## **Trustees’ Annual Report for the period** ## **From 1[st] January 2022 Period start date To 31[st] December 2022 Period end date** ## **Charity name: Rayne Village Hall & Playing Fields** ## **Charity registration number:301382** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**It is the main responsibility of the appointed**
**trustees to continually make sure that there is**
**efficient running of the Village Hall and all its**
**facilities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**As we are a non-profit making organisation, the**
**hourly rates are set as low as possible each year by**
**the trustees. This not only benefits local**
**businesses but also numerous local groups and**
**private hires along with the local village sports**
**teams that use our facilities. It is the responsibility**
**of the duly elected officers to make sure that the**
**set levels will generate enough funds each year to**
**enable the facilities and all associated equipment**
**to be kept in a safe and useable condition.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**To meet the requirements of the constitution the**
**trustees have regular structured meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**All fund raising is controlled totally by the group of**
**elected trustees. It is their responsibility to make**
**sure that funds are available for them to use when**
**required. For major projects they will apply for**
**grants if available and add their own funds if**
**required to complete the project. It is the trustees**
**who are responsible for making sure that the**
**regular maintenance is completed along with**
**repairs, improvements and long-term major**
**projects. These will often be dictated by**
**amendments in legislation, repair of equipment**
**and general wear and tear whilst groups such as**
**RoSPA are employed to independently check our**
**equipment on an annual basis. Other service**
**contracts are in place where applicable to make**
**sure the equipment is serviced.**| |Contribution made by
volunteers|Para 1.38|**The trustees are all volunteers who give numerous**
**hours of their own time each year so that the**
**premises can remain open. This greatly helps the**
**manysmall businesses who regularly hire our**
**facilities. This also assists local sports teams who**
**are regular users of our facilities, whilst any**
**additional time remaining can be taken by private**
**hirers. Events in respect of fund raising are also**
**run by the trustees. It is also the trustee’s duty to**
**make sure any works carried out are done so at**
**the best value for money. This is completed by**
**continually monitoring all outgoings.**| |---|---|---| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity has finished the year again in a strong**
**position. The regular hirers are again bringing in**
**monthly revenue and ad-hoc private hires have**
**now increased back towardspre Covid levels.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Due to being a public building and having**
**numerous outdoor facilities we continually must**
**make sure repairs and ongoing maintenance are**
**addressed to keep the everything in line with**
**legislation and carry out works safely as and when**| |||**required. As this is an always changing remit, we**
**need to make sure reserves are there for both**
**emergency repairs and long term planned**
**works/projects. Any unused funds each year are**
**spent on improvements or added to our reserves.**| |---|---|---| |Amount of reserves held|Para 1.22|**£40,000. We aim to keep between £30-£40,000 to**
**cover for any type of emergency. **| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no uncertainties about our charity not**
**continuing as a going concern. There are three**
**major factors that mean our Village Hall will**
**continue to remain open for the foreseeable**
**future. Firstly, there is the existing committee of**
**trustees who have made sure over many years**
**that we have built up a high level of reserves for**
**any major problem/issue that occurs. This has**
**certainly been useful and needed over the last few**
**years with enforced shutdowns due to Covid.**
**Secondly, the trustees have made sure that when**
**they can, they have applied for any grants which**
**have been made available by independent**
**organisations and Government/ Local authorities**
**which have been most welcome, appreciated and**
**a financial assist. Thirdly, the trustees work**
**tirelessly to organise additional fund raising**
**events.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**N/A**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trustee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by nomination at each AGM**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**N/A**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Rayne Village Hall and PlayingFields| |---|---| |Other name the charity uses|N/A| |Registered charity number|301382| |Charity’s principal address|Rayne Village Hall,
Oak Meadow,
Gore Road,
Rayne,
Braintree,
Essex.
