Lei8hs Vllla8e H•ll Charlty No. 301317 Trustees, RePt and Unaudlted Accounts 31 Marth 2022
Lelghs Vtllage Hall CONTEMfs Pages Trustees, Annual Report Independent Examiner's Report Statement of Financlal Activrties Balance Sheet 3to4 Statement of Cash flows Notes to thè Accounts 8t013 Detailed Statement of Financial Actrrfities 14to15 Page I
Leighs Vlllage Hall TRUSTEES ANNUAL REPORT The TrUee$ present their report with the unaudrted finanaal statements of the tharity for the year ended 31 March 2022. REFERENCE AND ADMINISTRATIVE DEfAILS Charlty No. 301317 Trustees The followin8 Trustees seThed durin8 the year. P. Wlllbs S. Wilson Accountsnts Shirley Smith & Co Ltd 11 Chandlers Way South Woodham Ferrers Chelmsford Essex CM3 5TB St•t•ment oftrusEees' rWJponbllltIes In Tel*lon to the flnaMl•l Swements The charfty trustees are responsible for preparin8 a trustees. annual report and flnanclal statements In accordance with applicable law and Unlted Kingdom Accountlng Stsndards Iunlted Klngdom Generalty Accepted Accountln8 Practlcel. The Trustees arè responslble for keepin8 proper accountlng records that d15dose wh reasonable accura¢y at any time the financial posltlon of the charlty and to enable thern to ensure that the financlal statements comply with the Charlties Act 2011, the appllcable Charlties (Accounts and Reports) Regulatiorfs, and the provislons of the Trust deed. The Trustees are also responsible for safe8uardin8 the assets of the charlty and hence taking reasonable step5 for the preventlon and detection of fraud and other Irregularities. Sl8ned on behalf of the charlty's trustees S. Wilson Trustee 17 May 2022 Page 2
Leighs Willage Hall INDEPENDENT EXAMINERS REPORT Independent Examlner's Report to the trustee5 of Le*hs H•ll I feport on the accounts of Lelghs Willage Hall forthe year ended 31 March 2022 which comprise the Statement of Flnancial Activlties. the Balan Sheet. the Statement of Cash Flows and the lated notes. Respectlve respon5ibilltles of trustees and examlner The charity's trustees are responsible forthe preparation of the accounts. The trustees consider that an audlt Is not required for this year under the Chartties Art 2011, s.144I21 (the 2011 Act) and that an independent examination is needed. Havlng satisfied myself that the charlty is not subject to audlt under charlty law and Is eligible for Independent examination, It Is my responsibilty to: examine the accounts under s.145 of the 2011 Act: to follow procedures laid down in the 8eneral Directions 8lven by the Charity Comm15sion under .14515llbl of the 2011 Act: and to state whether particular matters have come to my attentlon. Basls of Independent examlner's report My examlnation was carried out In accordance with the genernl directions given by the Charlty Comm15510n. An examlnatlon Includes a revlew of the accountln8 records kept by the charlty and a compartson of the accounts presented with those records. It also includes consideration of any unusual Items or dls¢105ures In the accounts, and seeklng explanatlons from you as trustee5 concernlng any such matters. The procedures do not provide all the evidence that woukl be required In an audit, and consequently no opinion is given as to whether the accounts present a "true and fairt vlew arKI the report Is Ilmlted to those matters set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention.. 111 which glve5 me reasonable cause to believe that in any material respect the requirements.. to keep actounling records in attordance wrth s.130 of the 2011.. and to prepare accounts whkh accord wlth the accounting record5 and comply wlth the accountln8 requlrements of the 2011 Art. have not been met: or 121 to whlch, in my oplnlon. attentlon should be drawn In order to enable a proper understandln8 of the accounts to be reached. Trevor Smith Institute of Financial Accountants Shirley Smith & Co Ltd Accountants and Tax Advisers 11 Chandler5 Way South Woodham Ferrer5 Chelmsford Essex Page 3
Leighs Vllla8e Hall INDEPENDENT EXAMINERS REPORT CM3 5TB 17 May 2022 Page 4
