Horton & Chalbury Vill2gt Hall Charity Registered Number 301142 Report ol the l rnstees and 'inancial t•tatements For The Year Ended 31 December 2023
Horton & Chalbury Village Hall Charity Registered Number 1]42 Contents of the Fin8nci41 St#temeDts For the Yr Ended 31 DeMr 2023 Page Village Hall Charity Inforniation Report of the Trustees 45.6 Statemellt ofFiD#tt¢ial Activikn Balance Sheet Notes to Financial Statements 9,10.11.12 lJdependent Eminer'S Report 13
Horton & Cbalb•ry Wl#ge Hall Charity Registered Number 301142 141 and Administr2ive Infomation for the Year Ended 31 Dember 2023 Statvs Horton & Chalbury Village Hall Is a registered Charity. numbered 301142 governed by a scheme of 4 August 1977 with administrdtive amendments alpted by the Charities Commission and paSd by a resolution dated 1919r2011 Trustees David Lvn Arthur Dennis Edward H01fd Rosalind Nash {Chairn]an) John G¢)Thlall Street (Resigned 31 Dec¢mtw 2023) Colin Agnew Claire Robinson (Tr¢&surer) Prineipal Office Horton and Chalbury Village Hall Horton WimlK)rne BH217JA Independent Examinerl Accountant Mr A G Chamberlai Island View. Chalbury, unFK>rne, BH217EZ.
Horton and Chalbury yage Hall Charity Registered Number 301142 Repbrt of the Trtsste For the Year Ended 31 December 2023 The Tryee5 pr£sent the rEWKt with the finala1 5tsEeEncnts forth¢ ycar wkd 31 Ikcanb¢r 2023 Structs Governance and Man tellL Governin Do¢umenl Horton & Chalbury Village Hall is a regEster1 charity governed by a scheme on 4 August 1977 as an unincorp)rdted ¢harity with admtnislrative amendments ed by a Resolution dated 19" Septemkr 2011 Trustees The Tnlee5 of the Charity shall be:_ the eiert¢d M¢MiK ofthe Committee of MarAgemenL and ii) if they so consetEL the reentatiVe manbers. Committee of M erne Th¢ CoMlttee when completr shall consist oF.- ia) UP lo 6 elected memkrs: (b) two repre5entstive Tnfxnbers, one ap[K>intl by each of the Knowlton Parish CouncTrl and the Par(Khial Church C0clI of Horton and Chalbury (th¢ coU11S (¢) up to 4 (xFopted membets provided that the numIr of Lv.opted tTnEtr5 sl¥Jll not exceed the numEer of cltl memlxys at any Ob'tttives aNd Acltvities Th¢ object of the charity shall . l. The provision and tnaintenance of a village hall for the use of the inhabitants of the parishes of Hort(Trn and Chalbury and Surrounding areas without distiD¢tion of wliti(xi, religious or other opinioT4 includkng use for tI, Ic¢tsEres and classe& and for other fortll5 of reation and leisurc time ocWti0 with the obJt of impmving the conditions of life for the said inhabitants. 2. The land and buildings shall be held un tttLSt for the putPDS¢ of a village baiL
ortOD & Chalbury Vthge Hll Cbrity Rfgi%t¢rrd Nwmber3(11142 Report of the Trustees ( roDtinu¢d) for the Year Endtd 31 Dttember 2023 ChairJD4n's Re rt for Ilortoll & Ch¥llw Wi e Hall 2024 One of the major initi81ives of 2023 was the implementstion of an online booktng syst¢m. This has proved an excellent rCe. a valuable tool for EK>th wr Administrdtor and our Treasurer. In June we welcorned a new AdMiniSOr Sophie kn rePlt LTS& who'd Ien with us for 6 years. W¢ also wclcomcd Amanda who r¢plar£d Hayl¢y to k¢cp thc hail spick & span whtch is Fnv¢h appreCied by our hiEers. The hall continues to a pular venue. At weekeThJs it is Fmked out for yoga day4 IrtieS, najning ceremonies and such like &5 well as events held by I(1 otEanisations eg Éhe Rotary Club. cl1¢ car club and Choral Socidy. We<klings continue to be a major sOue of income and there were four in 202i. Added to our list of weekday regular hirErs ts a morning Pilates session which st3rteAI at the ginning of the ycar, now we l]ave wobably reached the