Trustees' Annual Report for the period
Period start date Period end date
From 01 May 2021 To 30 April 2022
Section A Reference and administration details
Charity name The Morden Recreation Ground and Village Hall
Other names charity is known by Morden Village Hall
Registered charity number (if any) 301154
Charity's principal address Morden Village Hall Morden WAREHAM, Dorset
Postcode BH20 7DL
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rob Brenton | Chairman | Representingthe Public | ||
| Claire Beveridge | Vice Chair | Representingthe Public | ||
| Mary Mathers | Treasurer | Representingthe Public | ||
| Sarah Bowerman | Secretary | Representingthe Public | ||
| Lynne Amey | Lytchett Girl Guiding | |||
| Elizabeth Moorey | From 7 July2021 | Short Mat Bowls | ||
| Maxine Clews | Representing the Public | |||
| Martin Legg | To 8 September 2021 | Representingthe Public | ||
| Kathryn Rowat | Morden Minis | |||
| AndyJohns | From 7 July2021 | Greywood Football | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year Morden Parish Council Custodian Trustee
MRGVH Trustees Annual Report 2021-2022
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Auditors | ||
| Accountants & Independent Examiners |
Lynne Bramwell | 67A Kings Road West, Swanage, Dorset BH19 1HH |
| Bankers | Lloyds TSB | 3 South Street, WAREHAM, Dorset BH20 |
| CAF Bank | 5 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4TA |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution) How the charity is constituted
Governed by a scheme made by the Secretary of State for Education & Science under Section 18 of the Charities Act 1960. The governing document is dated 15 May 1970. Trust
- (eg. trust, association, company)
Local organisations are entitled to nominate 1 or 2 Trustees. 6 Trustees Trustee selection methods are elected by the general public at the AGM. 2 Trustees may be co(eg. appointed by, elected by) opted by the other Trustees.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The charity is affiliated to the Dorset Village Halls Association. Review of major risks: The most significant potential risks are in the operation of the building. These are reduced as far as possible by adhering to Health and Safety and Fire regulations and observing statutory inspection requirements. Financially the buildings are covered by insurance. Other risks include food safety and child safety. The charity has a published policy on Child Protection which all trustees and hirers are made aware of. The kitchen is inspected by the Local Authority. The playground is inspected annually by RoSPA.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
The provision and maintenance of a Recreation Ground and facilities thereto and a Village Hall, for the use of the inhabitants of the Parish of Summary of the objects of the Morden and the neighbourhood thereof without distinction of sex, or of charity set out in its political, religious or other opinions, with the object of improving the governing document conditions of life for the said inhabitants.
Summary of the main Maintaining the Recreation Ground as an open space for general activities undertaken for the recreation with facilities of a Playground for small children and football public benefit in relation to fields for the use of local teams. these objects (include within Maintaining a Village Hall suitable for village events, clubs, educational this section the statutory activities, sports and private hire. declaration that trustees have Organising village events, social, educational and recreational activities had regard to the guidance Fundraising as necessary to maintain and improve the facilities offered. issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include The charity does not make grants to other organisation or individuals. further statements, where The charity has no significant liquid assets. Cash not required for relevant, about: immediate use is saved in an interest bearing account.
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policy on grantmaking;
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policy programme related investment;
The contribution of volunteers is absolutely vital to the maintenance of the hall and grounds and the continuing success of the community activities and events organised. See below for details.
- contribution made by volunteers.
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Section D Achievements and performance
Chairman’s report
Summary of the main A year which has seen a slow return to some sort of normality with the gradual easing achievements of of Covid restrictions. That has given the opportunity to allow the hall to be reopened the charity during and offered to hires for weddings,parties and meetings. Also the regular user groups the year ,Brownies ,Guides,Morden Minis and Bowls have been able to return.
Youth football clubs Greywood and Poole Town are continuing to use the field, and I fully appreciate all the time and effort put into the maintenance of the field.