Lel8hs Village Hall STATEMENT OF FINANCIAL ACTivmES for the year ended 31 March 2022 funds Totsl fvnds Totsl funds 2022 2022 2021 Notes Intome and endowmer Donations and le8acies Other 3rJJ 49,599 300 200 31,578 49,599 Totsl 49,899 49,899 31,778 Expendlture on: Other 35.365 35,365 16,226 Totsl 35.365 35,365. 16,226 Net galns on Investments Net iOrne Net Incom• bef¢rn other 8•ln5lllosses} 14.534 14,534. 15,552 14,534 14,534 15,552 Other 8alns and losses: Net m¢MfflÉnt In fvnds 14.534 14,534 15,552 R¢¢on¢ll110n ol lunds: Total funds brouBht forward 82,720 82,720 67,169 Totsl funds£arrled forward 97,254 97,254 82,721 Page 5
Lei8hs Willage Hall BALA14CE SHEET at 31 March 2022 Charlty No. 301317 2022 2021 Flxed assets Tangible assets 764,862 764,862 764.862 764,862 Currenl assets Debtors Cash at bank and in hand 3.862 95.154 99,016 14801 98,536 863,398 83,743 83,743 15841 83,159 848,021 Credltors: Amount fallln8 due within one year Nèt current assets Total ossets less curr•nt Ilabllltlej Provlslons for Ilabllltles io 113,SLK)I I12,1) Net assets excludlng pen51on asset or Ilablllty 849,898 836,021 Total nel assets 849,898 836,021 Tho fvnd$ ofth• dwrlty Restrfcted funth Unrestrlrted lunds General funds li li 96,598 82,721 96,598 82,721 R•serves Vlllage Hall Prolect- cost capltallsed li 753,3CiI 753,3LN) 753,300 753,300 Totsl funds 849.898 836,021 Approved by the trustees on 17 May 2022 And signed on thelr behaff by: P. Wlllls Trustee 17 May 2022 Pa8e 6
Lelghs Willage Hall STATEMENT OF CASH FLOWS for the year ended 31 Marth 2022 2022 2021 C•sh flows from operating arti¥itle5 Net Income per Ststement of Finanaal Actfvltles 14.534 15.552 Adjustments for: Movement In provisions Dlvidends, Interest and rents from investments Ilncreasel/Decrease In trade and other receivables Decrease in trade and other payables 1.5(Kl 149,5991 13,8621 11041 131,5781 2,424 16401 Net cash us•d in opw•tlng artl¥ltles 137,5311 114,2421 Cash flows from In¥estlng artlvltles Dividends, Interest and rents from Investments 49.599 31,578 Net tash from Investln8 actlvltles 49.599 31,578 Net cash from fin•n¢lns •¢il¥itl•s N•t Incre•s* In cash and cash equl¥alents 12.L 17.336 Cash and ¢a5h equlY4lents at the beolnnlni of the y•ar 83,743 66,407 Cash and cash egulvalents It the end ofthe year 95.811 83,743 Components of cash and cash equlvalents Cash and bank balances 95.154 83.743 95,154 83,743 Page 7
Leighs Vllla8e Hall NOTE5 TO THE ACCOUNTS for the year ended 31 March 2022 I keaunting policies Basls of weparatlon The flnancial statements have been prepared in accordance with Accountln8 and RÈportin8 by Charities., ststement of Recommended Practice applicable to charitie5 preparin8 their accounts in accordance with the Financial Reporting Standard appllcable in the UK and Republlc ff Ireland IFRS 1021- Charities SORP IFRS 1021 leffectlve l January 20151- the Financial Reportlng Standard applicable in the UK and Republi of Ireland IFRS 1021 and the Charities Art 2011. Chan8• In basis of accountlns or to pre¥lous •¢t¢)unts There has been no change to the accounting policies Ivaluatlon rules and method of accounting) slnce last year and no changes have been made to accounts for previou5 years. Fund accountln8 Unrestrfcted funds These are available for use at the discrethon of the trustees in furtherance of the general objects of the charrty. These are unfestricted funds earniarked by the trustees for part4cular purpose5. These are unrestricted fund5 which include a revaluation Serve representlng the restatement of investment assets at their market values. These are avallable for use subject to reslrlctions Imposed by the donor or through terms of an appeal. Designated funds Revaluation fund5 Restricted funds Income Reco8nitlon of Income Income Is Included in the Statement of Financlal Artlvltles ISOFAI when the charlty becomes entitled to. and vlrtualty certain to receNe, the income and the amount of the Income can be measured with sufficient rellabllity. Income wlth related Where Income has reted expendItU the Income and related expendlture Is expendlture reported Eross In the SOFA. Donètions and legacles Voluntary Income recefved by way of 8fdnt5, donatlons and gffts Is Included In the the SOFA when receivable and onty when the Charty has unconditional entltlemerf to the Income. Tax reclalms on Income from tax