**Trustees' Annual Report for the period** Period start date Period end date **From 01 May 2021 To 30 April 2022** ## Section A Reference and administration details **Charity name The Morden Recreation Ground and Village Hall** **Other names charity is known by Morden Village Hall** **Registered charity number (if any) 301154** **Charity's principal address Morden Village Hall Morden WAREHAM, Dorset** Postcode **BH20 7DL** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rob Brenton|Chairman||Representingthe Public| ||Claire Beveridge|Vice Chair||Representingthe Public| ||Mary Mathers|Treasurer||Representingthe Public| ||Sarah Bowerman|Secretary||Representingthe Public| ||Lynne Amey|||Lytchett Girl Guiding| ||Elizabeth Moorey||From 7 July2021|Short Mat Bowls| ||Maxine Clews|||Representing the Public| ||Martin Legg||To 8 September 2021|Representingthe Public| ||Kathryn Rowat|||Morden Minis| ||AndyJohns||From 7 July2021|Greywood Football| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** Morden Parish Council Custodian Trustee MRGVH Trustees Annual Report 2021-2022 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Auditors**||| |**Accountants &**
**Independent Examiners**|Lynne Bramwell|67A Kings Road West, Swanage, Dorset BH19 1HH| |**Bankers**|Lloyds TSB|3 South Street, WAREHAM, Dorset BH20| ||CAF Bank|5 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19
4TA| **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted Governed by a scheme made by the Secretary of State for Education & Science under Section 18 of the Charities Act 1960. The governing document is dated 15 May 1970. Trust - (eg. trust, association, company) Local organisations are entitled to nominate 1 or 2 Trustees. 6 Trustees Trustee selection methods are elected by the general public at the AGM. 2 Trustees may be co(eg. appointed by, elected by) opted by the other Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity is affiliated to the Dorset Village Halls Association. Review of major risks: The most significant potential risks are in the operation of the building. These are reduced as far as possible by adhering to Health and Safety and Fire regulations and observing statutory inspection requirements. Financially the buildings are covered by insurance. Other risks include food safety and child safety. The charity has a published policy on Child Protection which all trustees and hirers are made aware of. The kitchen is inspected by the Local Authority. The playground is inspected annually by RoSPA. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. MRGVH Trustees Annual Report 2021-2022 2 ## **Section C Objectives and activities** The provision and maintenance of a Recreation Ground and facilities thereto and a Village Hall, for the use of the inhabitants of the Parish of **Summary of the objects of the** Morden and the neighbourhood thereof without distinction of sex, or of **charity set out in its** political, religious or other opinions, with the object of improving the **governing document** conditions of life for the said inhabitants. **Summary of the main** Maintaining the Recreation Ground as an open space for general **activities undertaken for the** recreation with facilities of a Playground for small children and football **public benefit in relation to** fields for the use of local teams. **these objects (include within** Maintaining a Village Hall suitable for village events, clubs, educational **this section the statutory** activities, sports and private hire. **declaration that trustees have** Organising village events, social, educational and recreational activities **had regard to the guidance** Fundraising as necessary to maintain and improve the facilities offered. **issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include The charity does not make grants to other organisation or individuals. further statements, where The charity has no significant liquid assets. Cash not required for relevant, about: immediate use is saved in an interest bearing account. - policy on grantmaking; - policy programme related investment; The contribution of volunteers is absolutely vital to the maintenance of the hall and grounds and the continuing success of the community activities and events organised. See below for details. - contribution made by volunteers. MRGVH Trustees Annual Report 2021-2022 3 Section D Achievements and performance ## Chairman’s report **Summary of the main** A year which has seen a slow return to some sort of normality with the gradual easing **achievements of** of Covid restrictions. That has given the opportunity to allow the hall to be reopened **the charity during** and offered to hires for weddings,parties and meetings. Also the regular user groups **the year** ,Brownies ,Guides,Morden Minis and Bowls have been able to return. Youth football clubs Greywood and Poole Town are continuing to use the field, and I fully appreciate all the time and effort put into the maintenance of the field. We as a committee have continued to provide a wide range of