We as a committee have continued to provide a wide range of activities for the village, some more popular than others. Community Lunches are well attended and much appreciated, a big thank you to Claire and Maddy.
Our delayed 50th anniversary party was also enjoyed by a good crowd. The summer saw a very entertaining and hilarious single wicket cricket tournament and BBQ.
Regular games evenings are another effort to engage with the community.
Finally, I would like to thank committee members for all they do and the support they've given me over the past year. .However we are still small in number and for the hall to continue to prosper members of the community need to come forward and serve as volunteers. No volunteers No hall!!
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Section E Financial review
Brief statement of the charity’s policy on reserves
The charity aims to hold cash reserves of a minimum of 1 year’s operating costs to cover any major unexpected building repairs and loss of income.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
In a normal year. the charity’s three principle sources of funds are
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hire of the hall for local groups and clubs, public meetings and private events
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fundraising events
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running the bar
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Exceptionally this year due to lockdowns, these incomes have largely disappeared. The Government Covid grants have been most welcome to support the ongoing unavoidable fixed costs.
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Rob Brenton Mary Mathers Position (eg Secretary, Chairman Treasurer Chair, etc)
Date 11/01/2023
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Morden Recreation Ground & Village Hall No: 301154 Receipts and payments accounts CC16a For the period 01/05/2020 30/04/2021 To from
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 2,667 3,249 12,788 1,130 1,460 300 16 4,826 26,434 - - - 26,434 3,634 4,824 4,297 1,733 363 581 5,294 20,727 - - - 20,727 5,708 - 115,545 121,253 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 2,667 3,249 12,788 1,130 1,460 300 16 4,826 26,434 - - - 26,434 3,634 4,824 4,297 1,733 363 581 5,294 - - 20,727 - - - 20,727 5,708 |
Total funds to the nearest £ 2,667 3,249 12,788 1,130 1,460 300 16 4,826 26,434 - - - 26,434 3,634 4,824 4,297 1,733 363 581 5,294 - - 20,727 - - - 20,727 5,708 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Grants & Donations | 2,667 | 27,431 | ||||
| Functions & Fund Raising | 3,249 | 127 | ||||
| Hall Hire External | 12,788 | 955 | ||||
| Hall Hiregroups | 1,130 | 46 | ||||
| Hall & Grounds Hire Sports | 1,460 | 731 | ||||
| Other | 300 | - | ||||
| Interest on deposits | 16 | 113 | ||||
| Items refunded | 4,826 | 2,768 | ||||
| Sub total(Gross income for AR) |
26,434 | 32,171 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| None | - | |||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 32,171 | ||||||
| Function expenses | 3,634 | - | ||||
| Hall Maintenance | 4,824 | 5,154 | ||||
| Insurance & Utilities | 4,297 | 3,519 | ||||
| Cleaning& Supplies | 1,733 | - | ||||
| Professional fees & Licences | 363 | 580 | ||||
| Other | 581 | 670 | ||||
| Refunds | 5,294 | 2,543 | ||||
| - | ||||||
| - | ||||||
| **Sub total ** | 20,727 | 12,465 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| None | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 12,465 | ||||||
| 5,708 | - | - | 5,708 |
19,706 | ||
| - | - | - | - | - | ||
| 115,545 | - | - | 115,545 | 83,933 | ||
| 121,253 | - | - | 121,253 | 103,639 |
CCXX R1 accounts (SS)
16/01/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B1 Cash funds B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Bank accounts Cash Details None Total cash funds (agree balances with receipts and payments account(s)) Details Details None Details Details Morden Recreation Ground Morden Village Hall building Fixtures, fittings and equipment Sports hut Playground equipment Tennis Court Uncashed cheques Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 120,403 - 849 - - - 121,252 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - Print Name Robert Brenton Mary Mathers |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Robert Brenton | 16/11/2022 | ||
| Mary Mathers | 16/11/2022 |
CCXX R2 accounts (SS)
16/01/2023
2
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