2022-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2022 Period start date To 31[st] December 2022 Period end date

Charity name: Rayne Village Hall & Playing Fields

Charity registration number:301382

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	It is the main responsibility of the appointed trustees to continually make sure that there is efficient running of the Village Hall and all its facilities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	As we are a non-profit making organisation, the hourly rates are set as low as possible each year by the trustees. This not only benefits local businesses but also numerous local groups and private hires along with the local village sports teams that use our facilities. It is the responsibility of the duly elected officers to make sure that the set levels will generate enough funds each year to enable the facilities and all associated equipment to be kept in a safe and useable condition.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	To meet the requirements of the constitution the trustees have regular structured meetings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	All fund raising is controlled totally by the group of elected trustees. It is their responsibility to make sure that funds are available for them to use when required. For major projects they will apply for grants if available and add their own funds if required to complete the project. It is the trustees who are responsible for making sure that the regular maintenance is completed along with repairs, improvements and long-term major projects. These will often be dictated by amendments in legislation, repair of equipment and general wear and tear whilst groups such as RoSPA are employed to independently check our equipment on an annual basis. Other service contracts are in place where applicable to make sure the equipment is serviced.

Contribution made by volunteers	Para 1.38	The trustees are all volunteers who give numerous hours of their own time each year so that the premises can remain open. This greatly helps the manysmall businesses who regularly hire our facilities. This also assists local sports teams who are regular users of our facilities, whilst any additional time remaining can be taken by private hirers. Events in respect of fund raising are also run by the trustees. It is also the trustee’s duty to make sure any works carried out are done so at the best value for money. This is completed by continually monitoring all outgoings.
Other		N/A

Achievements and Performance

	SORP reference
Additional information (optional) You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity has finished the year again in a strong position. The regular hirers are again bringing in monthly revenue and ad-hoc private hires have now increased back towardspre Covid levels.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Due to being a public building and having numerous outdoor facilities we continually must make sure repairs and ongoing maintenance are addressed to keep the everything in line with legislation and carry out works safely as and when

		required. As this is an always changing remit, we need to make sure reserves are there for both emergency repairs and long term planned works/projects. Any unused funds each year are spent on improvements or added to our reserves.
Amount of reserves held	Para 1.22	£40,000. We aim to keep between £30-£40,000 to **cover for any type of emergency. **
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about our charity not continuing as a going concern. There are three major factors that mean our Village Hall will continue to remain open for the foreseeable future. Firstly, there is the existing committee of trustees who have made sure over many years that we have built up a high level of reserves for any major problem/issue that occurs. This has certainly been useful and needed over the last few years with enforced shutdowns due to Covid. Secondly, the trustees have made sure that when they can, they have applied for any grants which have been made available by independent organisations and Government/ Local authorities which have been most welcome, appreciated and a financial assist. Thirdly, the trustees work tirelessly to organise additional fund raising events.
Additional information (optional) You may choose to include further statements		where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	N/A
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	N/A
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trustee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by nomination at each AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Rayne Village Hall and PlayingFields
Other name the charity uses	N/A
Registered charity number	301382
Charity’s principal address	Rayne Village Hall, Oak Meadow, Gore Road, Rayne, Braintree, Essex. CM77 6T

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Michael Bamford
	Tracy Dome
	Tony Dome
	Christy Bamford
	Celia Murton	Secretary
	Robert Strzelecki	Chair
	Russell Davis	Treasurer
	Simon Tibbets

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
**N/A **

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
N/A
Name of chief executive or names of senior staff members (Optional information)
N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	RA Davis
	Russell Davis
	Treasurer
	23/03/2023
	23/03/2023

Rayne Village Hall & Playing Fields Profit and Loss

December 2022

Tot

	To
Income Donation - RCCE Donation - Table Tennis Donations - General Event - Sale of Tickets Grant Grant - Coronavirus Sales Grants Precept Regular Hirers Total Sales Total Income Total Expenditures Anglia Fire Service Braintree Trade Waste Business Licenses and Permits ICO Total Business Licenses and Permits Computer and Internet Expenses Defbrillator Support Costs Grass Cutting - BDC Insurance Expense-General Liability Insurance Janitorial Expense Cleaner Cleaning supplies Total Janitorial Expense Outdoor Gym Professional Fees Accounting Booking Clerk Total Professional Fees PRS/PPL Repair and maintenance British Gas Servicing CIP Kitchen Hearing Loop Total Repair and maintenance ROSPA Telephone Expense Uncategorised Expense	Dec 2022
	43.24 -377.31 762.00 1,424.07
	£ 2,186.07
	£ 1,852.00
	£ 1,852.00 121.65
	£ 0.00 26.40 61.22 223.02 286.00
	£ 286.00 45.00 100.00
	£ 145.00 501.00 654.54
	£ 1,155.54 159.64

