## **Trustees’ Annual Report for the period** ## **From 1[st] January 2025 Period start date To 31[st] December 2025 Period end date** ## **Charity name: Rayne Village Hall & Playing Fields** ## **Charity registration number:301382** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**It is the main responsibility of the appointed**
**trustees to continually make sure that there is**
**efficient running of the Village Hall and all its**
**facilities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**As we are a non-profit making organisation, the**
**hourly rates are set as low as possible each year by**
**the trustees. This not only benefits local**
**businesses but also numerous local groups and**
**private hires along with the local village sports**
**teams that use our facilities. It is the responsibility**
**of the duly elected officers to make sure that the**
**set levels will generate enough funds each year to**
**enable the facilities and all associated equipment**
**to be kept in a safe and useable condition.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**To meet the requirements of the constitution the**
**trustees have regular structured meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**All fund raising is controlled totally by the group of**
**elected trustees. It is their responsibility to make**
**sure that funds are available for them to use when**
**required. For major projects they will apply for**
**grants if available and add their own funds if**
**required to complete the project. It is the trustees**
**who are responsible for making sure that the**
**regular maintenance is completed along with**
**repairs, improvements and long-term major**
**projects. These will often be dictated by**
**amendments in legislation, repair of equipment**
**and general wear and tear whilst groups such as**
**RoSPA are employed to independently check our**
**equipment on an annual basis. Other service**
**contracts are in place where applicable to make**
**sure the equipment is serviced.**| |Contribution made by
volunteers|Para 1.38|**The trustees are all volunteers who give numerous**
**hours of their own time each year so that the**
**premises can remain open. This greatly helps the**
**manysmall businesses who regularly hire our**
**facilities. This also assists local sports teams who**
**are regular users of our facilities, whilst any**
**additional time remaining can be taken by private**
**hirers. Events in respect of fund raising are also**
**run by the trustees. It is also the trustee’s duty to**
**make sure any works carried out are done so at**
**the best value for money. This is completed by**
**continually monitoring all outgoings.**| |---|---|---| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity completed a number of projects and**
**general maintenance projects that had been**
**planned for some years and including nearly 6K of**
**playground repairs resulting with careful**
**management a slightly positive cash flow position**
**for the year of a couple of hundred pounds.**
**However the funds used had been ear marked for**
**theseprojects and we still retained our required**| |---|---|---| |||**reserves held along with other funds for 2026**
**projectsplanned.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Due to being a public building and having**
**numerous outdoor facilities we continually must**
**make sure repairs and ongoing maintenance are**
**addressed to keep the everything in line with**
**legislation and carry out works safely as and when**
**required. As this is an always changing remit, we**
**need to make sure reserves are there for both**
**emergency repairs and long term planned**
**works/projects. Any unused funds each year are**
**spent on improvements or added to our reserves.**| |Amount of reserves held|Para 1.22|**£40,000. We aim to keep between £30-£40,000 to**
**cover for any type of emergency. **| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no uncertainties about our charity not**
**continuing as a going concern. There are three**
**major factors that mean our Village Hall will**
**continue to remain open for the foreseeable**
**future. Firstly, there is the existing committee of**
**trustees who have made sure over many years**
**that we have built up a high level of reserves for**
**any major problem/issue that occurs. This has**
**certainly been useful and needed over the last few**
**years with enforced shutdowns due to Covid.**
**Secondly, the trustees have made sure that when**
**they can, they have applied for any grants which**
**have been made available by independent**
**organisations and Government/ Local authorities**
**which have been most welcome, appreciated and**
**a financial assist. Thirdly, the trustees work**
**tirelessly to organise additional fund raising**
**events.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**N/A**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trustee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by nomination at each AGM**| **Additional information (optional)** You may choose to include further statements where relevant about: **N/A** Policies and procedures adopted for the induction Para 1.51 and training of trustees **N/A** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **N/A** Relationship with any Para 1.51 related parties **N/A** Other ## **Reference and Administrative details** |Charity name|Rayne Village Hall and PlayingFields| |---|---| |Other name the charity uses|N/A| |Registered charity number|301382| |Charity’s principal address|Rayne Village Hall,
Oak Meadow,
Gore Road,
Rayne,
Braintree,
Essex.| CM77 6T **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Andy Cox|||| ||Tracy Dome|||| ||Tony Dome|||| ||Ann McCayna|||| ||Celia Murton|Secretary||| ||Robert Strzelecki|Chair||| ||Russell Davis|Treasurer||| ||Simon Tibbets|||| ||Shona Kemp|||| ||Carolyn White|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A **||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**N/A**||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|RA Davis|| |---|---|---| ||Russell Davis|| ||
Treasurer|| ||08/09/2026|| ||08/09/2026|| ## **Trustees’ Annual Report for the period** ## **From 1[st] January 2025 Period start date To 31[st] December 2025 Period end date** ## **Charity name: Rayne Village Hall & Playing Fields** ## **Charity registration number:301382** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**It is the main responsibility of the appointed**