reclaims is included in the SOFA at the same tlme as the donations and 8rfi$ glftldonatlon to which it Telates. Donated services These are On included in income {with èn equivalent arnount in expendlturel and facilities where the benefft to the Chartty is reasonably quantifiable, measurable and materlal. Volunteer help The value of any volunteer help received is not included in the accounts. Investment Income Thls Is included in the accounts when receNable. Gainslllossesl on This includes any gain or loss resulting from revaluin8 investments to market value revaluation of fixed at the end of the year. asset5 Gain5lllosse51 on investment a55etS This includes any gain or sS on the sale of investments. Page 8
Lel8hs Ifillage Hall NOTES TO THE ACCOUNTS Expendlture Recognition of expenditure Expenditure is recognised on an accrna15 basis. Expenditure includes any VAT which cannot be fully recovered, and is rewrted as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attrartin8 Voluntary income, fundralsln8 raising funds tradlng costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the dellvery of its artivttles and charitable activities services in the furtherance of its objects, Including the making of grants and 80vernance costs. All grant expenditure ts accounted for on an actual paid basis plus an actrual for grants that have been approved by the trustee5 at the end of the year but not yet pald. These include those costs associated with meetlng the constltutlonal and statutory requirements of the Charity, Includlng any auditlindependent examination fees, costs Ilnked io the strateglc management of the Charity, tO8ether wlth a share of other administration costs. Other eXpendttU These are support Costs not alkKed to a particular actlvlty. Grants payable Governance costs Taxjtlon The charity is exempt from tax on Its charltable arti¥it5. Frnéhold Investment pn>pebty Investment propertles are revalued annual and any surplus or deficit Is dealt with through the Statement of Financial Adivities. No depreciation is provided in SpeCt of Investment propertles. Intanilble fixed assets and •mortlsatlon Intan8ible flxed assets Ilncludln8 purchased 8oodwlll, patents and trademarks) are carrled at cost less accumulated amortlsatlon and impalrment10sses. Slocks Stock is Included at the lower of cost or net alLable value. Donated Items of stock are recognised at falr value whlch is the amount the charlty would have been wllling to pay for the Items on the open market. Trade and other debtors Trade and other debtors are reco8nised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepald net of any trade discounts due. Cash and cash equfvalents Cash and cash equwants comprlse cash at bank and on hand. demand deposits wlth bank5 and oiher short-term hlghty Ilquld Investments wlth orlglnal maturttles of three months or less and bank overdrafts. In the statement of financial position. bank overdrdfts are shown within borrowings or current Ilabilltles. In the Statement of Cash Flow5. cash and cash equNalents are shown net of bank overdrafts that are repayable on demand and fomi an inte8ral part of the company's cash manasement. Page 9
Lei8Pts Village Hall NOTES TO THE ACCOUtirs Trade and other creditors Short term creditor5 are measured at the transaction price. Other credttors and provisions are recognised where the charlty has a present obligation resultin8 from a past event that will probably resu In the transfer of funds to a third party an(1 the amount due to settle the obligation can be measured or estimatèd reliably. Creditors and provisions are nornially ree08n1s at their settlement amount after allowin8 for any trade dlstount5 due. Research and devel¢)pment Expenditure on research and development is written off in the year in which it is Incuffed., Forelgn currendes Monetary assets and Ilabllitles denominated In currencles Other than the functional currency of the charlty are translated at the rates of exchange prevailin8 at the end of the reportlng period. Transactlons In currencks Other than the funrtional ojrrency of the tharity are recorded at the rate of exchange on the date that the transaction occurred. All exchan8e differences are