DORSET COUNTY FEDERATION OF YOUNG FARMERS, CLUBS REPORT AND ACCOUNTS FOR THEYEAR ENDED 31 AUGUST 2024 Charfly no.. 301209
DORSET COUNTY FEDERATION OF YOUNG FARMERS, CLUBS CONTENTS PByg Legal and admini4tratlve Informatlon Report of the Management Committ8e Independ8nt Examlnsrs R&port Slalementof F1ThclaI Aolvltles Balon¢e Sheet No¢es to the Accounts 9.11
DORSET COUNTYFEDERATION OFYOUNG FARMERS, CLUBS LEGAL AND ADMINISTRATIVE INFORMATION Referen¢e and administrative information Charity n8m8 Dor8et County F8daralion of Young Farmers Clubs Charfty number 301 209 R8gistÉrad office YFC Office Slinslord Buslness Centre Kingslon M8utW2rd DDrchestor DT2 8PY Prlnclpal ¢)ffi¢oro ond odvisors President Andy S08ro Deputy PTes5dent lan Sargent Luke Rake Jetwifgr Curtl8 Oavid Pomeroy Alan Morgan Llsa Cartwright Sonla Cade Vlce pre8idents County Chalrp•rson Amywonnaryjll Vlce County Chairmèn Katle CurtlB Junior vlc6 ch8lm)an 88thany Mitchell Treasur•r Joanna House Indepandant examlner Evans & C Certifled Accountants Manch88t8r House Slabridge DT10 2LL Honorary Sicl0r$ Mèssrs 8allens 42 Hlgh West Slre8t Dorch95t DT1 1HA Trustees Slev? Curtis Frank Greenway Arny Wonna¢ott Pags 1
DORSET COUNTY FEDERATION OFYOUNG FARMERS, CLUBS REPORT OF THE EXECUTIVE COMMirrEE FOR THE YEAR ENDED 31 AUGUST 2024 5tru¢ture, Governance and Management Thè Dorset Federation is an unincorporate(l asgoclatlon of the Young Farmers Clubs in Dorset formed In accordance with the Constitution and rules for County Federatitsns approved by the Council ol the National Federation. It is affiliated to the National Federation of Yc¢ung Farmers Clubs and 15 registered by the Charity Commission (number 301 2091 as è charity. Recrultment and appolntment ol executive committee Membèrs of thè executlve committee are elected and appointed annually in accordance wlth the Deed of Constitutlon nd meetin85 held at least three times a year. The Executive committee conslsts af elected, appointed and co-opted members. Organlsatlonal structure The Executlve Cornmlttee is responsible for carrylt)g out the objectives and management of the aflalrs of the Federatlon, subject to any dlrection glven to it by a General Meeting. Ch4rStable oblertlve5 The oblectlves of the Federatlon are.. To advance the education of young members of the publlc at large In a8rlculture, home crafts, country Ilfe and related subleas., and In the interests of the sound welfare of such members lo provide and prornote the provlslon ol lacllltles for recreatlon and other le15ure tirne occupatlons belng lacillties whlch will improve thelr condltlons of Ilfe and wlll asslst in the development of thelr splrltual and rnental capaclties. self-reliance and individual responsibility, so that they may 8row to full mbturlly as individuals and members of the community. Paoe 2
DORSET COUNTY FEDERATION OF YOUNG FARMERS, CLUBS REPORT OF THE EXECUTIVE COmMIFE FOR THE YEAR ENDED 31 AUGUST 2024 Re ort of the Count Chair er50n The 202312024 has been a fairly positive year for the county federation, with continued growth of our clubs, nd a full calendar of events to keep the membership busy acr055 the year at both club and county level. Our membership landed at 331 which was sllghtly down by 9 members with the biggest club Sherborne at an amazing 77 member5. We have seen 3 few club5 in particular gain members including Gillingham and Shaftesbury up to 58 members. Some clubs have become smaller. Once the Club AGMS had all been