Utilities Anglian Water Electric Gas Mobile Phone Total Utilities Window Cleaning Total Expenditures Net Operating Income Other Income Interest income Total Other Income Other Expenditures Solar Panels Total Other Expenditures Net Other Income Net Income/(Expenditure)	273.75 760.32 10.03
	£ 1,044.10 35.00
	£ 3,257.57
	-£ 1,405.57 16.85
	£ 16.85 14,175.00
	£ 14,175.00
	-£ 14,158.15
	-£ 15,563.72

Monday, Mar 20, 2023 11:10:49 am GMT0 - Accrual Basis

tal

Jan - Dec 2022 (YTD)

-66.00 200.00 454.64 37.38 350.00 5,334.00 8,565.50 23,359.10 1,521.00 20,005.63 £ 53,451.23 £ 59,761.25 £ 59,761.25 88.92 1,116.76 180.00 35.00 £ 215.00 449.15 162.00 951.18 2,194.70 4,428.00 70.83 £ 4,498.83 474.00 555.00 1,200.00 £ 1,755.00 387.62 12,664.32 28.61 654.54 2,251.56 £ 15,599.03 210.00 193.79 7,497.28

119.82 2,052.79 2,000.22 85.04 £ 4,257.87 210.00 £ 40,261.13 £ 19,500.12 36.30 £ 36.30 18,900.00 £ 18,900.00 -£ 18,863.70 £ 636.42

CHARITY COMMISSION FOR E￿[AND AND WALES Independent examinerfs ￿port on the accounts Section A Independent Examiner s Report lAY￿E liLLAtrE + PLN¥iNk FIGi On accounts for the y Charty no {rf any) 301382 Set out on pages I rerK%t to the trust￿ my examinati￿ of the accounts of the atrmive charÉty (Ihe Trusf) fcK ts year eTKled As the charity's trustees. yw are resE￿￿sibte for ￿ preparatN)n of the acC￿nIS in accordance with Ihe r￿LllreM￿ts of Ihe char￿e$ Act 2011 Acr). Responsibilities and basis of report I retth in resFwt of my examinatvm of the Trusvs aCc(￿￿ts carried der 145 of the 2011 Act in carying txrt my examinaliM, I have fdlowed all the aFplicaLAe DireCt￿S given by Ihe Charity Commission u￿ler sectN)n 145(5){b) of the ACL Independent ￿ charity's gross income exceeded f29).(KKI and l am qualif￿1 to examinerfs statement undertake the examination by ￿Ing a qualrfed mwnber of [irwt name of trxNtyll. Delete [ l appI￿ats￿. c¢xne to my allen1K￿ in c(￿[￿1￿)n wilh the eXaminatic￿ (other than that discloEed bdow ") which gives me cause to ￿ieVe that fft, any material &ccwliThJ records kept in wilh sectwjn 130 of the Charities ACL c accounts (fKI rnt acc(d wilh aCcrMJ￿lrQ r￿rds. or the aCc￿nts rK)t with the ar￿A￿a￿e requirements cixJcemtNJ the form a￿5 content of accounts set out in the Charities (Acc￿nts arvj Retths) Regukqtions 2CK18 other than any requirement tlwl the accounts grve a Irue and vlew which is rK)t a rnatter c￿dered as part of an indewident exarnination. I have C(￿MS and have come across other matteTS in Cc￿nection with the eXaMinatM￿ to whrh attention shcmjld be drawn in this rewrt in tr) er￿ble a urKlerstsndiry of ts acc(yJnts to be re&hed. . Pkne delete Ihe in the b￿ke1$ rfthey (b apply. s￿ned. Date: 12131z3 GLYIJ HtsCMLE¥ Relevant professional qualification(s) or body (rf any): IER Ckt 2018

Address: 2 1 BFA T4por4 P-DfvD EgC6 CM7 QNL Section B Disclosure Onty complete rf the examiner needs to hohl￿ht matenal matters crf co[￿er￿ (see CC32, IndeFEndent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018