**Trustees' Annual Report for the period** Period start date Period end date **From 01 May 2023 To 30 April 2024** ## Section A Reference and administration details **Charity name The Morden Recreation Ground and Village Hall** **Other names charity is known by Morden Village Hall** **Registered charity number (if any) 301154** **Charity's principal address Morden Village Hall Morden WAREHAM, Dorset** Postcode **BH20 7DL** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rob Brenton|Chairman||Representingthe Public| ||Claire Beveridge|Vice Chair||Representingthe Public| ||Mary Mathers|Treasurer||Representingthe Public| ||Muriel Neumann|Secretary|From 12/07/2023|Appointed| ||Lynne Amey|||Lytchett Girl Guiding| ||Elizabeth Moorey|||Short Mat Bowls| ||Maxine Clews|||Representing the Public| ||Kathryn Rowat|||Morden Minis| ||AndyJohns||To 12/07/2023|Greywood Football| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||Morden Parish Council Custodian Trustee|| MRGVH Trustees Annual Report 2023-2024.docx 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Auditors**||| |**Accountants &**
**Independent Examiners**|Lynne Bramwell|67A Kings Road West, Swanage, Dorset BH19 1HH| |**Bankers**|Lloyds TSB|3 South Street, WAREHAM, Dorset BH20| ||CAF Bank|5 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19
4TA| ||Cambridge &
Counties Bank|Charnwood Court, 5B New Walk
Leicester LE1 6TE| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Governed by a scheme made by the Secretary of State for Education & Type of governing document Science under Section 18 of the Charities Act 1960. The governing (eg. trust deed, constitution) document is dated 15 May 1970. Trust Type of governing document How the charity is constituted - (eg. trust, association, company) Local organisations are entitled to nominate 1 or 2 Trustees. 6 Trustees Trustee selection methods are elected by the general public at the AGM. 2 Trustees may be co(eg. appointed by, elected by) opted by the other Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity is affiliated to the Dorset Village Halls Association. Review of major risks: The most significant potential risks are in the operation of the building. These are reduced as far as possible by adhering to Health and Safety and Fire regulations and observing statutory inspection requirements. Financially the buildings are covered by insurance. Other risks include food safety and child safety. The charity has a published policy on Child Protection which all trustees and hirers are made aware of. The kitchen is inspected by the Local Authority. The playground is inspected annually by RoSPA. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. MRGVH Trustees Annual Report 2023-2024.docx 2 ## **Section C Objectives and activities** The provision and maintenance of a Recreation Ground and facilities thereto and a Village Hall, for the use of the inhabitants of the Parish of **Summary of the objects of the** Morden and the neighbourhood thereof without distinction of sex, or of **charity set out in its** political, religious or other opinions, with the object of improving the **governing document** conditions of life for the said inhabitants. **Summary of the main** Maintaining the Recreation Ground as an open space for general **activities undertaken for the** recreation with facilities of a Playground for small children and football **public benefit in relation to** fields for the use of local teams. **these objects (include within** Maintaining a Village Hall suitable for village events, clubs, educational **this section the statutory** activities, sports and private hire. **declaration that trustees have** Organising village events, social, educational and recreational activities **had regard to the guidance** Fundraising as necessary to maintain and improve the facilities offered. **issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include The charity does not make grants to other organisation or individuals. further statements, where The charity has no significant liquid assets. Cash not required for relevant, about: immediate use is saved in an interest bearing account. - policy on grantmaking; - policy programme related investment; The contribution of volunteers is absolutely vital to the maintenance of the hall and grounds and the continuing success of the community activities and events organised. See below for details. - contribution made by volunteers. MRGVH Trustees Annual Report 2023-2024.docx 3 Section D Achievements and performance Chairman’s report **Summary of the main** Another year another report, my tenth! **achievements