are tsken into account in arrMn8 at net Incomelexpendlture. Leased •uels Where the charity enlers into a lease which entails takin8 substantially all the r1$ and rewards of ownership of an asset, the lease Is treated a5 a finance lease. Leases whlch do not transfer substantlally all the risks and réward5 of ownershlp to charity are dassrfied as oper•tln8 leases. Assets held under finance leases are Inla1 recognlsed as assets of the charity at thelr fair value at the Inceptlon of the lease or, If lower, at the present value of the minlmum lease payments. The correspondlng Ilabllity 10 the lessor is Included In the balance sheet date as a finance lease obllgatlon. Lease payments are apportioned between finance expenses and reductK*n of the lease obligation so as to achleve a constant rate of Interest on the remalnlng balance of the liability- Finance expenses are reco8nlsed Immediately, unless they are directty attributable to qualifying assets, In whlch case they are capitallsed In accordance with the charity's policy on borrowln8 costs. Assets held under finance lease5 are depreciated in the same way as owned assets. Operatlng lease payments are recognw as an expense on a strai8ht-Ilne basls over the lease term. In the event that lease Incentfves are received to enter into operatlng leases, such Incentlvis are recognised as a liablllty. The aggregate beneftt of incentives is retognised as a duttiOn of rental expense on a stral8ht-Ilne basls. Penslon costs The charity operates a defined contrlbution plan for its employees. A defined contribution plan is penslon plan under which the charity pays fixed contribution5 into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognlsed as expenses when they fall due. Amounts not paid are shown in attruals in the balance sheet. The assets of the plan a held separately from the charity in independently admiftisteod funds. Page 10
Leighs Vlllage Hall NOTES TO THE ACCOU1$ 2 Ststement of Fin*ncial Acti¥ities- prior year Unrestricted funds 2021 Tot•1 fund5 2021 2021 2021 Income and endowments from: Donations and legacles Other 2W 31.578 21XJ 31,578 Totsl 31,778 31,778 Expendlture on: Other 16.226 16,226 Totsl 16.226 16,226 N•t Income 15.552 15,552 Net Income before other alns1{105ses) Other lalns and lo$. Net m¢Mrnent In funds 15.552 15,552 15.552 15,552 R•condllallon ol lunds: Total funds brought forward Totsl fvnds carrfed lorw•id 67.169 67,169 82,721 82,721 3 Incom• from d¢Jn•tlons and le8acles Unrertrlct¢d Toyi 2022 Total 2021 Donatlon from Bin80 Club 30) 2(K) 30) 3C 21KI 4 Other Income Unrestrlcted Tot•1 2022 Total 2021 Hlre of hall Grant- Chelmsford aty Council 36,721 36,721 11,382 12,877 12.877 20,193 Bank Inte$t 49,599 49,599 3L578 Page 11
Leighs Willage Hall NOTES TO THE ACCOUNTS 5 Other expendltufe Unrestricted Total Totsl 2021 2022 General administrative costs 34,589 34,589 34,589 34,589 16,769 16,769 6 Stsff rnsts No employee recelved emoluments in excess of £fQ.OCM). 7 Tan8lble Ilxed •5sets Cost or r*¥aluatlon At l April 2021 At 31 March 2022 764,862 764,862 764,862 764,862 Net book Values At 31 March 2022 At 31 March 2021 8 D•btors 764,862 764.862 764,862 764,862 2021 Trade debtor5 3,862 3,862 9 Credltors: amounts fallln8 due within one year 2022 2021 Trade creditor5 Accruals and deferred Income 504 10 Provlsl¢)ns Onerous Total contracts At l Aprll 2021 Movement for the year At 31 March 2022 12.C 1,sc 13.500 12,0 1,5 13.5 Page 12
Lelghs Willage Hall NOTES TO THE ACCOUNrs 11 Movement in funds Inwmt resourth5 At31 Marth 2022 {indudin8 At i Aprm 2021 8ains/losses) exwmled transfe ReriC1ed funds: Unrestrlcted funds: General funds 82,720 49.899 136.0211 96,598 Revaluatlon Reserves: Revaluation fund 753,3rJ) 753,31)0 Total revolu0tn reserves 753,31)0 753,300 Total funds 836,020 49.899 136,0211 849,898 Purpose5 and restrirtions In relation to the funds: Revaluatlon reseNes Represent the amount by whkh Investments exceed thelr blstorlcal cost. 12 Analysls of net •ssets between funds Unrestrlrted fvnds Total Flxed a55ets Net cUrnt assets Credltors due In morè than one year and provisions 764,862 98,536 764,862 98,536 113,5(Y)I I13,)0) 849,898 849,898 Page 13