limit of the slots available for taking on regular hires. We Thlise the importaDce of keepiDg S0C weekday time available for hirers who return to us time after time such as Julia's House who IM)Id their trainings sessions in our halL and other organisation& as well as for the ¢&S1Onal hirer Tequtring the hall for a specific event. Twice monthly. Friday evening is available lor local families to come along to get together, play a variety of ga¢5 or simply up for a (at¢h . A cUY evening was arranged and a Christr(w BBQ. Local rc5idents also gathe to watch th¢ Coronation on a big screaj. followed by an indr 'streei party.. Fundrni5ing is a necessary source of JdÉlioTthI atm] we are very gratefvl to our Socia] Team fortheir va]uable contributi. One memorable eveni was ihe Murder Mystay evenin& The Social team 'per5vaded' some unsuspecttng rtsidettts to demotLstr&e their hidden talents in 'Who Shot th¢ Farnirf.. a Murder Myslery Play. Other Fund rnising events included the always quiz night art for the first tim< a Christmas Wreath making afternoon which was sh a success that it's in the diary for 20241 Our monthly Cream ted afternllS held fiY)m March till O£toiKr ar¢ well establish and people come from far afield. We weEe asked if we c(yJld njn a Christm&s Cream Tea which we bave now done success11Y for s¢vera] ycar5. The Village Fete held in Sqrtemlr w&5 ¢njoyabl¢ (¥)mmunity evenL Obvio81y rdising money is a major aim, but il's also an Op)rtUnIty for lool Tesidents to rncct up & for visitors to see our atnazing facilitie& ID 2023 we hwj the added atttIon of a dog show which Effought in a lot of different people and we wer¢ also ready with a 'volunteer stattd, with giveaways to encourage Ople to consider volunteeTing. We always wel(xTrme volunteers - the more F¢ople who can help oul with the upkeep of the hall the ttter &% it help5 keep the running costs down. In August w¢ hcld our first 'maint¢nan(z day. when (x)mmittee memFtts & a few volunteers trckled %)me of the less SlalIst jobs arourtd th¢ hall eg touching up patnt & boovering the curtains {the quote for cleaning the ctal]L$ w&% neaTly £30(M)I W¢ to hold these maintenance days twice yearly. l appr¢¢iat¢ th¢ amount of lim¢ giv to the organisation of all the events so a heartftlt thank you lo everyone involved. The opeThtion of the Hall continuts to develop thpnks to our Tntee4 har&Wol1g Manag¢rnart Comrnitt4 and our wTr5ci¢ntious AthnintstTator wbo comKttently managts
Horton & Cbalbury Village H411 Ch¥rity R$tered NuDhber3(11142 Report of the Th15tees ( CODtinued) for th¢ Year Ended 31 December 2023 hirc5 and b(Kbkings as well as taking on &5pects of the caTEtsking rol& Particular thanks must go to Claire, our TrUr¢r. for nol onty hu pru(knt financial management, but for everything else she do&s io suPrt the (perdtion of the hall. One of our longest standing COmTnittc¢ muniK¥s John Strrd rrfir ill 2023, H¢'d pVIouSly served on th¢ committee of th¢ old Village Hall and been a very involved with planning & building of this 'new' hall ..now 16Yra okl! We are very gratefid for his valuable contTibution over the Years. R Nash September 2024 TressuTEf'5 Re ort 2023 was a more rrt)sitive year respect of hire incimne which was up by 120/• on 2021 this due to att incr in hire charg&8 rnther than an i[rease in occupancy. EquaEIy sitively, fi]ndraisit]g income w&s up by 33 /0. As reiM)rted in the 2022 Treasurer's rerrt fundrrising wa4 the key to hleYing a surplus in 2023 andthat achieved ailKit a stnall of £248. Enew costs were a concern for 2023, a one year conbxt for the supply was signed but the osts were £5,596 illCTea5e on the previous yw of over 3(KIYo. The