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2025-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2025 Period start date To 31[st] December 2025 Period end date

Charity name: Rayne Village Hall & Playing Fields

Charity registration number:301382

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 It is the main responsibility of the appointed
trustees to continually make sure that there is
efficient running of the Village Hall and all its
facilities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 As we are a non-profit making organisation, the
hourly rates are set as low as possible each year by
the trustees. This not only benefits local
businesses but also numerous local groups and
private hires along with the local village sports
teams that use our facilities. It is the responsibility
of the duly elected officers to make sure that the
set levels will generate enough funds each year to
enable the facilities and all associated equipment
to be kept in a safe and useable condition.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 To meet the requirements of the constitution the
trustees have regular structured meetings.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 All fund raising is controlled totally by the group of
elected trustees. It is their responsibility to make
sure that funds are available for them to use when
required. For major projects they will apply for
grants if available and add their own funds if
required to complete the project. It is the trustees
who are responsible for making sure that the
regular maintenance is completed along with
repairs, improvements and long-term major
projects. These will often be dictated by
amendments in legislation, repair of equipment
and general wear and tear whilst groups such as
RoSPA are employed to independently check our
equipment on an annual basis. Other service
contracts are in place where applicable to make
sure the equipment is serviced.
Contribution made by
volunteers		 Para 1.38 The trustees are all volunteers who give numerous
hours of their own time each year so that the
premises can remain open. This greatly helps the
manysmall businesses who regularly hire our
facilities. This also assists local sports teams who
are regular users of our facilities, whilst any
additional time remaining can be taken by private
hirers. Events in respect of fund raising are also
run by the trustees. It is also the trustee’s duty to
make sure any works carried out are done so at
the best value for money. This is completed by
continually monitoring all outgoings.
Other N/A

Achievements and Performance

SORP reference
Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 N/A
Performance of fundraising
activities against objectives
set		 Para 1.41 N/A
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity completed a number of projects and
general maintenance projects that had been
planned for some years and including nearly 6K of
playground repairs resulting with careful
management a slightly positive cash flow position
for the year of a couple of hundred pounds.
However the funds used had been ear marked for
theseprojects and we still retained our required
reserves held along with other funds for 2026
projectsplanned.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Due to being a public building and having
numerous outdoor facilities we continually must
make sure repairs and ongoing maintenance are
addressed to keep the everything in line with
legislation and carry out works safely as and when
required. As this is an always changing remit, we
need to make sure reserves are there for both
emergency repairs and long term planned
works/projects. Any unused funds each year are
spent on improvements or added to our reserves.
Amount of reserves held Para 1.22 £40,000. We aim to keep between £30-£40,000 to
**cover for any type of emergency. **
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 There are no uncertainties about our charity not
continuing as a going concern. There are three
major factors that mean our Village Hall will
continue to remain open for the foreseeable
future. Firstly, there is the existing committee of
trustees who have made sure over many years
that we have built up a high level of reserves for
any major problem/issue that occurs. This has
certainly been useful and needed over the last few
years with enforced shutdowns due to Covid.
Secondly, the trustees have made sure that when
they can, they have applied for any grants which
have been made available by independent
organisations and Government/ Local authorities
which have been most welcome, appreciated and
a financial assist. Thirdly, the trustees work
tirelessly to organise additional fund raising
events.
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 N/A
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 N/A
Other N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trustee
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by nomination at each AGM

Additional information (optional) You may choose to include further statements where relevant about:

N/A Policies and procedures adopted for the induction Para 1.51 and training of trustees N/A The charity’s organisational structure and any wider Para 1.51 network with which the charity works N/A Relationship with any Para 1.51 related parties N/A Other

Reference and Administrative details

Charity name Rayne Village Hall and PlayingFields
Other name the charity uses N/A
Registered charity number 301382
Charity’s principal address Rayne Village Hall,
Oak Meadow,
Gore Road,
Rayne,
Braintree,
Essex.

CM77 6T

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Andy Cox
Tracy Dome
Tony Dome
Ann McCayna
Celia Murton Secretary
Robert Strzelecki Chair
Russell Davis Treasurer
Simon Tibbets
Shona Kemp
Carolyn White

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
**N/A **

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser
Name
Address		 Type of
adviser
Name
Address		 Type of
adviser
Name
Address
N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 RA Davis
Russell Davis

Treasurer
08/09/2026
08/09/2026

Trustees’ Annual Report for the period

From 1[st] January 2025 Period start date To 31[st] December 2025 Period end date