completed in September 2023, we welcomed the new officers of the clubs to the Officer Trainin8 Day at Kin8Ston Maurward College where we went through their rgles and responsibilities for the upcoming year. We then moved onto the Harvest Supper Season which saw S clubs hold thelr themed Harvest Supper evenings thanking everyone who had been involved with the club over the year. Themes including Mamma Miè IG & 51, 007 Isherbornel, Back to School (Marshwood Vale), Clarkson Farm (Beaminsterl and Lion KinB IPuddletownl. All these evenings where fantastically put on with ama21ng food, drlnks and entertainment put on by the clubs. At the beginning of December, we saw one of the bigger Dorset YFC competitions with the Drama Competitlon at Thoma5 Hardye Sch901 Theatre with 2 clubs competing to move onto the SWA round In March. Puddletown YFC presented their version of the Lion Klng, and Beamin5ter presented Diddly Squat, we also had a flller from Marshwood Vale YFC with Back to School and Gillingham and Shaftesbury YFC with their A86A Danclng. The evening also held the final part of the Senlor Member of the year with the on-stage interviews, with the results of Senlor Member of the Year, Junior Member of the year, Harvest Supper Re5uIt5 and the evening competition results. The new year commenced with the speaking competitions day with a vast array of competitions for our member5 to participate in, includlng Bralnstrust, Junlor Reading, Junior Publlc Speakin& Situations Vacant, Debating. The day was completely organised by Tracy, with plenty of competltors taking part it worked Ilke clockwork. It wa5 lovely Io see 50 many new junior member5 taking part and it was reassuring that we have some amazing speakers in Dorset YFC. February saw Sports day at Thomas Hardye with Mlxed Senior Volleyball, Mixed Junior Dyno Crlcket and some added extras of Senior Dodgeball and Junior Rounder5. This yearfs SoLJth West Area weekenrj was held In Newquay in Cornwall. We had many members take the journey to attend the weekend including some members who won the Dorset YFC round in speaking competStions to compete on behalf of Dorset YFC. We saw the junior Readlng Team from Marshwood Vale YFC take 2 place securing a place at the Nationèl YFC Comps Day. Joanna from Mar5hwood won the 16-22 SituatiOf15 Vacant Competition, with Bethany coming 3 in the 22.28 category. Marshwood Vale YFC also competed in the 8ralnstrust and Gillingham and Shaftesbury in the Debating. Everyone who took part should be very proud of themselves. Our rally day took a quick change of venues at last minute due to the bad weather we had, with the ground conditions being very saturated. The venue we moved to became a brilliant venue to h05t with plenty of hard standing and shed space. Thank you to the Martin Family at Deveral Farm for supplying a venue at such short notice. It was a j3m-packed day full of various competitions including handicraft5, cookery, trartor drivin& Tug of War, Obstacle Course to name a few. It was a well-attended day with plenty of the membership in attendance and all sharing the certificates and trophie5. Page 3