of the charity during** I start as usual by giving many thanks to all Committee members for their continued **the year** support and hard work over the past year, particularly Mary Mathers, who continues to do several jobs that keeps the hall running smoothly. Since my last report a number of changes and projects have taken place, firstly after many years we decided that 2023 would be the last time we would run car boot sales, a lack of sellers and helper fatigue being the major reason. Autumn 2023 saw the completion of our major play equipment project, the Recreation area now has a zip wire, bouldering wall and rope walking pieces. The solar panels for the Hall roof will become a reality later this year, thanks in part, to a grant from Dorset County Council and yet again the hard work of MM chasing the planning department for advice and guidance. We continue to hold a variety of social events throughout the year which are generally well supported and help to raise money for the hall and local charities that also benefit. As ever, the work never stops and the need for more volunteers does not go away. MRGVH Trustees Annual Report 2023-2024.docx 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The charity aims to hold cash reserves of a minimum of 1 year’s operating costs to cover any major unexpected building repairs and loss of income. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); In a normal year. the charity’s three principle sources of funds are - hire of the hall for local groups and clubs, public meetings and private events - fundraising events - running the bar - . - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Rob Brenton Mary Mathers **Position (eg Secretary,** Chairman Treasurer **Chair, etc)** **Date** 8 January 2025 MRGVH Trustees Annual Report 2023-2024.docx 5 ## **Morden Recreation Ground & Village Hall** ## **No: 301154** **Receipts and payments accounts CC16a For the period** 01/05/2023 30/04/2024 **To from** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**11**
**5,025**
**28,696**
**1,088**
**333**
**-**
**3,003**
**5,399**
**43,555**
**-**
**-**
**-**
**43,555**
**2,458**
**19,681**
**14,364**
**2,513**
**746**
**3**
**8,819**
**48,583**
**-**
**-**
**-**
**48,583**
**- 5,028**
**-**
**141,107**
**136,079**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**11**
**5,025**
**28,696**
**1,088**
**333**
**-**
**3,003**
**5,399**
**43,555**
**-**
**-**
**-**
**43,555**
**2,458**
**19,681**
**14,364**
**2,513**
**746**
**3**
**8,819**
**-**
**-**
**48,583**
**-**
**-**
**-**
**48,583**

**- 5,028**
**-**
**141,107**
**136,079**|**Last year**
**to the nearest £**| |Grants & Donations|**11**||||**10,000**| |Functions & Fund Raising|**5,025**||||**7,963**| |Hall Hire External|**28,696**||||**14,208**| |Hall Hiregroups|**1,088**||||**1,547**| |Hall & Grounds Hire Sports|**333**||||**590**| |Other|**-**||||**56**| |Interest on deposits|**3,003**||||**619**| |Items refunded|**5,399**||||**4,763**| |**_Sub total_**_(Gross income for_
_AR)_|**43,555**||||**51,184**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| |**None**|**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**51,184**| ||||||| |
Function expenses|**2,458**||||**4,444**| |Hall Maintenance|**19,681**||||**7,601**| |Insurance & Utilities|**14,364**||||**8,433**| |Cleaning& Supplies|**2,513**||||**3,677**| |Professional fees & Licences|**746**||||**729**| |Other|**3**||||**176**| |Refunds|**8,819**||||**6,271**| ||||||**-**| ||||||**-**| |**_Sub total_ **|**48,583**||||**31,330**| ||||||| |**A4 Asset and investment**
**purchases (see table)**|||||| |**,**
**None**|**-**||||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||||**31,330**| ||||||| ||**- 5,028**|**-**|**-**|
**- 5,028**|**19,854**| ||**-**|**-**|**-**|**-**|**-**
**121,253**| ||**141,107**|**-**|**-**|**141,107**|| ||**136,079**|**-**|**-**|**136,079**|**141,107**| CCXX R1 accounts (SS) 10/01/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B1 Cash funds**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|Bank accounts
Cash
**Details**
None
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
None
**Details**
**Details**
Morden Recreation Ground
Morden Village Hall building
Fixtures, fittings and equipment
Sports hut
Playground equipment
Tennis Court
Uncashed cheques
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**135,397**
**-**
**682**
**-**
**-**
**-**
**136,079**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
Print Name
Robert Brenton
Mary Mathers|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
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