the Charities (Accounts and Repotts) Regulations 2008 other than any requirement that the aUnts giv¢ a 'true and fair view whi¢h is not a matter ¢onsidernl as part of an indepmdent examintho I have no Concerns 2nd have come a¢ross no other ntterS In eonnecilon th ex&miDation to whieh attention should be drawn in this re ort in order to enable ro r understandth of th¢ finanelal ststements to be reached. Ru&8ell Tlllbrook FCCA BaTrolls Limited Monometer House Rectory Grove Leigb on Sea E&sex SS9 2HN 20 October 2021 Page4 of 10