2021-04-30-accounts - The Morden Recreation Ground And Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date

From 01 May 2020 To 30 April 2021

Section A Reference and administration details

Charity name The Morden Recreation Ground and Village Hall

Other names charity is known by Morden Village Hall

Registered charity number (if any) 301154

Charity's principal address Morden Village Hall Morden WAREHAM, Dorset

Postcode BH20 7DL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Rob Brenton	Chairman		Representingthe Public
Norman Sheldrake	Vice Chair	To 21/09/2020	Short Mat Bowls
Mary Mathers	Treasurer		Representingthe Public
Sarah Bowerman	Secretary		Morden Church
Gary Paine		To 21/06/2020	Morden Football Club
Ray Hancock		To 21/09/2020	Short Mat Bowls
Maxine Clews			Representing the Public
Martin Legg			Representingthe Public
Claire Beveridge			Representing the Public
Kathryn Rowat			Morden Minis
Lynne Amey		From 18/11/2019	Lytchett Girl Guiding
David Ball		To 16/06/2020	Representingthe Public
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year
Morden Parish Council Custodian Trustee

MRGVH Trustees Annual Report 2020-2021

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Auditors
Accountants & Independent Examiners	Lynne Bramwell	67A Kings Road West, Swanage, Dorset BH19 1HH
Bankers	Lloyds TSB	3 South Street, WAREHAM, Dorset BH20
	CAF Bank	5 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4TA
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Governed by a scheme made by the Secretary of State for Education & Type of governing document Science under Section 18 of the Charities Act 1960. The governing (eg. trust deed, constitution) document is dated 15 May 1970. Trust How the charity is constituted (eg. trust, association, company) Local organisations are entitled to nominate 1 or 2 Trustees. 6 Trustees Trustee selection methods are elected by the general public at the AGM. 2 Trustees may be co(eg. appointed by, elected by) opted by the other Trustees.

(eg. trust, association, company)

Additional governance issues (Optional information)

The charity is affiliated to the Dorset Village Halls Association.

You may choose to include additional information, where relevant, about:

Review of major risks: The most significant potential risks are in the relevant, about: operation of the building. These are reduced as far as possible by  policies and procedures adhering to Health and Safety and Fire regulations and observing statutory inspection requirements. Financially the buildings are covered adopted for the induction and by insurance. Other risks include food safety and child safety. The charity training of trustees; has a published policy on Child Protection which all trustees and hirers are  the charity’s organisational made aware of. The kitchen is inspected by the Local Authority. The structure and any wider playground is inspected annually by RoSPA. network with which the charity works;

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

MRGVH Trustees Annual Report 2020-2021

Section C Objectives and activities

The provision and maintenance of a Recreation Ground and facilities thereto and a Village Hall, for the use of the inhabitants of the Parish of Summary of the objects of the Morden and the neighbourhood thereof without distinction of sex, or of charity set out in its political, religious or other opinions, with the object of improving the governing document conditions of life for the said inhabitants.

Summary of the main Maintaining the Recreation Ground as an open space for general activities undertaken for the recreation with facilities of a Playground for small children and football public benefit in relation to fields for the use of local teams. these objects (include within Maintaining a Village Hall suitable for village events, clubs, educational this section the statutory activities, sports and private hire. declaration that trustees have Organising village events, social, educational and recreational activities had regard to the guidance Fundraising as necessary to maintain and improve the facilities offered. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include The charity does not make grants to other organisation or individuals. further statements, where The charity has no significant liquid assets. Cash not required for relevant, about: immediate use is saved in an interest bearing account.

policy on grantmaking;

The contribution of volunteers is absolutely vital to the maintenance of  policy programme related the hall and grounds and the continuing success of the community investment; activities and events organised. See below for details.

contribution made by volunteers.