eergY cost for 2024 will t¢ approximately 5011/• of this figur¢. Hire charges which have remained the same for two years are being incre&sed on 01 January 2025 which wTrll help towards covering the overt]cads. Oncc agaiE4 fi]ndraising r¢mains the key to ensuring we are able to achieve a sUlUS in 2024, thcre are eight weAldings and the usual Indian Festival iK)oked for 2024 and most weekends are fully ixjow at thi5 date we are forasting a m(mI Surp1¥ of auA £l.IMM). It is sens&te to tetain as many of our resetves &8 p)ssil)le to cover any fiEture deficits but also to allow repatrs and replacements as required to equirAnent thai is now more than thirteen years old. We arc already 5eein8 some of the5¢ costs in 2024 and If they are unexpec¢ they will afft the foreca8ied surplus. Our biggest challenge now is a noTr fmancial and that ts the EeLruiting of volunteers. We have welcomed two new committee memEt]¥ in 2024 who replace outgoing members. We are already buying cakes to sell at cream *a8 rathet thall Illg able to rely on volunte5 making them. Wc h&v¢ hcld rwruitmcnt drivcs at the fctr, have vertS in the hall and on our weitsite and hope tIl regular community events help us Teach new potential volunteers. Our voluntary Exbsitions are not nttessarily a large time commitmeDL" nMking a cak4 hdping at cr&Tr ttas, Some rnÉnor at the hail a1 of cOue a little more in ternis of time, becotniDg a Committee member. Claire Robinson (Treasurer) Sept¢nRb¢r 2024
Horton & Chalbury village Hall Charity Registered Number 301142 Statement of Financial Activities For year endillg 31 IleLYmber 2023 31112t2u22 Funds Funds Funds FutKIs 1COmINg Resourtes Grants and DonatioDs Grdnls Donations Total Grants & 1.039 118 1.157 1.039 118 1.157 3,274 69 Investrnent Inc(¢ Bank & Otkr Interest Totsl InvestrneDt Imcome 473 473 473 Incomin CharitableActivities Gertetat Hiring chaeS Wedding Hiring5 Funthaisittg Events Total 15,714 4J50 15.714 4.350 12,753 s.5 W95 W95 21.961 Total Ineornimg Resourtts 27 27 4011 Resources Expended 2&977 2J et Ineoming resourees betore rtktr gxittsAosses Other G4in$l{[Ase5) (Depreciatiolll Ntt movement in Funds 151 {219) (w) (&057) ReconcilitioD of Funds (Total FuTMls brought fonvaTd) 54 367 104 281 Total Funds urrxd Forward 27 Tbe Dotes form prt of the fi•nei sttememt&
HortOD & Chalbury W1ge Hall Charity Regtered Number 301142 Balance Sheet 31 Deeember 2023 NotQ8 31112r2023 31112n022 Fixed Assets Tangible Assets 31 Current A&qets tkbtors Cash at Bank and in hand. Creditors Amounts falling due within one year. Net Currettt knets 728 480 Total knets less oi Current Liabilitie Net Assets Fullds 7,&9 11 kFep7EM66£ 2024
Hortoll & Chalbury Vluage Hgll Charity Registered Number 301142 Not to the Financial Statements For the Year Ended 31 De¢ewber 2023 Accountin Poliei Accounting Conventio Thc financial statements have been prepared under hislorical c05t convention and in accordance with the Finala1 Rep)rting Standards for small entities (effeclive Janugry 2007) and follow the recommcDdations in Awunttng and rctthing for Charities: Stst¢m¢nt of Recommended Practice Ied (revis¢d 2005). Ill¢ome a) Grants and donations are recA)gniwl in full in the Statement of Financial Activities wh¢n received. b) All other income is recognIs in fidl wIn Te1Ved. Expenditure a) All expenditure is recognised in the peri(xl in which it occurred. b) All expenditure is allo(*¢d to th¢ activity to which the costs r¢lat¢. Tallgib Fixed knets Depreciation over 125 years has b¢en provided for the long lease. Depreciation of FiXreS and Fittings has Ien providd at I /0 per annutn. Depreciation of Plant and Equiptnent h&s be wovided over 15 ycars.
