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2024-04-30-accounts

Trustees' Annual Report for the period

Period start date Period end date

From 01 May 2023 To 30 April 2024

Section A Reference and administration details

Charity name The Morden Recreation Ground and Village Hall

Other names charity is known by Morden Village Hall

Registered charity number (if any) 301154

Charity's principal address Morden Village Hall Morden WAREHAM, Dorset

Postcode BH20 7DL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Rob Brenton Chairman Representingthe Public
Claire Beveridge Vice Chair Representingthe Public
Mary Mathers Treasurer Representingthe Public
Muriel Neumann Secretary From 12/07/2023 Appointed
Lynne Amey Lytchett Girl Guiding
Elizabeth Moorey Short Mat Bowls
Maxine Clews Representing the Public
Kathryn Rowat Morden Minis
AndyJohns To 12/07/2023 Greywood Football

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year
Morden Parish Council Custodian Trustee

MRGVH Trustees Annual Report 2023-2024.docx

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Auditors
Accountants &
Independent Examiners		 Lynne Bramwell 67A Kings Road West, Swanage, Dorset BH19 1HH
Bankers Lloyds TSB 3 South Street, WAREHAM, Dorset BH20
CAF Bank 5 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19
4TA
Cambridge &
Counties Bank		 Charnwood Court, 5B New Walk
Leicester LE1 6TE

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Governed by a scheme made by the Secretary of State for Education & Type of governing document Science under Section 18 of the Charities Act 1960. The governing (eg. trust deed, constitution) document is dated 15 May 1970. Trust

Type of governing document

How the charity is constituted

Local organisations are entitled to nominate 1 or 2 Trustees. 6 Trustees Trustee selection methods are elected by the general public at the AGM. 2 Trustees may be co(eg. appointed by, elected by) opted by the other Trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The charity is affiliated to the Dorset Village Halls Association.

Review of major risks: The most significant potential risks are in the operation of the building. These are reduced as far as possible by adhering to Health and Safety and Fire regulations and observing statutory inspection requirements. Financially the buildings are covered by insurance. Other risks include food safety and child safety. The charity has a published policy on Child Protection which all trustees and hirers are made aware of. The kitchen is inspected by the Local Authority. The playground is inspected annually by RoSPA.

MRGVH Trustees Annual Report 2023-2024.docx

2

Section C Objectives and activities

The provision and maintenance of a Recreation Ground and facilities thereto and a Village Hall, for the use of the inhabitants of the Parish of Summary of the objects of the Morden and the neighbourhood thereof without distinction of sex, or of charity set out in its political, religious or other opinions, with the object of improving the governing document conditions of life for the said inhabitants.

Summary of the main Maintaining the Recreation Ground as an open space for general activities undertaken for the recreation with facilities of a Playground for small children and football public benefit in relation to fields for the use of local teams. these objects (include within Maintaining a Village Hall suitable for village events, clubs, educational this section the statutory activities, sports and private hire. declaration that trustees have Organising village events, social, educational and recreational activities had regard to the guidance Fundraising as necessary to maintain and improve the facilities offered. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include The charity does not make grants to other organisation or individuals. further statements, where The charity has no significant liquid assets. Cash not required for relevant, about: immediate use is saved in an interest bearing account.

The contribution of volunteers is absolutely vital to the maintenance of the hall and grounds and the continuing success of the community activities and events organised. See below for details.

MRGVH Trustees Annual Report 2023-2024.docx

3

Section D Achievements and performance

Chairman’s report Summary of the main Another year another report, my tenth! achievements of the charity during I start as usual by giving many thanks to all Committee members for their continued the year support and hard work over the past year, particularly Mary Mathers, who continues to do several jobs that keeps the hall running smoothly.

Since my last report a number of changes and projects have taken place, firstly after many years we decided that 2023 would be the last time we would run car boot sales, a lack of sellers and helper fatigue being the major reason.

Autumn 2023 saw the completion of our major play equipment project, the Recreation area now has a zip wire, bouldering wall and rope walking pieces. The solar panels for the Hall roof will become a reality later this year, thanks in part, to a grant from Dorset County Council and yet again the hard work of MM chasing the planning department for advice and guidance.

We continue to hold a variety of social events throughout the year which are generally well supported and help to raise money for the hall and local charities that also benefit. As ever, the work never stops and the need for more volunteers does not go away.

MRGVH Trustees Annual Report 2023-2024.docx

4

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity aims to hold cash reserves of a minimum of 1 year’s operating costs to cover any major unexpected building repairs and loss of income.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

In a normal year. the charity’s three principle sources of funds are

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Rob Brenton Mary Mathers Position (eg Secretary, Chairman Treasurer Chair, etc)

Date 8 January 2025

MRGVH Trustees Annual Report 2023-2024.docx

5

Morden Recreation Ground & Village Hall

No: 301154

Receipts and payments accounts CC16a For the period 01/05/2023 30/04/2024 To from

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
11
5,025
28,696
1,088
333
-
3,003
5,399
43,555
-
-
-
43,555
2,458
19,681
14,364
2,513
746
3
8,819
48,583
-
-
-
48,583
- 5,028
-
141,107
136,079		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
11
5,025
28,696
1,088
333
-
3,003
5,399
43,555
-
-
-
43,555
2,458
19,681
14,364
2,513
746
3
8,819
-
-
48,583
-
-
-
48,583

- 5,028
-
141,107
136,079		 Last year
to the nearest £
Grants & Donations 11 10,000
Functions & Fund Raising 5,025 7,963
Hall Hire External 28,696 14,208
Hall Hiregroups 1,088 1,547
Hall & Grounds Hire Sports 333 590
Other - 56
Interest on deposits 3,003 619
Items refunded 5,399 4,763
Sub total(Gross income for
AR)		 43,555 51,184
A2 Asset and investment sales,
(see table).
None -
- -
Sub total - -
Total receipts
A3 Payments
51,184

Function expenses		 2,458 4,444
Hall Maintenance 19,681 7,601
Insurance & Utilities 14,364 8,433
Cleaning& Supplies 2,513 3,677
Professional fees & Licences 746 729
Other 3 176
Refunds 8,819 6,271
-
-
**Sub total ** 48,583 31,330
A4 Asset and investment
purchases (see table)
,
None		 -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
31,330
- 5,028 - -
- 5,028		 19,854
- - - - -
121,253
141,107 - - 141,107
136,079 - - 136,079 141,107

CCXX R1 accounts (SS)

10/01/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B2 Other monetary assets
B1 Cash funds
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Bank accounts
Cash
Details
None
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
None
Details
Details
Morden Recreation Ground
Morden Village Hall building
Fixtures, fittings and equipment
Sports hut
Playground equipment
Tennis Court
Uncashed cheques
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
135,397
-
682
-
-
-
136,079
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
-
-
-
-
Print Name
Robert Brenton
Mary Mathers		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Robert Brenton 08/01/2025
Mary Mathers 08/01/2025

CCXX R2 accounts (SS)

10/01/2025

2

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