DORSETCOUNTY FEDERATION OFYOUNG FARMERS, CLUBS REPORT OF THE EXECUTIVE COMMIThEE FOR THE YEAR ENDED 31 AUGUST 2024 In June the SWA Competitions Day was hosted by Wiltshire YFC at Lackham College. We had many clubs competin8 on behalf of Dorset YFC. Puddletown YFC took their 'Australian themed Cube Exhibit,, we had 9 Stock judgers take part in the Stock Judging, Henrietta took part in the Auctioneering, Gillingham and Shaftesbury competed in the Mens and Ladies TOW with Beaminster YFC competlng In the lunlor Settion of Tug of War. Well done to Henrietta who won the SWA Round securing a place in the National Final. In August we took 15 members from Dorset YFC up to Shropshire for the Junior South West Area Activities Weekend/Camp. It wa5 a jam-packed weekend with activities including Giant Stsnd up Paddleboardin Rifles, Climbin& High Ropes, Lazer Tag ending wlth a massive water fight. This wa5 a good weekend with members meeting new people across the South West with new friendships being formed. We also had Amy Icounty Chairl and Peter from Puddletown attendance as leaders for the weekend which they enjoyed their weekend although they were tired. Amon8St the above date we had the continuation of our normal annual competltion5 including clay5hoot, bowlin& skittles, mock auction, calf and sheep show to name a few. Durln8 the year we have continued with our fundraising efforts to support the County Federatlon dlsring the year. Events held saw an Auctlon of Promises in October, Dorset YFC County Ball held at Weymouth Pavilion, Race Night, Family Fun Day with also a hu8e effort r)f the Raffle at the Drama competition which was raised for the Dorset County Hospital Chalrty for the Breast Cancer Cllnlc after Tracy's dia8n0si5 and treatment thev hove Supplied whlch we donated £600 to the charity with a hamper presented to the Nurses worth £40. A cheque presentatlon took plate at the hospltal end of July with a few nur5e5, doctors etc in attendance. A big thank you to everyone wh0 supported these events. Flnally, I would like to say a huge thank you to everyone who has helped the County Federation thls year. This including Judges, Stewards, Parent5 and members who have helped to make both clubs and county a suc¢e55 Wlthout your help the county wouldn't be where it is now. The biggest Thank you 8oes to the County Or8an15er Tracy Hounsome, who completes huge amount of work to keep the federation 80in8, from handing queries to runnlng our tompetitSon5, we really would be lost wlthout her with all the time and effort She puts into the federation especially alongslde her Diagnosis. Also another thanks goes to Andy Seare for being a very supportive President and always belng there to help at events or always standin8 by our declslons. Page 4
DORSETCOUNTY FEDERATION OF YOUNG FARMERS. CLUBS REPORT OF THE EXECUTIVE CQMMITTEE FOR THE YEAR ENDED 31 AUGUST 2024 Financial review Total Incoming resourc lortkts period ar8 £58,82212023'. £44,184). Total outgoing r8sourc6s lorthe period were £60.050 12023.. £52,360) Outgdng resources exceeded incoming resources prcNYucing • loss of £3,22812023. £8,176 lossl R8s•Ms pollcy Reserves are held in cash depD81ts, In all bank accounts totallBd £27.677 at 31st Augu$l 2024. Unreslric¢ed funds account for the reseNes In Ihelr enllrety and ar9 avallab18 for Ihe general use of the Charity. Statement of Committ88s rèsponslbllitles Charity law rèqulres the Executive Commille8 to prepar$ flnanelal st8t8m8nts lor each financi81 yéar whlch show a true 8nd lalr vlow of the state ol affairs Ljf the Charity and Ils finartial aclivilles for Ih8t Period. In praparing those finarKial staiernents tho Execullve Cornmillse rèquir8d lo.. 881ecl sultable accountin9 pollcias then apply them con$i$lenlly,' make judgmènts and estlmates that are re880nable and