## **Trustees’ Annual Report for the period** From **1 January 2021 to 31 December 2021** ## **Charity name: Ridgewell Village Hall** ## **Charity registration number: 301384** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide a Village Hall and Playing Field
for the inhabitants of Ridgewell.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|A well-managed hall is in operation for the
public benefit and is in regular use by
various community groups. The playing
field has been set up to include a variety of
play equipment for children and a good
size field used by the community groups
and children alike. Public activities include
Farmer’s Market, quiz nights, and other
fundraising events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Ridgewell Parish Council, as sole trustee,
has given due regard to the Charity
Commission’s guidance on public benefit
and the hall will be run in accordance with
the guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Volunteers, alongside members of the
Parish Council, continue to make a
significant contribution to the running of the
hall and its activities.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|When the hall reopened it has been used
regularly by a number of community groups
including dance and fitness classes,
Women’s Institute, Garden Society and
others. A farmers market has been run
from the hall.
The addition of a second room has greatly
enabled the use of the hall which will
increase benefits and the range of activities
available for the community.
The hall will again provide the venue for the
village fete, community picnics and will
used as a polling station. Regular meetings
of The Parish Council will be held in the
hall as well as private and children’s
parties.
All the events held have helped to bring our
small community together. The playing field
has seen an increase in use since the hall
re-opened, which has contributed to
people’s health and mental well being.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The previous fundraising activities reached
their target and as such there has been
little or no fundraising during the period,
compared to previous years.| |Investment performance
against objectives|Para 1.41|Charity does not hold any investments.| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity holds two accounts with Lloyds
Bank. The main account holds the funds
necessary to run and maintain the village
hall. At the end of the year this account
held £27322.33.
The second account holds restricted funds
that are for the purpose of the Hall
Improvement Project (HIP). At the end of
the year this account had a balance of
£15782.38. The fund value has been
depleted as the works to improve the
village hall have taken place and been paid
for.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Adequate reserves are to be held (a) for
future repair and replacement requirements
and (b) unforeseen contingencies.| |Amount of reserves held|Para 1.22|Funds held in the main account are
sufficient to cover approximately one year
operating costs.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principle source of funding for the hall
has been from grants supplemented by Hall
bookings and farmers market stall fees.
Income has also been raised by
fundraising, although on a lower scale than
the previous year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Opportunities to invest surplus that isn’t
required for the normal operation of the
charity will be sought in accordance with
the Trust Deed where practicable.| |A description of the principal
risks facing the charity|Para 1.46|| |Other|Para 1.48|| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust Deed (as amended 14 July 2015)| |How is the charity
constituted?
(eg: unincorporated
association, CIO)|Para 1.25|Trust, Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected and co-opted members of the
Ridgewell Parish Council.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Sole Trustee has delegated the day to
day running of the Village Hall to the Village
Hall Management Committee (VHMC)
consisting of a minimum of five elected
members including at least one Parish
Councillor. The Parish Council employs a
Treasurer as the financial controller for the
VHMC. The hall is managed in accordance
with the Trust Deed, relevant legislation
and the necessary insurance; inspections
and licences are in place.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Ridgewell Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|301384| |Charity’s principal address|Postal Address: c/o 14 Spring Rise, Chapel Road, Ridgewell,
CO9 4RZ
Physical Address: Ridgewell Coronation Village Hall, Drury
Lane, Ridgewell, Halstead, Essex, CO9 4SL| **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ridgewell Parish
Council|||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Ridgewell Parish Council acting as a whole is Sole Trustee not individual councillors ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ## **RIDGEWELL VILLAGE HALL Registered Charity 301384** ## **Receipts and Payments Account for the year ended 31 December 2021** |**INCOME**
**From Trading Activities**
Lettings
**From Voluntary Sources**
Fundraising
Donations
Grants
Gift Aid
**From Assets and other**
VAT refunds
Interest
**TOTAL INCOME**
**EXPENDITURE**
**Trading Activities**
Refunds
**Charitable Activities**
Salaries
Trading Activities
Cleaning and Maintenance
Grass-cutting
Energy (oil/electricity)
Water
Telephone & Broadband
Inspections
Waste
Licences
Insurance
**Administration of the charity**
Office Costs
Training/Conferences
Independent Examination
Subscriptions
**Other Expenditure**
Equipment
Fundraising
Hall opening|**INCOME**
**From Trading Activities**
Lettings
**From Voluntary Sources**
Fundraising
Donations
Grants
Gift Aid
**From Assets and other**
VAT refunds
Interest
**TOTAL INCOME**
**EXPENDITURE**
**Trading Activities**
Refunds
**Charitable Activities**
Salaries
Trading Activities
Cleaning and Maintenance
Grass-cutting
Energy (oil/electricity)
Water
Telephone & Broadband
Inspections
Waste
Licences
Insurance
**Administration of the charity**
Office Costs
Training/Conferences
Independent Examination
Subscriptions
**Other Expenditure**
Equipment
Fundraising
Hall opening|**2021**|**2021**| |---|---|---|---| |VAT on Payments||-£452.27
-£20,850.61
-£21,302.88|-£101,360.02| |**Hall Improvement Project Costs**|||| ||Landscaping
Building work
Car Park and Fencing|-£29,807.75
-£29,807.75
-£67,685.43
-£67,685.43
£0.00|-£1,605.57
-£468,351.99
-£15,467.29| |Architect Fees
Other professional fees
**TOTAL PAYMENTS**
**SURPLUS / DEFICIT**
**TRANSFER BETWEEN FUNDS**
**Balances Brought Forward**||-£3,200.10
-£3,200.10
-£5,924.00
-£5,924.00
**-£8,428.86**
**£0.00**
**-£131,185.89**
**-£139,614.75**
**£16,491.48**
**£0.00**
**-£66,052.16**
**-£49,560.68**
-£300.00
£300.00
£0.00
£11,130.85
£290.00
£81,534.54
£92,955.39|-£12,239.66
-£7,754.75
**-£616,422.78**
**£41,974.59**
£50,980.81| |**Balances Carried Forward**||£27,322.33
£290.00
£15,782.38
£43,394.71|£92,955.40| ## **RIDGEWELL VILLAGE HALL Registered Charity 301384 Statement of Assets and Liabilities at 31 December 2021** |**MONETARY ASSETS**
**Deposits and Bank Balances**
Lloyds Current Account
Lloyds HIP Account|**2021**|**2021**| |---|---|---| ||£27,322.33
£290.00
£15,782.38
£43,394.71|£92,955.40| |**Debtors**
VAT recoverable
**Creditors**
Architect fees due
Invoice for Equipment
Invoice for building work
Independent examination fee|-90|£18,228.30
-£960.00
-£3,250.46
-£603.87
-£85.00| ## **NON MONETARY ASSETS** Building Car park Play equipment Garages Tables and chairs Kitchen equipment ## **Independent Examiner's Report to the Trustees of Ridgewell Village Hall (Registered Charity number 301384)** I report to the trustees on my examination of the accounts of the Ridgewell Village Hall for the year ended 31[st] December 2021. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Stobart FCCA RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 27[th] October 2022