Lelghs Village Hall DETAILED STATEMENT OF FINANaAL AcnvmES fcr the year ended 31 March 2022 General Funds Totsl fund$ Total funds 2022 ZOZ2 2021 Income fram: Donatlons and legacles Donatlon from Bln80 Club 3(M) 3Cil 3C 200 200 Other Hlre of hall Grant - Chelmsford Clty Councll Bank interest 36,721 12,877 36,721. 12,877 11.382 20,193 49,599 49,599 31,578 Totsl Income 49,899 49,899 31,778 Expendlture on: General admlnlstrative costs, includSng depreclatlon and amortlsatlon Bad debts Rates and water rates Heat,118ht and telephone Insurance Caretaker and cleaner Repalrs and malntenance 1.083 1.083 3.972 997 5,976 997 5,976 6,992 14.743 6,992 14,743 4.264 4.614 Provlsion for boller replacement Supplies RCC affiliation fees and PRS licences Printin& statutory secrelarfs expenses etc Communlty projects Webstte Subscriptions Independent examiner 1.5(M) 1,697 1.697 I,ioi 695 695 382 449 449 270 140 140 120 120 456 456 35,365 35,365 35,365 35,365 16,226 16,226 Totsl of expendlture Total expendlture Net galns on Investments 35,365 35,365 16,226 Net Income 14.534 14,534 15,552 Net Income before other 831n{lo$Se$) 14,534 14,534 15,552 Page 14
Lelghs Vlllage Hall DETAILED STATEMENT OF FINANCIAL AcnvtnE5 Other Galns Net movement In funds 14,534 14,534 15.552 Page 15
Will Charity No. 301317 Chalman's Report to the Annual General meeti for 2021-2022 year Rwr Berkv PhIplIS p•twi -Trn•suwr L sM4ryfOrApril 2021 to Marth 2022 A5we emeryed from the shacklesof thecfjwd 19 epbjeffi SIryY to IKrea5e the numb•rof l>)ok4rws the hall was •blo to accepi durlni the latter part of ovrfinantial year1 income from ri$ in¢¥eased to 3 level thatwas simllarto pre covld tlmes. Wewereolsofortunate to beneffifromlurther8rantd toenal)le usio off5et9Jmeof the costs•$5ted wlth maklTh4 the hall Covld We Also rttefved o grant that enbbled us to pyrdwse • Mlele aK purlfier cablrfwhlth In constsnt Use slnce the bInnIng of 2022. The Introduetltsnolthe nwonline 11 book1 sy5tern.lhatTrt Iv4e Ir$Au$t 2021, ha5 seen o 8rnduol Incre•se in people u51n8 the system and a cons•4u¥nt In tlmetonsumiNtdephon• twkirq% thtss Maki the proce55 more stre•mllned and fltforth• 2111 century. Thecaretakerand Clearprnded excdlent suppJrL albett%wth rèjuced •&10 help maintainthe hall durSrt8the lockdown phases and I would Ile to thank t>xh Vlcky and Cwle forth•lr tmthbubcn In helpln8to run the h•ll th15 m05t difficult tlme. Unfortunate. both tendered thelr re518nèibns durtni Oetemb¢r 2021, •nd then had the task of trylngto fill those pOtIOnS. Thls took sornetlrne Particul•th lft reprIn0the cwetser On whlch thanklumy ned to do In March thls y¢•r. 11 Is Imwrtnt to rewlse the COntrIbleMS madÈ our¥olurrte•r cMinee members and firstty I woukl Ilke to put on record my th•nks ¢ Ann• carrled wt th rd• of bo¢kkn8 S•ty•t•ry lor m•ny and who h•$ re¢ertl¥ st•pped down from th•t po$itlon. Also, rny he•rtfeh th•nks to Pat WHIS In her ¥ltsl role as tmsurer. wthom not be abl• to fvnthon •$ • ¢¢mmunlty vllage hall. I krw sper#Js • WlTrcant amount of rne raIrI In¥ok•k p•ylr4 suppller5and erwrln8 aur fln•nc•$ •r• x¢ur•t•lv recorded. And ftnalty, to all cr ¢(mIllet members who tre frettyofthelr tlmeto makethe h•ll oper•te •nd efficntty. •r•ll. hlr• Income lor the perk)d VAS £1472L vAth bY•nt •ld ol £IU77 from l1m$ford Oty Courtil us • tot•1 Incorne of £49,899 for th•w•rto M•rch 2022. Expendre for the year was £35365. Hall rnalrrtenar costs acmumed for ll4743. st•ff costs wre £6.992 and Ener4y char8es am¢x4nted to £5J76. PrlIS1Ont w4s£lJ(Kl. Detalls of spedtk slgraficant expendirure for rApI 21 to Mar22 are as folows.. Fuel for biomass boder- £1079 Electriclty.£3345 Staff Costs. £6.992 Cleanln& Hy&ene &Caretskir COn5umabEL697 BOIr Ser¥ldn8 . BI4$3 ler & •s*dated contro15 aTrJ Includes erneriency 24hr Flre arrn Sysiem- £765- MaIntenare ofhre alarm and emergency li8ht1. Dlshwasher- £l266- Replacement of existlng npalra4eJhwè5her. Hall BuiWln8& Puwlc Uability In5urnrKe- £lJ4) Future Plans The most slgnfflcant £hallen8e lati the hall for 202V2023 be the cott of enertr. There afi urgent need to look at how we can reduce our energy useage. whlltt InvÈstl8atlnithe potential for neratIng ourown ÈlÈttrltltythrOh a solar pv system. Stuart Wllson June 2022