prud8nt.. slate wh8th8r appllcable accDunting standards and slalements ol r8MMended practice have b98n followad, subject to any dopartures dlsclosed end explained in tha financial slatèmenls., and prep8r8 the accounls on the golng concern basis unlo$$ 11 Is 5napproprlalo lo pre8urne that th6 charllable company wlll continue on that basls. Th8 Execullve Commlttèè Is raspDnslbl8 for ko8plng proper accounting records whlch d18cIo89 wilh re3wnat4è occuracy al any tlrne the flnancial poslllon ol the charllable company and lo enable It to ensure that the a¢counis comply with the Charitios Act 1993. They 8ra also responslble for 3afeguordlrvJ Ihe asséts ol the charlty and henee for laklng reasonable slep5 foi the prav8nlion 8nd detection of fraud and oth$r Irrogularllies. Indgp•ndent ?xamlnor The Exècutlve Commlttee Intend8 10 g$k Ihè 8xistlng Ind•p8ndont examlner to undertake the Independtnl 8X8rrlnatlon In the following year. Signed on beh8W of thè Ex8cutlva commilteg on . .Q.*,.[.1.1.1......... 2024 Arny on acott Icharpergonl Page 5
DORSET COUNTY FEDERATION OFYOUNG FARMERS, CLUBS INDEPENDENT MINER's REPORT TO THE MEMBERS OF DORSET COUNTY FEDERATION OF YOUNG FARMERS, CLUBS Rerx)rt on the aceounts of the Federa0 for the year end 31 August 2U24, which 8re set out on pages 7 10 11. P8ge 8
DORSET COUNTY FEDERATION OF YOUNG FARMERS. CLUBS 45..4 J¥W.) PROFIT AND LOSS {INCOME & EXPENDITURE) ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 Incimne Donations- wlth Ald 6,123 1,614 Grants- From NFU- DCC- YFC 1,500 3,OOQ Mernbers payfflents for swkÈè & Na011 Èvents 5,433 9,600 Spongorshlp L.067 Fund Generotyon- 5cclal Events 4,977 1,682 Fund GÈnÈration (Xhor Fund Raising 11,771 885 CharItoe ktlvlUes- CompetytioTrs 8,392 7.674 Investment IOrne 403 227 ¢rUOn$ from Clubs 17,036 18,402 Furtds Introduced from Ho and wimborne 56,822 44,184 Outgolngi Chèrft4ble ExpofiOItW¢- N4lt4Thal subs. 11,455 10,417 Cost of ACtt¥lties- Malnty National & SWArea events 17,85Z 22,205 Dlr•ct expomea Ctt¥51able ExpeDe4ture- Sports Cosl Ott, 1,959 Cost ¢1 Funo GeMr)Ii¢n- So¢ièl- Hall Hlre etr. 6,690 1,509 Cestof Fund Generaln. Cornpet*1005- Other ¢0515 11,079 S,80? Groii Profltl{Los%l: 26,891 16,172 0¥•ead9 Support Costs- Travelllnl Exptnsts 21Z Suppart Cc#S- Prtnuno and Statimery 1,193 808 Supwt Costs- Telephone Ind Computer ch)rg1$ 3,408 3,3Q9 SuppNt Costs. Equipment 192 SLyportCosts- General Expenses Manaoefflent & MIll- Bank ChargE5 and Interest 50 177 172 164 Mana9ement & Admin- Gross Wages 23,407 16,735 Manègement &Admln Professlonol Fee5 I,zoo 590 Mènagement &Adrn- Depreclalknn 477 317 30,119 24,348 Net ProfrtllLo55): P8g8 7
DORSET COUNTY FEDERATION OFYOUNG FARMERS. CLUBS BALANCE SHEET AS AT 31 AUGUST 2024 Notes 2024 Flxed Assets offi Equipment 2,702 1,798 2,702 1,798 Current Assets Debtors 1,481 204 Deposlts Current Llabllltles Creditors: Short Term 134 154 Current Assets less Current Llablllties,. 29,024 32,705 Total Assets less Current Llabllltles: CJpltal & Reserves Unrestricted Fund5 34,954 42,679 P & L Account The financlal Statements on pages 7 to 11 werè approwd by the trustees on ............. Amy actsti Ichalrporsonl P8ge 8
