| SORP reference | ||||||||
|---|---|---|---|---|---|---|---|---|
| Summary | ofthe purposes | of | It isthe main responsibility ofthe appointed |
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| the charity as set out governing document |
in | its | trustees to continually make sure that there is effident running ofthe Village Hall and all its |
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| facilities. | ||||||||
| Summary activities |
ofthe main in relation to those |
Para 1.17end 1.19 |
As we are a non-profit making organisation, the hourly rates are set as low as possible each year by |
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| purposes for the public benefit, in particular, the activities, projects or services identified in the |
the trustees. This not only benefits local businesses but also numerous local groups and private hires along with the local village sports teams that use our facilities. It isthe responsibility |
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| accounts. | ofthe duly elected officers to make sure that the | |||||||
| set levels will generate enough funds each year to | ||||||||
| enable the facilities and all associated equipment | ||||||||
| to be kept in asafe and useable condition. | ||||||||
| Statement | confirming | Para 1.18 | Tomeet the requirements ofthe constitution the |
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| whether | the trustees | have | trustees have regular structured meetings. |
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| had regard | to the guidance | |||||||
| issued by | the Charity | |||||||
| Commission | on public | |||||||
| benefit | ||||||||
| dditional | information | (optional) | ||||||
| ou ma | choose to include | further statements | where relevant about: | |||||
| SORP reference | ||||||||
| All fund raising iscontrolled totally by the group of | ||||||||
| Para 1.38 | elected trustees. It istheir responsibility to make |
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| Policy on | grant making | sure that funds are available for them to use when required. For major projects they will apply for |
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| grants ifavailable and add their own funds if | ||||||||
| required to complete the project. It isthe trustees | ||||||||
| who are responsible for making sure that the | ||||||||
| regular maintenance iscompleted along with |
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| repairs, improvements and long-term major |
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| projects. These will often be dictated by | ||||||||
| amendments in legislation, repair ofequipment |
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| and general wear and tear whilst groups such as | ||||||||
| RoSPA are employed to independently check our |
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| equipment on an annual basis. Other service |
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| contracts are in place where applicable to make | ||||||||
| sure the equipment isserviced. |
| Statement | explaining | explaining | the | Para 1.22 | Oue to being a public building and having |
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|---|---|---|---|---|---|---|
| policy for holding | reserves | numerous outdoor facilities we continually must |
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| stating why | they | are | held | make sure repairs and ongoing maintenance are addressed to keep the everything in line with |
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| legislation and carry out works safely as and when |
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| required. As this is an always changing remit, we |
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| need to make sure reserves are there for both | ||||||
| emergency repairs and long term planned |
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| works/projects. Any unused funds each year are |
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| Amount of | reserves | held | Para 1.22 | spent on improvements oradded to our reserves. f40000.We aim to keep between f30f40000to |
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| cover for any type ofemergency. | ||||||
| Reasons for holding | zero | Para 1.22 | N/A | |||
| reserves | ||||||
| Details offund materially | in | Para 1.24 | N/A | |||
| deficit | ||||||
| Explanation | ofany | Para 1.23 | There are no uncertainties about our charity not |
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| uncertainties about the |
continuing as agoing concern. There are three |
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| charity continuing | as a going | major factors that mean our Village Hall will | ||||
| concern | continue to remain open forthe foreseeable | |||||
| future. Firstly, there isthe existing committee of | ||||||
| trustees who have made sure over many years | ||||||
| that we have built up a high level ofreserves for | ||||||
| any major problem/issue that occurs. This has |
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| certainly been useful and needed over the last few | ||||||
| years with enforced shutdowns due to Covid. |
