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2023-04-30-accounts

Trustees' Annual Report for the period

Period start date Period end date

From 01 May 2022 To 30 April 2023

Section A Reference and administration details

Charity name The Morden Recreation Ground and Village Hall

Other names charity is known by Morden Village Hall

Registered charity number (if any) 301154

Charity's principal address Morden Village Hall Morden WAREHAM, Dorset Postcode BH20 7DL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Rob Brenton Chairman Representingthe Public
Claire Beveridge Vice Chair Representingthe Public
Mary Mathers Treasurer Representingthe Public
AndyJohns Secretary Greywood Football
Lynne Amey Lytchett Girl Guiding
Elizabeth Moorey Short Mat Bowls
Maxine Clews Representing the Public
Kathryn Rowat Morden Minis
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Morden Parish Council Custodian Trustee

MRGVH Trustees Annual Report 2022-2023.docx

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Auditors
Accountants &
Independent Examiners		 Lynne Bramwell 67A Kings Road West, Swanage, Dorset BH19 1HH
Bankers Lloyds TSB 3 South Street, WAREHAM, Dorset BH20
CAF Bank 5 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19
4TA
Cambridge &
Counties Bank		 Charnwood Court, 5B New Walk
Leicester LE1 6TE

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Governed by a scheme made by the Secretary of State for Education & Type of governing document Science under Section 18 of the Charities Act 1960. The governing (eg. trust deed, constitution) document is dated 15 May 1970. Trust

Type of governing document

How the charity is constituted

Local organisations are entitled to nominate 1 or 2 Trustees. 6 Trustees Trustee selection methods are elected by the general public at the AGM. 2 Trustees may be co(eg. appointed by, elected by) opted by the other Trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The charity is affiliated to the Dorset Village Halls Association.

Review of major risks: The most significant potential risks are in the operation of the building. These are reduced as far as possible by adhering to Health and Safety and Fire regulations and observing statutory inspection requirements. Financially the buildings are covered by insurance. Other risks include food safety and child safety. The charity has a published policy on Child Protection which all trustees and hirers are made aware of. The kitchen is inspected by the Local Authority. The playground is inspected annually by RoSPA.

MRGVH Trustees Annual Report 2022-2023.docx

2

Section C Objectives and activities

The provision and maintenance of a Recreation Ground and facilities thereto and a Village Hall, for the use of the inhabitants of the Parish of Summary of the objects of the Morden and the neighbourhood thereof without distinction of sex, or of charity set out in its political, religious or other opinions, with the object of improving the governing document conditions of life for the said inhabitants.

Summary of the main Maintaining the Recreation Ground as an open space for general activities undertaken for the recreation with facilities of a Playground for small children and football public benefit in relation to fields for the use of local teams. these objects (include within Maintaining a Village Hall suitable for village events, clubs, educational this section the statutory activities, sports and private hire. declaration that trustees have Organising village events, social, educational and recreational activities had regard to the guidance Fundraising as necessary to maintain and improve the facilities offered. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include The charity does not make grants to other organisation or individuals. further statements, where The charity has no significant liquid assets. Cash not required for relevant, about: immediate use is saved in an interest bearing account.

The contribution of volunteers is absolutely vital to the maintenance of the hall and grounds and the continuing success of the community activities and events organised. See below for details.

