## **Trustees' Annual Report for the period**
Period start date Period end date
**From 01 May 2020 To 30 April 2021**
## Section A Reference and administration details
**Charity name The Morden Recreation Ground and Village Hall**
**Other names charity is known by Morden Village Hall**
**Registered charity number (if any) 301154**
**Charity's principal address Morden Village Hall Morden WAREHAM, Dorset**
Postcode **BH20 7DL**
## **Names of the charity trustees who manage the charity**
||1
2
4
5
7
8
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|---|
|||Rob Brenton|Chairman||Representingthe Public|
|||Norman Sheldrake|Vice Chair|To 21/09/2020|Short Mat Bowls|
|||Mary Mathers|Treasurer||Representingthe Public|
|||Sarah Bowerman|Secretary||Morden Church|
|||Gary Paine||To 21/06/2020|Morden Football Club|
|||Ray Hancock||To 21/09/2020|Short Mat Bowls|
|||Maxine Clews|||Representing the Public|
|||Martin Legg|||Representingthe Public|
|||Claire Beveridge|||Representing the Public|
|||Kathryn Rowat|||Morden Minis|
|||Lynne Amey||From 18/11/2019|Lytchett Girl Guiding|
|||David Ball||To 16/06/2020|Representingthe Public|
|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
|||Morden Parish Council Custodian Trustee||||
MRGVH Trustees Annual Report 2020-2021
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser **
**Name**
**Address**|||
|**Auditors**|||
|**Accountants &**
**Independent Examiners**|Lynne Bramwell|67A Kings Road West, Swanage, Dorset BH19 1HH|
|**Bankers**|Lloyds TSB|3 South Street, WAREHAM, Dorset BH20|
||CAF Bank|5 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19
4TA|
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Governed by a scheme made by the Secretary of State for Education & Type of governing document Science under Section 18 of the Charities Act 1960. The governing (eg. trust deed, constitution) document is dated 15 May 1970. Trust How the charity is constituted (eg. trust, association, company) Local organisations are entitled to nominate 1 or 2 Trustees. 6 Trustees Trustee selection methods are elected by the general public at the AGM. 2 Trustees may be co(eg. appointed by, elected by) opted by the other Trustees.
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
The charity is affiliated to the Dorset Village Halls Association.
You **may choose** to include additional information, where relevant, about:
Review of major risks: The most significant potential risks are in the relevant, about: operation of the building. These are reduced as far as possible by policies and procedures adhering to Health and Safety and Fire regulations and observing statutory inspection requirements. Financially the buildings are covered adopted for the induction and by insurance. Other risks include food safety and child safety. The charity training of trustees; has a published policy on Child Protection which all trustees and hirers are the charity’s organisational made aware of. The kitchen is inspected by the Local Authority. The structure and any wider playground is inspected annually by RoSPA. network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
MRGVH Trustees Annual Report 2020-2021
2
**Section C Objectives and activities**
The provision and maintenance of a Recreation Ground and facilities thereto and a Village Hall, for the use of the inhabitants of the Parish of **Summary of the objects of the** Morden and the neighbourhood thereof without distinction of sex, or of **charity set out in its** political, religious or other opinions, with the object of improving the **governing document** conditions of life for the said inhabitants.
**Summary of the main** Maintaining the Recreation Ground as an open space for general **activities undertaken for the** recreation with facilities of a Playground for small children and football **public benefit in relation to** fields for the use of local teams. **these objects (include within** Maintaining a Village Hall suitable for village events, clubs, educational **this section the statutory** activities, sports and private hire. **declaration that trustees have** Organising village events, social, educational and recreational activities **had regard to the guidance** Fundraising as necessary to maintain and improve the facilities offered. **issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include The charity does not make grants to other organisation or individuals. further statements, where The charity has no significant liquid assets. Cash not required for relevant, about: immediate use is saved in an interest bearing account.
- policy on grantmaking;
The contribution of volunteers is absolutely vital to the maintenance of policy programme related the hall and grounds and the continuing success of the community investment; activities and events organised. See below for details.
- contribution made by volunteers.
MRGVH Trustees Annual Report 2020-2021
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
A year to forget mostly as Covid 19 wiped out the majority of the hall’s activities and income. However the committee have not been idle particularly our treasurer Mary Mathers applying for the many Government and County Council grants and aid packages. Also we took the opportunity to decorate most of the interior of the building, thanks to Martin Legg for his efforts. On a positive note together with the Parish council we were able to run some children's activities at various times during the year, for the village which have proved to be well received.
Greywood FC have continued to use the field when the rules have permitted that and wish to carry on doing so. Unfortunately Morden FC have not fared so well and are no longer able to play, a fact that has not gone unnoticed judging by the number of enquiries from other teams to use our facilities.