**trustees to continually make sure that there is**
**efficient running of the Village Hall and all its**
**facilities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**As we are a non-profit making organisation, the**
**hourly rates are set as low as possible each year by**
**the trustees. This not only benefits local**
**businesses but also numerous local groups and**
**private hires along with the local village sports**
**teams that use our facilities. It is the responsibility**
**of the duly elected officers to make sure that the**
**set levels will generate enough funds each year to**
**enable the facilities and all associated equipment**
**to be kept in a safe and useable condition.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**To meet the requirements of the constitution the**
**trustees have regular structured meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**All fund raising is controlled totally by the group of**
**elected trustees. It is their responsibility to make**
**sure that funds are available for them to use when**
**required. For major projects they will apply for**
**grants if available and add their own funds if**
**required to complete the project. It is the trustees**
**who are responsible for making sure that the**
**regular maintenance is completed along with**
**repairs, improvements and long-term major**
**projects. These will often be dictated by**
**amendments in legislation, repair of equipment**
**and general wear and tear whilst groups such as**
**RoSPA are employed to independently check our**
**equipment on an annual basis. Other service**
**contracts are in place where applicable to make**
**sure the equipment is serviced.**| |Contribution made by
volunteers|Para 1.38|**The trustees are all volunteers who give numerous**
**hours of their own time each year so that the**
**premises can remain open. This greatly helps the**
**manysmall businesses who regularly hire our**
**facilities. This also assists local sports teams who**
**are regular users of our facilities, whilst any**
**additional time remaining can be taken by private**
**hirers. Events in respect of fund raising are also**
**run by the trustees. It is also the trustee’s duty to**
**make sure any works carried out are done so at**
**the best value for money. This is completed by**
**continually monitoring all outgoings.**| |---|---|---| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity completed a number of projects and**
**general maintenance projects that had been**
**planned for some years and including nearly 6K of**
**playground repairs resulting with careful**
**management a slightly positive cash flow position**
**for the year of a couple of hundred pounds.**
**However the funds used had been ear marked for**
**theseprojects and we still retained our required**| |---|---|---| |||**reserves held along with other funds for 2026**
**projectsplanned.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Due to being a public building and having**
**numerous outdoor facilities we continually must**
**make sure repairs and ongoing maintenance are**
**addressed to keep the everything in line with**
**legislation and carry out works safely as and when**
**required. As this is an always changing remit, we**
**need to make sure reserves are there for both**
**emergency repairs and long term planned**
**works/projects. Any unused funds each year are**
**spent on improvements or added to our reserves.**| |Amount of reserves held|Para 1.22|**£40,000. We aim to keep between £30-£40,000 to**
**cover for any type of emergency. **| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no uncertainties about our charity not**
**continuing as a going concern. There are three**
**major factors that mean our Village Hall will**
**continue to remain open for the foreseeable**
**future. Firstly, there is the existing committee of**
**trustees who have made sure over many years**
**that we have built up a high level of reserves for**
**any major problem/issue that occurs. This has**
**certainly been useful and needed over the last few**
**years with enforced shutdowns due to Covid.**
**Secondly, the trustees have made sure that when**
**they can, they have applied for any grants which**
**have been made available by independent**
**organisations and Government/ Local authorities**
**which have been most welcome, appreciated and**
**a financial assist. Thirdly, the trustees work**
**tirelessly to organise additional fund raising**
**events.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**N/A**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trustee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by nomination at each AGM**| **Additional information (optional)** You may choose to include further statements where relevant about: **N/A** Policies and procedures adopted for the induction Para 1.51 and training of trustees **N/A** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **N/A** Relationship with any Para 1.51 related parties **N/A** Other ## **Reference and Administrative details** |Charity name|Rayne Village Hall and PlayingFields| |---|---| |Other name the charity uses|N/A| |Registered charity number|301382| |Charity’s principal address|Rayne Village Hall,
Oak Meadow,
Gore Road,
Rayne,
Braintree,
Essex.| CM77 6T **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Andy Cox|||| ||Tracy Dome|||| ||Tony Dome|||| ||Ann McCayna|||| ||Celia Murton|Secretary||| ||Robert Strzelecki|Chair||| ||Russell Davis|Treasurer||| ||Simon Tibbets|||| ||Shona Kemp|||| ||Carolyn White|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A **||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**N/A**||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|RA Davis|| |---|---|---| ||Russell Davis|| ||
Treasurer|| ||08/09/2026|| ||08/09/2026|| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Rayne Village Hall & Playing Fields|Charity Name
Rayne Village Hall & Playing Fields|Charity Name
Rayne Village Hall & Playing Fields| |---|---|---|---| ||||| ||31stDecember 2025|**Charity no**
**(if any)**|301382| ||||| ||(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**DD / MM / YYYY**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 23[rd] March 2026 **Name:** Billy Sykes **Relevant professional** MAAT **qualification(s) or body** 1 **Oct 2018** **IER** ## **(if any):** **Address:** 34 Kempe Road Finchingfield Essex CM7 4LE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**