DORSETCOUNTYFEDERATION OF YOUNG FARMERS. CLUBS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 CoUnn9 pollclès The wlncip81 accounting policios are summarlsed beknw. The accounliftg polleSes have been aled consi8tently Ihroughout the period arKJ In the precedlng year. la) Basts of accountlng Thè financibl statsments Ive been prepared underthtr hisitKl¢al cost nVentIOn and are in accordan¢• the Statement of Recommend Pra¢lic8'. Accouniirwj and Reportlng by Charltles Issued in M8rch 2005 and comply with the Charities (Accounts end R¢wrtsl Regulatlons 2005 Issued under th9 Charities Act 1993. Ibl Fund 8c¢ountlnp Unr8Stdct8d furKls ara avdlable for use at the discretion oflhe trustees In furtheranc8 of th8 98w81 obl£cllves of the charfty. Re$lrf¢led funrjs are only available for use for the purpo$$ of whlch th8 monles were re1ved. Icl Incomlng rosource8 All Incomlng resources 8re IncI¢d In ihè slatant of financlal acilvltleB when the ¢harily Is enlllled to th8 Income and the armunt oan be quentified wllh r&8sonable aceuracy. The foljowlng spgcific p(Jlclgs ar6 applled to particular ¢8iégorl8s of income.. Voluntary Income Is recelvod by way of donations ancj gifts and Is Included irt full In the Fin8nci4 Slal8ments whgn recelvable. The value of $èNicès proded by Vdun1TS has not been irKluded in these accounts, Investment incornels Inclu¢gd wh&n fecelvable. Incomlng resour¢eg from chariiable tredlro actlwlles are acwunlgd for when eamed, The Club is not r8gister8d lor VAT. Idl RoUrteS txpèndod AII 8XP8ndtture is accounted foron the accruals b881$. Costs ol generaUng fuNJs comprlse the c0518 a8sod8l¢d with attracting vduntary Income. Charitable 8xp8lIura comprises those costs In¢urrod bylhe charlty In the delivery of its activili&s and servlce5 for ils b8neficiari£s. 11 Includes both c08tS that can b• allocated dlrectly to such a¢iiwlie8 and those of an indirect n8lur$ necessary lo support them. Govemance costs includa those costs a5soclated wlth m@eting the cons11tutional and statulory requSrements of the ch8rity 8nd include the audit lees and costs linked to the strategic managemenl of (he charity lel Tartglbk tlxed assets Tangible ffix assets ale stated at cost less accurnulaiéd depcIatIOn. Depreciation of fix8d assets is provlded at thè following annual rates In oréer to wrlle off Ihe cosl of each Msset over ils eslimaled ijseful lrfe= Fixtures, fbttSngs and equiprnent 15% p.a. redwlng ba18nc8 b8515 Page g
DORSET COUNTY FEDERATION OF YOUNG FARMERS'CLUBS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 lfj Stocks Stocks ar8 5t8ted at the lowerof eost and net rlISable value. 2 Net resoureès èxp¢ndedllneomlng rosources for the ygar Thls Is stated After charging.. 2024 2023 Depieclallon 477 317 3 Stsff coJt• and numbers Staff costs were as follow$'. 2024 2023 SaLgries and wages 18.729 18,735 No omployee recelved emolumanls of rtre than £60.000 Thè average number of empkJy88s durlng the year, calcul81gd vn the basls of full tlme equlv818nls. was as follows.. 2024 2023 Staff 0.72 0.72 4 Tru•ts• rgmuneratlon and related party tran8acdon# No rnernber6 of the exgcutiV8 CDrnrnlllee recelved any remunerallon durlro thg yaar. No trustee or olhtrr person related to the charlty hod any personal intèr85t in any contract or transactltsn entered nto by the charily during the year or preceding year, Page 10
DORSET COUNTY FEDERATION OF YOUNG FARMERS, CLUBS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 5 Tangible fixe(l a$$ets Fixture5. Flttln95 & equlpment Cost At 1 September 2023 Additions 18,761 1,381 AI 31 AUGUST 2024 20.142 D•pr•clatlon At 1 Septernbèr 2023 Charge for perlod At 31 AUGUST 2024 16,963 477 17,440 Not Book Value At 31 AUGUST 2023 1,798 AI 31 AUGUST 2024 2.702 2024 2023 Accruals and d$fÉired Income 134 154 Page11