Charity name: Rayne Village Hall & Playing Fields

Charity registration number:301382

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 It is the main responsibility of the appointed
trustees to continually make sure that there is
efficient running of the Village Hall and all its
facilities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 As we are a non-profit making organisation, the
hourly rates are set as low as possible each year by
the trustees. This not only benefits local
businesses but also numerous local groups and
private hires along with the local village sports
teams that use our facilities. It is the responsibility
of the duly elected officers to make sure that the
set levels will generate enough funds each year to
enable the facilities and all associated equipment
to be kept in a safe and useable condition.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 To meet the requirements of the constitution the
trustees have regular structured meetings.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 All fund raising is controlled totally by the group of
elected trustees. It is their responsibility to make
sure that funds are available for them to use when
required. For major projects they will apply for
grants if available and add their own funds if
required to complete the project. It is the trustees
who are responsible for making sure that the
regular maintenance is completed along with
repairs, improvements and long-term major
projects. These will often be dictated by
amendments in legislation, repair of equipment
and general wear and tear whilst groups such as
RoSPA are employed to independently check our
equipment on an annual basis. Other service
contracts are in place where applicable to make
sure the equipment is serviced.
Contribution made by
volunteers		 Para 1.38 The trustees are all volunteers who give numerous
hours of their own time each year so that the
premises can remain open. This greatly helps the
manysmall businesses who regularly hire our
facilities. This also assists local sports teams who
are regular users of our facilities, whilst any
additional time remaining can be taken by private
hirers. Events in respect of fund raising are also
run by the trustees. It is also the trustee’s duty to
make sure any works carried out are done so at
the best value for money. This is completed by
continually monitoring all outgoings.
Other N/A

Achievements and Performance

SORP reference
Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 N/A
Performance of fundraising
activities against objectives
set		 Para 1.41 N/A
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity completed a number of projects and
general maintenance projects that had been
planned for some years and including nearly 6K of
playground repairs resulting with careful
management a slightly positive cash flow position
for the year of a couple of hundred pounds.
However the funds used had been ear marked for
theseprojects and we still retained our required
reserves held along with other funds for 2026
projectsplanned.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Due to being a public building and having
numerous outdoor facilities we continually must
make sure repairs and ongoing maintenance are
addressed to keep the everything in line with
legislation and carry out works safely as and when
required. As this is an always changing remit, we
need to make sure reserves are there for both
emergency repairs and long term planned
works/projects. Any unused funds each year are
spent on improvements or added to our reserves.
Amount of reserves held Para 1.22 £40,000. We aim to keep between £30-£40,000 to
**cover for any type of emergency. **
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 There are no uncertainties about our charity not
continuing as a going concern. There are three
major factors that mean our Village Hall will
continue to remain open for the foreseeable
future. Firstly, there is the existing committee of
trustees who have made sure over many years
that we have built up a high level of reserves for
any major problem/issue that occurs. This has
certainly been useful and needed over the last few
years with enforced shutdowns due to Covid.
Secondly, the trustees have made sure that when
they can, they have applied for any grants which
have been made available by independent
organisations and Government/ Local authorities
which have been most welcome, appreciated and
a financial assist. Thirdly, the trustees work
tirelessly to organise additional fund raising
events.
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 N/A
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 N/A
Other N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trustee
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by nomination at each AGM

Additional information (optional) You may choose to include further statements where relevant about:

N/A Policies and procedures adopted for the induction Para 1.51 and training of trustees N/A The charity’s organisational structure and any wider Para 1.51 network with which the charity works N/A Relationship with any Para 1.51 related parties N/A Other

Reference and Administrative details

Charity name Rayne Village Hall and PlayingFields
Other name the charity uses N/A
Registered charity number 301382
Charity’s principal address Rayne Village Hall,
Oak Meadow,
Gore Road,
Rayne,
Braintree,
Essex.

CM77 6T

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Andy Cox
Tracy Dome
Tony Dome
Ann McCayna
Celia Murton Secretary
Robert Strzelecki Chair
Russell Davis Treasurer
Simon Tibbets
Shona Kemp
Carolyn White

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
**N/A **

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser
Name
Address		 Type of
adviser
Name
Address		 Type of
adviser
Name
Address
N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 RA Davis
Russell Davis

Treasurer
08/09/2026
08/09/2026

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Charity Name
Rayne Village Hall & Playing Fields		 Charity Name
Rayne Village Hall & Playing Fields		 Charity Name
Rayne Village Hall & Playing Fields
31stDecember 2025 Charity no
(if any)		 301382
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year endedDD / MM / YYYY.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 23[rd] March 2026 Name: Billy Sykes Relevant professional MAAT qualification(s) or body

1

Oct 2018

IER

(if any):

Address: 34 Kempe Road Finchingfield Essex CM7 4LE

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER