Trustees’ Annual Report for the period
From 1 January 2021 to 31 December 2021
Charity name: Ridgewell Village Hall
Charity registration number: 301384
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide a Village Hall and Playing Field for the inhabitants of Ridgewell. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A well-managed hall is in operation for the public benefit and is in regular use by various community groups. The playing field has been set up to include a variety of play equipment for children and a good size field used by the community groups and children alike. Public activities include Farmer’s Market, quiz nights, and other fundraising events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Ridgewell Parish Council, as sole trustee, has given due regard to the Charity Commission’s guidance on public benefit and the hall will be run in accordance with the guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteers, alongside members of the Parish Council, continue to make a significant contribution to the running of the hall and its activities. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | When the hall reopened it has been used regularly by a number of community groups including dance and fitness classes, Women’s Institute, Garden Society and others. A farmers market has been run from the hall. The addition of a second room has greatly enabled the use of the hall which will increase benefits and the range of activities available for the community. The hall will again provide the venue for the village fete, community picnics and will used as a polling station. Regular meetings of The Parish Council will be held in the hall as well as private and children’s parties. All the events held have helped to bring our small community together. The playing field has seen an increase in use since the hall re-opened, which has contributed to people’s health and mental well being. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The previous fundraising activities reached their target and as such there has been little or no fundraising during the period, compared to previous years. |
| Investment performance against objectives |
Para 1.41 | Charity does not hold any investments. |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity holds two accounts with Lloyds Bank. The main account holds the funds necessary to run and maintain the village hall. At the end of the year this account held £27322.33. The second account holds restricted funds that are for the purpose of the Hall Improvement Project (HIP). At the end of the year this account had a balance of £15782.38. The fund value has been depleted as the works to improve the village hall have taken place and been paid for. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Adequate reserves are to be held (a) for future repair and replacement requirements and (b) unforeseen contingencies. |
| Amount of reserves held | Para 1.22 | Funds held in the main account are sufficient to cover approximately one year operating costs. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principle source of funding for the hall has been from grants supplemented by Hall bookings and farmers market stall fees. Income has also been raised by fundraising, although on a lower scale than the previous year. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Opportunities to invest surplus that isn’t required for the normal operation of the charity will be sought in accordance with the Trust Deed where practicable. |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | Para 1.48 |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust Deed (as amended 14 July 2015) |
| How is the charity constituted? (eg: unincorporated association, CIO) |
Para 1.25 | Trust, Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected and co-opted members of the Ridgewell Parish Council. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Sole Trustee has delegated the day to day running of the Village Hall to the Village Hall Management Committee (VHMC) consisting of a minimum of five elected members including at least one Parish Councillor. The Parish Council employs a Treasurer as the financial controller for the VHMC. The hall is managed in accordance with the Trust Deed, relevant legislation and the necessary insurance; inspections and licences are in place. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Ridgewell Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 301384 |
| Charity’s principal address | Postal Address: c/o 14 Spring Rise, Chapel Road, Ridgewell, CO9 4RZ Physical Address: Ridgewell Coronation Village Hall, Drury Lane, Ridgewell, Halstead, Essex, CO9 4SL |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ridgewell Parish Council |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Ridgewell Parish Council acting as a whole is Sole Trustee not individual councillors
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
RIDGEWELL VILLAGE HALL Registered Charity 301384
Receipts and Payments Account for the year ended 31 December 2021
| INCOME From Trading Activities Lettings From Voluntary Sources Fundraising Donations Grants Gift Aid From Assets and other VAT refunds Interest TOTAL INCOME EXPENDITURE Trading Activities Refunds Charitable Activities Salaries Trading Activities Cleaning and Maintenance Grass-cutting Energy (oil/electricity) Water Telephone & Broadband Inspections Waste Licences Insurance Administration of the charity Office Costs Training/Conferences Independent Examination Subscriptions Other Expenditure Equipment Fundraising Hall opening |
INCOME From Trading Activities Lettings From Voluntary Sources Fundraising Donations Grants Gift Aid From Assets and other VAT refunds Interest TOTAL INCOME EXPENDITURE Trading Activities Refunds Charitable Activities Salaries Trading Activities Cleaning and Maintenance Grass-cutting Energy (oil/electricity) Water Telephone & Broadband Inspections Waste Licences Insurance Administration of the charity Office Costs Training/Conferences Independent Examination Subscriptions Other Expenditure Equipment Fundraising Hall opening |
2021 | 2021 |
|---|---|---|---|
| VAT on Payments | -£452.27 -£20,850.61 -£21,302.88 |
-£101,360.02 | |
| Hall Improvement Project Costs | |||
| Landscaping Building work Car Park and Fencing |
-£29,807.75 -£29,807.75 -£67,685.43 -£67,685.43 £0.00 |
-£1,605.57 -£468,351.99 -£15,467.29 |
|
| Architect Fees Other professional fees TOTAL PAYMENTS SURPLUS / DEFICIT TRANSFER BETWEEN FUNDS Balances Brought Forward |
-£3,200.10 -£3,200.10 -£5,924.00 -£5,924.00 -£8,428.86 £0.00 -£131,185.89 -£139,614.75 £16,491.48 £0.00 -£66,052.16 -£49,560.68 -£300.00 £300.00 £0.00 £11,130.85 £290.00 £81,534.54 £92,955.39 |
-£12,239.66 -£7,754.75 -£616,422.78 £41,974.59 £50,980.81 |
|
| Balances Carried Forward | £27,322.33 £290.00 £15,782.38 £43,394.71 |
£92,955.40 |
RIDGEWELL VILLAGE HALL Registered Charity 301384 Statement of Assets and Liabilities at 31 December 2021
| MONETARY ASSETS Deposits and Bank Balances Lloyds Current Account Lloyds HIP Account |
2021 | 2021 |
|---|---|---|
| £27,322.33 £290.00 £15,782.38 £43,394.71 |
£92,955.40 | |
| Debtors VAT recoverable Creditors Architect fees due Invoice for Equipment Invoice for building work Independent examination fee |
-90 | £18,228.30 -£960.00 -£3,250.46 -£603.87 -£85.00 |
NON MONETARY ASSETS
Building Car park Play equipment Garages Tables and chairs Kitchen equipment
Independent Examiner's Report to the Trustees of Ridgewell Village Hall (Registered Charity number 301384)
I report to the trustees on my examination of the accounts of the Ridgewell Village Hall for the year ended 31[st] December 2021.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 27[th] October 2022