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| Secondly, the trustees have made sure that when | ||||||
| they can, they have applied for any grants which | ||||||
| have been made available by independent | ||||||
| organisations and Government/ Local authorities |
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| which have been most welcome, appreciated and |
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| afinancial assist. Thirdly, the trustees work | ||||||
| tirelessly to organise additional fund raising |
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| events. |
| Trustee name | Oface (ifany) | Dates acted ifnot for whole ear |
Name toa |
ofperson (or body) entitled oint trustee ifan |
ofperson (or body) entitled oint trustee ifan |
|
|---|---|---|---|---|---|---|
| Michael Bamford | Chair | |||||
| Tracy Dome | Secretary | |||||
| Tony Dome | Treasurer | |||||
| 4 | Christy Bamford | |||||
| 5 | Celia Murton | |||||
| 6 | Robert Strzelecki | |||||
| 7 | Russell Davis | Joined 23"June 2021 | ||||
| 8 | ||||||
| 9 | ||||||
| 10 | ||||||
| 11 | ||||||
| 12 | ||||||
| 13 | ||||||
| 14 | ||||||
| 15 | ||||||
| 16 | ||||||
| 17 | ||||||
| 18 | ||||||
| 19 | ||||||
| 20 |
| Trustee | name | Dates | acted | ifnot | for | whole | ear |
|---|---|---|---|---|---|---|---|
| N/A |
| DEBIT | CREDIT | ||||
|---|---|---|---|---|---|
| Bar Float | 700.00 | ||||
| Business Cash | 0.00 | ||||
| Current | 2,918.51 | ||||
| Current:Sticky Mitts Owed |
Funds | 0.00 | |||
| Petty Cash | 300.00 | ||||
| Savings | 60,037.63 | ||||
| Savings:Outdoor Gym Fund |
0.00 | ||||
| Savings:TDF Funds | 0.00 | ||||
| Debtors | 333.75 | ||||
| BarStock | 0.00 | ||||
| Uncategorised Asset |
0.00 | ||||
| Furniture and Equipment |
3,126.90 | ||||
| Stage | 2,310.00 | ||||
| ~tional Savings |
0.00 | ||||
| ~yedItors | 3,136.03 | ||||
| Hirer Deposits | 0.00 | ||||
| Overpayment A Fatzarano |
0.00 | ||||
| Key Deposit | 185.00 | ||||
| PRS and PPL | 123.02 | ||||
| Opening Balance Equity |
30,168.35 | ||||
| Retained Earnings |
21,911.13 | ||||
| Donation - RCCE |
66.00 | ||||
| Donations - General |
6.88 | ||||
| Event —Sale ofTickets |
1,242.00 | ||||
| Grant | 350.00 | ||||
| Grant —Coronavirus |
33,718.58 | ||||
| Grant —Roof |
4,500.00 | ||||
| Sales | 7,076,50 | ||||
| Sales:Precept | 1,401.50 | ||||
| Sales:Regular Hirers |
12,345,21 | ||||
| gila Fire Service | 'I25.16 | ||||
| Braintree Trade Waste | 1,080.93 | ||||
| Business Licenses and Permits:ICO | 35.00 | ||||
| Computer and Internet Expenses |
992.96 | ||||
| Defibrillator Support Costs |
162.00 | ||||
| Events - Expenses | 270.00 | ||||
| Grass Cutting - BDC | 2,016.03 | ||||
| Insurance Expense-General |
Liability | Insurance | 2,221.57 | ||
| Janitorial Expense:Cleaner |
3,558.99 | ||||
| Janitorial Expense:Cleaning |
supplies | 739.07 | |||
| Janitorial Expense:Holiday |
Cleaners | 152.00 | |||
| Professional Fees:Accounting |
727.50 | ||||
| Professional Fees:Booking |
Clerk | 1,200.00 | |||
| PRS/PPL | 242.16 | ||||
| Repair and maintenance | 30,082.00 | ||||
| Repair and maintenance:British | Gas | Servicing | 191.40 | ||
| ROSPA | 206.40 | ||||
| Uncategorised Expense |
37.74 |
| DEBIT | CREDIT | ||
|---|---|---|---|
| Utilities:Anglian | Water | 160.05 | |
| Utilities: Electric | 1,077.23 | ||
| Utilitiesreas | 1,333.41 | ||
| UtilitiesrMobile | Phone | 117.55 | |
| Window Cleaning | 70.00 | ||
| Interest income | 6.26 | ||
| TOTAL | 8118,381.21 | 8116,381.21 |
| Total | |||
|---|---|---|---|
| Fixed Asset | |||
| Tangible assets Furniture |
|||
| and Equipment | 3,126.90 | ||
| Stage | 2,310.00 | ||
| Total Tergible assets | 5J13tt90 | ||
| Non-Current Assets |
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| Natirnel Savings |
0.00 | ||
| Total Non-Current | Assets | ||
| Total Fixed Asset | |||
| Cash kt bank and in | hand | ||
| BarFloat | |||
| Business Cash | 0.00 | ||
| Current | 2,018.51 | ||
| Skcky Mitts Owed Funds | 0.00 | ||
| Total Current | ksttL51 | ||
| Petty Cash | |||
| Savings | 60,037.63 | ||
| Outdooreym Fund |
0.00 | ||
| TDFFunds | |||
| Total Savings | |||
| Total Cash at bmk and in | hand | 63,956.14 | |
| Debtors | |||
| Debtom | -333.75 | ||
| Total Debtors | 333.75 | ||
| Cunent Assets | |||
| BarStock | 000 | ||
| Uncategorise seat |
0.00 | ||
| Total Current Askkts | 0.00 | ||
| Net current assets | |||
| Creditors: amounis faking | dus within one year | ||
| Trade Creditom | |||
| Creditors | 3,136.03 | ||
| Total Trade Creditom | 3,136.03 | ||
| Cunent Liabiktles |
|||
| Hirer Deposits | 0.00 | ||
| Overpayment A Falzanmo |
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| Total Current Liabilities |
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| Total Crmlitom: amounts | faking due within one year | 3,136.03 | |
| Net cunent assets (liabilities) | |||
| Total assets less cunent liabiktles | |||
| Creditors: amounts | falling | due after more thm one year | |
| Key Deposit | 185.00 | ||
| PRSand PPL | -123.02 | ||
| Total Creditors: amounts | falling due after more than one year | ||
| Total net assets (liabililies) | |||
| Chadtyfunds | |||
| Opening Bshnce Equity | 30,168.35 | ||
| Retained Earnings | 21,911.13 | ||
| Surplus((Deficit) | 13,781.30 | ||
| Total Charity funds |