MRGVH Trustees Annual Report 2020-2021

Section D Achievements and performance

Summary of the main achievements of the charity during the year

A year to forget mostly as Covid 19 wiped out the majority of the hall’s activities and income. However the committee have not been idle particularly our treasurer Mary Mathers applying for the many Government and County Council grants and aid packages. Also we took the opportunity to decorate most of the interior of the building, thanks to Martin Legg for his efforts. On a positive note together with the Parish council we were able to run some children's activities at various times during the year, for the village which have proved to be well received.

Greywood FC have continued to use the field when the rules have permitted that and wish to carry on doing so. Unfortunately Morden FC have not fared so well and are no longer able to play, a fact that has not gone unnoticed judging by the number of enquiries from other teams to use our facilities.

Recruiting new blood onto our committee is as important as it has ever been particularly since we have lost two members this past year, Gary Paine long time Morden FC rep and Dave Ball.

Finally I would like to thank all my committee members for their efforts and enthusiasm over this difficult time.

MRGVH Trustees Annual Report 2020-2021

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity aims to hold cash reserves of a minimum of 1 year’s operating costs to cover any major unexpected building repairs and loss of income.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

In a normal year. the charity’s three principle sources of funds are

hire of the hall for local groups and clubs, public meetings and private events
fundraising events
running the bar
Exceptionally this year due to lockdowns, these incomes have largely disappeared. The Government Covid grants have been most welcome to support the ongoing unavoidable fixed costs.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position (eg Secretary, Chair, etc)

Rob Brenton Mary Mathers Chairman Treasurer

Date 12/02/2022

MRGVH Trustees Annual Report 2020-2021

Morden Recreation Ground & Village Hall No: 301154 Receipts and payments accounts CC16a For the period 01/05/2020 30/04/2021 To from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 27,431 127 955 46 731 - 113 2,768 32,171 - - - 32,171 - 5,154 2,854 - 580 699 3,178 12,465 - - - 12,465 19,706 - 95,839 115,545	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 27,431 127 955 46 731 - 113 2,768 32,171 - - - 32,171 - 5,154 2,854 - 580 699 3,178 - - 12,465 - - - 12,465 19,706	Last year to the nearest £
Grants & Donations	27,431				-
Functions & Fund Raising	127				8,020
Hall Hire External	955				19,848
Hall Hiregroups	46				1,459
Hall & Grounds Hire Sports	731				949
Other	-				-
Interest on deposits	113				-
Items refunded	2,768				4,131
*Sub total*(Gross income for AR)	32,171				34,408

A2 Asset and investment sales, (see table).
None	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					34,408

Function expenses	-				2,146
Hall Maintenance	5,154				5,461
Insurance & Utilities	2,854				6,099
Cleaning& Supplies	-				2,920
Professional fees & Licences	580				693
Other	699				209
Refunds	3,178				4,974
					-
					-
**Sub total **	12,465				22,502

A4 Asset and investment purchases, (see table)
None	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					22,502

	19,706	-	-	19,706	11,906
	-	-	-	-	-
	95,839	-	-	95,839	83,933
	115,545	-	-	115,545	95,839

CCXX R1 accounts (SS)

22/02/2022

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Uncashed cheques Details Details Morden Recreation Ground Morden Village Hall building Fixtures, fittings and equipment Sports hut Playground equipment Tennis Court Details None Details None *Total cash funds* (agree balances with receipts and payments account(s)) Details Bank accounts Cash	Unrestricted funds Restricted funds to nearest £ to nearest £ 115,186 - 358 - - - 115,545 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - Print Name Robert Brenton Mary Mathers	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Robert Brenton	12/02/2022
		Mary Mathers	12/02/2022

CCXX R2 accounts (SS)

22/02/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Morden Recreation Ground and Village Hall	Morden Recreation Ground and Village Hall	Morden Recreation Ground and Village Hall

30 April 2021	Charity no (if any)	301154

1 and 2 of CC16a 1 to 5 of Trustees Annual Report (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended30/04/2021 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or  the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 9/2/2022 Name: Mrs R L Bramwell Relevant professional MAAT qualification(s) or body (if any): Address: 67A Kings Road West Swanage Dorset BH19 1HH

1 IER

Nov 2020

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2 IER

Nov 2020