Horton & Chglbury Wge Hau Charity Registered NTdmber 301142 1¥4otes to the FIDaneial Statements For the Year Ended 31 December 2023 ible Fix¢d Asryets FIXti¢S & Plant & Long Fittings Equipment Lusehold Totsl COST 01 January 2023 Additions in year 42,966 .187 333,942 437,095 At 31 December 2023 333 942 437 095 DEPRECIATION As at 01 January 2023 Charge for year At 31 Decemkr 2023 39.699 467 47.822 4.012 51 36,950 2.672 124,471 131622 NET BOOK VALUE At 01 January 2023 12 12 At 31 DecemlKr 2023 305 473 Resoure&s ded Charitable Restricted Total 2022 Insurance Light & Heat 2.195 5.596 147 13.400 198 4.400 50 1195 5.596 147 13,400 198 4,400 50 2,048 1.823 46 11.154 932 4,800 Repairs & Maintenan(z . Miscellaneous Hall running ** Bank charges Licences 03 Minor e2pitg1 eipendithre & Aet Replacement Ireatthl as Repairs and Renewals ' ineludes cesspit. consllmables eleaning ganlell ** AdmiDistrtorl Caretaker io
Horton & Chalbury Village Hall Charity Reptered Number 301142 Notes to the FIne191 Statements For the Year Ended 31 Dember 2023 Creditors Amounts falling due within one year. 31112J2023 3111212022 Ha]1 running R¢pairs/maint£nance Irenewa15 Loan Debtors Amounts falling due within one year JI/12023 3111212022 HiTe chalges Bowls Related Parties No remunerntion or ex wtte ld to the TnLSttes. GeDeAI Fulld The general fu is in ¢dit ty
t 31 December 20?3
R&stricte41 Fund The re#ricted fijnd 15 in 11t by at 31 DMber 202J
Horton & Chlbury Vthage Hau Charity Registered Nllmber 301142 Notes to the 8cial Statements For the Year Ended 31 December 2023 Fund Balncts & Movements duri Year Incoming Resourc¢s Balanee Resovrces Exprnded l/lll023 2023 Balance 31112Q3 General Unrestricted Futtd8 85.554 27225 27.444 85.335 Restricted Fund8 684 274.866 Total Fund5 27 711M 2$ 3 128 12
Horton & Chalbury VJll2ge Hall Cbaritv Registernl Number 301142 Inde Hall endent Examinen Re rt to the Trvstees of Horton & Ch8lbu I rep)rt on the accounts ofthe Charity for the year ended 31 December 2023, which are set out on pages 4 to 12. oDstbilities and basis of re As the charity's trustee4 you are responsible for the preparation of the accounts in accordance with the requirements of the Charilies Act 2011 ('Ihe Act"). I report in respect of my eMInatIon of the Trust's a¢wunts caffied out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commtssion under section 145(5Xb) of the Act. Inde nden* uaminer's statement I have completed my examination. I c4)nfwm that no material matters have come to my attention in Connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with 5CCtion 130 of the Charities Act: or the accounts did not accord with the accounting rewrds; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in th¢ Charities {Accounts and Reports) Regulations 2008 other than any requirclncnt that the accounts give a 'truc and fair. vicw which is not a matter considered as part of an independent examina- tion. I have no concerns and have comc across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandinu of the accounts to be rcached. A.G. Chamberlai Island View, Chalbury. Wiml)orne. DorseL BH217EZ Date: U3 AU6US 1 2024 13