Recruiting new blood onto our committee is as important as it has ever been particularly since we have lost two members this past year, Gary Paine long time Morden FC rep and Dave Ball.
Finally I would like to thank all my committee members for their efforts and enthusiasm over this difficult time.
MRGVH Trustees Annual Report 2020-2021
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity aims to hold cash reserves of a minimum of 1 year’s operating costs to cover any major unexpected building repairs and loss of income.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
In a normal year. the charity’s three principle sources of funds are
- hire of the hall for local groups and clubs, public meetings and private events
- fundraising events
- running the bar
- Exceptionally this year due to lockdowns, these incomes have largely disappeared. The Government Covid grants have been most welcome to support the ongoing unavoidable fixed costs.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s) Position (eg Secretary, Chair, etc)**
Rob Brenton Mary Mathers Chairman Treasurer
**Date** 12/02/2022
MRGVH Trustees Annual Report 2020-2021
5
**Morden Recreation Ground & Village Hall No: 301154 Receipts and payments accounts CC16a For the period** 01/05/2020 30/04/2021 **To from**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**27,431**
**127**
**955**
**46**
**731**
**-**
**113**
**2,768**
**32,171**
**-**
**-**
**-**
**32,171**
**-**
**5,154**
**2,854**
**-**
**580**
**699**
**3,178**
**12,465**
**-**
**-**
**-**
**12,465**
**19,706**
**-**
**95,839**
**115,545**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**27,431**
**127**
**955**
**46**
**731**
**-**
**113**
**2,768**
**32,171**
**-**
**-**
**-**
**32,171**
**-**
**5,154**
**2,854**
**-**
**580**
**699**
**3,178**
**-**
**-**
**12,465**
**-**
**-**
**-**
**12,465**
**19,706**|**Total funds**
**to the nearest £**
**27,431**
**127**
**955**
**46**
**731**
**-**
**113**
**2,768**
**32,171**
**-**
**-**
**-**
**32,171**
**-**
**5,154**
**2,854**
**-**
**580**
**699**
**3,178**
**-**
**-**
**12,465**
**-**
**-**
**-**
**12,465**
**19,706**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Grants & Donations|**27,431**|||||**-**|
|Functions & Fund Raising|**127**|||||**8,020**|
|Hall Hire External|**955**|||||**19,848**|
|Hall Hiregroups|**46**|||||**1,459**|
|Hall & Grounds Hire Sports|**731**|||||**949**|
|Other|**-**|||||**-**|
|Interest on deposits|**113**|||||**-**|
|Items refunded|**2,768**|||||**4,131**|
|**_Sub total_**_(Gross income for_
_AR)_|**32,171**|||||**34,408**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
|**None**|**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**34,408**|
||||||||
|Function expenses|**-**|||||**2,146**|
|Hall Maintenance|**5,154**|||||**5,461**|
|Insurance & Utilities|**2,854**|||||**6,099**|
|Cleaning& Supplies|**-**|||||**2,920**|
|Professional fees & Licences|**580**|||||**693**|
|Other|**699**|||||**209**|
|Refunds|**3,178**|||||**4,974**|
|||||||**-**|
|||||||**-**|
|**_Sub total_ **|**12,465**|||||**22,502**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|**None**|**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**22,502**|
||||||||
||**19,706**|**-**|**-**|
**19,706**||**11,906**|
||**-**|**-**|**-**|**-**||**-**|
||**95,839**|**-**|**-**|**95,839**||**83,933**|
||**115,545**|**-**|**-**|**115,545**||**95,839**|
CCXX R1 accounts (SS)
22/02/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
Uncashed cheques
**Details**
**Details**
Morden Recreation Ground
Morden Village Hall building
Fixtures, fittings and equipment
Sports hut
Playground equipment
Tennis Court
**Details**
None
**Details**
None
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Bank accounts
Cash|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**115,186**
**-**
**358**
**-**
**-**
**-**
**115,545**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
Print Name
Robert Brenton
Mary Mathers|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Robert Brenton|**12/02/2022**|
|||Mary Mathers|**12/02/2022**|
CCXX R2 accounts (SS)
22/02/2022
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilties and**
**basis of report**|Morden Recreation Ground and Village Hall|Morden Recreation Ground and Village Hall|Morden Recreation Ground and Village Hall|
|---|---|---|---|
|||||
||30 April 2021|**Charity no**
**(if any)**|301154|
|||||
||1 and 2 of CC16a
1 to 5 of Trustees Annual Report
(remember to include the page numbers of additional sheets)|||
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**30/04/2021**
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.|||
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 9/2/2022 **Name:** Mrs R L Bramwell **Relevant professional** MAAT **qualification(s) or body (if any): Address:** 67A Kings Road West Swanage Dorset BH19 1HH
> 1 **IER**
**Nov 2020**
**Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
> 2 **IER**
**Nov 2020**