activities for the village, some more popular than others. Community Lunches are well attended and much appreciated, a big thank you to Claire and Maddy. Our delayed 50th anniversary party was also enjoyed by a good crowd. The summer saw a very entertaining and hilarious single wicket cricket tournament and BBQ. Regular games evenings are another effort to engage with the community. Finally, I would like to thank committee members for all they do and the support they've given me over the past year. .However we are still small in number and for the hall to continue to prosper members of the community need to come forward and serve as volunteers. No volunteers No hall!! MRGVH Trustees Annual Report 2021-2022 4 ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** The charity aims to hold cash reserves of a minimum of 1 year’s operating costs to cover any major unexpected building repairs and loss of income. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; In a normal year. the charity’s three principle sources of funds are - hire of the hall for local groups and clubs, public meetings and private events - fundraising events - running the bar - Exceptionally this year due to lockdowns, these incomes have largely disappeared. The Government Covid grants have been most welcome to support the ongoing unavoidable fixed costs. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Rob Brenton Mary Mathers **Position (eg Secretary,** Chairman Treasurer **Chair, etc)** **Date** 11/01/2023 MRGVH Trustees Annual Report 2021-2022 5 **Morden Recreation Ground & Village Hall No: 301154 Receipts and payments accounts CC16a For the period** 01/05/2020 30/04/2021 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**2,667**
**3,249**
**12,788**
**1,130**
**1,460**
**300**
**16**
**4,826**
**26,434**
**-**
**-**
**-**
**26,434**
**3,634**
**4,824**
**4,297**
**1,733**
**363**
**581**
**5,294**
**20,727**
**-**
**-**
**-**
**20,727**
**5,708**
**-**
**115,545**
**121,253**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,667**
**3,249**
**12,788**
**1,130**
**1,460**
**300**
**16**
**4,826**
**26,434**
**-**
**-**
**-**
**26,434**
**3,634**
**4,824**
**4,297**
**1,733**
**363**
**581**
**5,294**
**-**
**-**
**20,727**
**-**
**-**
**-**
**20,727**

**5,708**|**Total funds**
**to the nearest £**
**2,667**
**3,249**
**12,788**
**1,130**
**1,460**
**300**
**16**
**4,826**
**26,434**
**-**
**-**
**-**
**26,434**
**3,634**
**4,824**
**4,297**
**1,733**
**363**
**581**
**5,294**
**-**
**-**
**20,727**
**-**
**-**
**-**
**20,727**

**5,708**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Grants & Donations|**2,667**|||||**27,431**| |Functions & Fund Raising|**3,249**|||||**127**| |Hall Hire External|**12,788**|||||**955**| |Hall Hiregroups|**1,130**|||||**46**| |Hall & Grounds Hire Sports|**1,460**|||||**731**| |Other|**300**|||||**-**| |Interest on deposits|**16**|||||**113**| |Items refunded|**4,826**|||||**2,768**| |**_Sub total_**_(Gross income for_
_AR)_|**26,434**|||||**32,171**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| |**None**|**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**32,171**| |||||||| |Function expenses|**3,634**|||||**-**| |Hall Maintenance|**4,824**|||||**5,154**| |Insurance & Utilities|**4,297**|||||**3,519**| |Cleaning& Supplies|**1,733**|||||**-**| |Professional fees & Licences|**363**|||||**580**| |Other|**581**|||||**670**| |Refunds|**5,294**|||||**2,543**| |||||||**-**| |||||||**-**| |**_Sub total_ **|**20,727**|||||**12,465**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |**None**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**12,465**| |||||||| ||**5,708**|**-**|**-**|
**5,708**||**19,706**| ||**-**|**-**|**-**|**-**||**-**| ||**115,545**|**-**|**-**|**115,545**||**83,933**| ||**121,253**|**-**|**-**|**121,253**||**103,639**| CCXX R1 accounts (SS) 16/01/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B1 Cash funds**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|Bank accounts
Cash
**Details**
None
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
None
**Details**
**Details**
Morden Recreation Ground
Morden Village Hall building
Fixtures, fittings and equipment
Sports hut
Playground equipment
Tennis Court
Uncashed cheques
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**120,403**
**-**
**849**
**-**
**-**
**-**
**121,252**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
Print Name
Robert Brenton
Mary Mathers|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Robert Brenton|**16/11/2022**| |||Mary Mathers|**16/11/2022**| CCXX R2 accounts (SS) 16/01/2023 2 LAM) AND WALES Independent examinerfs report on the accounts Secliort A IndÈpendent Examiner s Roport Re￿rtt0 trustge Recr 18r*Y 2 dCC163 rthe Acri. urxkr sedN)n 145 ofthÈ 2)11 k*arxl ki c*rywwJ WtrfyeX￿¢￿￿, I uThletsth 145(5Xbldtskl. Slgned: Relevant wofesslonal lffication($l or bDdy rrfany): hftT k>1 Fk KIK)o& LKiÉg* IER ScctioTr B Only (XWllp￿te rflhe examiner needs to hvJhluhl matenal rn8tters of Gl* h•rp brlAf any tt•ms that t exafflingr ￿$h•S1o