MRGVH Trustees Annual Report 2022-2023.docx

3

Section D Achievements and performance

Chairman’s report Summary of the main Another year gone by and another report to write. Firstly, many thanks to all achievements of committee members for their continued support and efforts to help keep our the charity during organisation in good order. the year The past year has seen continued use of the hall by local groups, Lytchett Brownies and Guides, short mat bowls, Morden Minis and Greywood youth football. NHS and other business day time training sessions are recovering post Covid. Wedding and party bookings have grown back to pre-2020 levels, a much-needed increase in our income. Hall events have done well this year, community lunches continue to be well attended as are the two Bingo evenings. The annual quiz and games nights are good fun but could do with a little more support. Car boot sales returned last summer and after a slow start again proved popular with the wider populous. Projects undertaken in the past year include a refurbishment of the hall floor and after a village consultation and much discussion some new play equipment has been agreed (a zip wire and climbing wall) to be installed in Summer 2023. Many thanks to Katherine Rowett who has done great work in obtaining a large grant of £10,000 from the Lottery Community Fund and for liaising with the supply company to help push ahead with this major investment. Another great project that is in early discussion with the committee is to possibly install solar panels on the hall roof with a view to reducing our energy costs in the future. After a long wait and with the help of the Friends of Morden Village Hall (the dads of the minis) I finally installed the two new benches in the play park. Again, I take the opportunity to thank all who have come forward to offer help to get these jobs done.

MRGVH Trustees Annual Report 2022-2023.docx

4

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity aims to hold cash reserves of a minimum of 1 year’s operating costs to cover any major unexpected building repairs and loss of income.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

In a normal year. the charity’s three principle sources of funds are

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Rob Brenton Mary Mathers Position (eg Secretary, Chairman Treasurer Chair, etc)

Date 10/01/2024

MRGVH Trustees Annual Report 2022-2023.docx

5

Morden Recreation Ground & Village Hall No: 301154 Receipts and payments accounts CC16a For the period 01/05/2022 30/04/2023 To from

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
10,000
7,963
25,430
1,764
590
56
619
4,763
51,184
-
-
-
51,184
4,444
7,601
8,433
3,677
729
176
6,271
31,330
-
-
-
31,330
19,854
-
121,253
141,107		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
10,000
7,963
25,430
1,764
590
56
619
4,763
51,184
-
-
-
51,184
4,444
7,601
8,433
3,677
729
176
6,271
-
-
31,330
-
-
-
31,330

19,854		 Last year
to the nearest £
Grants & Donations 10,000 2,667
Functions & Fund Raising 7,963 3,249
Hall Hire External 25,430 12,788
Hall Hiregroups 1,764 1,130
Hall & Grounds Hire Sports 590 1,460
Other 56 300
Interest on deposits 619 16
Items refunded 4,763 4,826
Sub total(Gross income for
AR)		 51,184 26,434
A2 Asset and investment sales,
(see table).
None -
- -
Sub total - -
Total receipts
A3 Payments
26,434

Function expenses		 4,444 3,634
Hall Maintenance 7,601 4,824
Insurance & Utilities 8,433 4,297
Cleaning& Supplies 3,677 1,733
Professional fees & Licences 729 363
Other 176 581
Refunds 6,271 5,294
-
-
**Sub total ** 31,330 20,727
A4 Asset and investment
purchases (see table)
,
None		 -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
20,727
19,854 - -
19,854		 5,708
- - - - -
121,253 - - 121,253 115,545
141,107 - - 141,107 121,253

CCXX R1 accounts (SS)

15/01/2024

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
Uncashed cheques
Details
Details
Morden Recreation Ground
Morden Village Hall building
Fixtures, fittings and equipment
Sports hut
Playground equipment
Tennis Court
Details
None
Details
None
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Bank accounts
Cash		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
139,643
-
1,464
-
-
-
141,107
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
-
-
-
-
Print Name
Robert Brenton
Mary Mathers		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Robert Brenton 10/01/2024
Mary Mathers 10/01/2024

CCXX R2 accounts (SS)

15/01/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Morden Recreation Ground & Village Hall Morden Recreation Ground & Village Hall Morden Recreation Ground & Village Hall
30 April 2023 Charity no
(if any)		 301154
1 and 2 of CC16a
1 to 5 of Trustees Annual Report
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended30/04/2023.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: R L Bramwell Date: 22/1/24 Name: Lynne Bramwell Relevant professional AAT qualification(s) or body (if any): Address: 67A Kings Road West Swanage Dorset BH19 1HH

1

IER

January 2024

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

IER

January 2024