CM77 6T| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Bamford|||| ||Tracy Dome|||| ||Tony Dome|||| ||Christy Bamford|||| ||Celia Murton|Secretary||| ||Robert Strzelecki|Chair||| ||Russell Davis|Treasurer||| ||Simon Tibbets|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A **||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**N/A**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|RA Davis|| |---|---|---| ||Russell Davis|| ||
Treasurer|| ||23/03/2023|| ||23/03/2023|| ## **Rayne Village Hall & Playing Fields Profit and Loss** ## **December 2022** **Tot** ||**To**| |---|---| |**Income**
**Donation - RCCE**
**Donation - Table Tennis**
**Donations - General**
**Event - Sale of Tickets**
**Grant**
**Grant - Coronavirus**
**Sales**
**Grants**
**Precept**
**Regular Hirers**
**Total Sales**
**Total Income**
**Total**
**Expenditures**
**Anglia Fire Service**
**Braintree Trade Waste**
**Business Licenses and Permits**
**ICO**
**Total Business Licenses and Permits**
**Computer and Internet Expenses**
**Defbrillator Support Costs**
**Grass Cutting - BDC**
**Insurance Expense-General Liability Insurance**
**Janitorial Expense**
**Cleaner**
**Cleaning supplies**
**Total Janitorial Expense**
**Outdoor Gym**
**Professional Fees**
**Accounting**
**Booking Clerk**
**Total Professional Fees**
**PRS/PPL**
**Repair and maintenance**
**British Gas Servicing**
**CIP Kitchen**
**Hearing Loop**
**Total Repair and maintenance**
**ROSPA**
**Telephone Expense**
**Uncategorised Expense**|**Dec 2022**| ||43.24
-377.31
762.00
1,424.07| ||**£ 2,186.07**| ||**£ 1,852.00**| ||**£ 1,852.00**
121.65| ||**£ 0.00**
26.40
61.22
223.02
286.00| ||**£ 286.00**
45.00
100.00| ||**£ 145.00**
501.00
654.54| ||**£ 1,155.54**
159.64| |**Utilities**
**Anglian Water**
**Electric**
**Gas**
**Mobile Phone**
**Total Utilities**
**Window Cleaning**
**Total Expenditures**
**Net Operating Income**
**Other Income**
**Interest income**
**Total Other Income**
**Other Expenditures**
**Solar Panels**
**Total Other Expenditures**
**Net Other Income**
**Net Income/(Expenditure)**|273.75
760.32
10.03| |---|---| ||**£ 1,044.10**
35.00| ||**£ 3,257.57**| ||**-£ 1,405.57**
16.85| ||**£ 16.85**
14,175.00| ||**£ 14,175.00**| ||**-£ 14,158.15**| ||**-£ 15,563.72**| Monday, Mar 20, 2023 11:10:49 am GMT0 - Accrual Basis ## **tal** ## **Jan - Dec 2022 (YTD)** -66.00 200.00 454.64 37.38 350.00 5,334.00 8,565.50 23,359.10 1,521.00 20,005.63 **£ 53,451.23 £ 59,761.25 £ 59,761.25** 88.92 1,116.76 180.00 35.00 **£ 215.00** 449.15 162.00 951.18 2,194.70 4,428.00 70.83 **£ 4,498.83** 474.00 555.00 1,200.00 **£ 1,755.00** 387.62 12,664.32 28.61 654.54 2,251.56 **£ 15,599.03** 210.00 193.79 7,497.28 119.82 2,052.79 2,000.22 85.04 **£ 4,257.87** 210.00 **£ 40,261.13 £ 19,500.12** 36.30 **£ 36.30** 18,900.00 **£ 18,900.00 -£ 18,863.70 £ 636.42** CHARITY COMMISSION FOR E￿[AND AND WALES Independent examinerfs ￿port on the accounts Section A Independent Examiner s Report lAY￿E *liLLAtrE + PLN¥iNk FIGi On accounts for the y Charty no {rf any) 301382 Set out on pages I rerK%t to the trust￿ my examinati￿ of the accounts of the atrmive charÉty (Ihe Trusf) fcK ts year eTKled As the charity's trustees. yw are resE￿￿sibte for ￿ preparatN)n of the acC￿nIS in accordance with Ihe r￿LllreM￿ts of Ihe char￿e$ Act 2011 Acr). Responsibilities and basis of report I retth in resFwt of my examinatvm of the Trusvs aCc(￿￿ts carried der 145 of the 2011 Act in carying txrt my examinaliM, I have fdlowed all the aFplicaLAe DireCt￿S given by Ihe Charity Commission u￿ler sectN)n 145(5){b) of the ACL Independent ￿ charity's gross income exceeded f29).(KKI and l am qualif￿1 to examinerfs statement undertake the examination by ￿Ing a qualrfed mwnber of [irwt name of trxNtyll. Delete [ l appI￿ats￿. c¢xne to my allen1K￿ in c(￿[￿1￿)n wilh the eXaminatic￿ (other than that discloEed bdow ") which gives me cause to ￿ieVe that fft, any material &ccwliThJ records kept in wilh sectwjn 130 of the Charities ACL c accounts (fKI rnt acc(*d wilh aCcrMJ￿lrQ r￿rds. or the aCc￿nts rK)t with the ar￿A￿a￿e requirements cixJcemtNJ the form a￿5 content of accounts set out in the Charities (Acc￿nts arvj Retths) Regukqtions 2CK18 other than any requirement tlwl the accounts grve a Irue and vlew which is rK)t a rnatter c￿dered as part of an indewident exarnination. I have C(￿MS and have come across other matteTS in Cc￿nection with the eXaMinatM￿ to whrh attention shcmjld be drawn in this rewrt in tr) er￿ble a urKlerstsndiry of ts acc(yJnts to be re&hed. . Pkne delete Ihe in the b￿ke1$ rfthey (b apply. s￿ned. Date: 12131z3 GLYIJ HtsCMLE¥ Relevant professional qualification(s) or body (rf any): IER Ckt 2018 Address: 2 1 BFA T4por4 P-DfvD EgC6 CM7 QNL Section B Disclosure Onty complete rf the examiner needs to hohl￿ht matenal matters crf co[￿er￿ (see CC32, IndeFEndent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018