2022-02-28-accounts

Ferndown Village Hall

Report and Unaudited Financial Statements For the year ended 28 February 2022

Charity number 301135

Ferndown Village Hall

Unaudited Financial Statements

For the year ended 28 February 2022

Contents
	Page
Charity information	1
Report of the Management Committee	2-4
Report of the Independent Examiner	5
Statement of financial activities	6
Balance sheet	7
Notes to the financial statements	8-11
Detailed income and expenditure account	12

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Ferndown Village Hall Report of the Trustees For the Year Ended 28 February 2022

The Trustees present their report with the financial statements of the charity for the year ended 28 February 2022. The Trustees have adopted the provisions of the Accounting and Reporting by The Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ( effective 1 January 2015)

OBJECTIVES AND ACTIVITIES

The objectives of the charity as set out in its governing document are to provide facilities to organisations in the Parish of Hampreston and the District of Ferndown.

Ferndown Village Hall offers an affordable venue for the community of Ferndown and the surrounding area. The building which was extensively refurbished in 2010, is located on the corner of Mountbatten Drive and Church Road close to the centre of Ferndown. It is home to many clubs and groups and is used regularly for a range of activities, including adult education, badminton, craft groups, drama groups, fitness classes, a horticultural association, musical groups, a retirement fellowship, University of the Third Age, yoga, dance classes and two church groups.

The Trustees have referred to the Charity Commission’s guidance on public benefit when reviewing aims and objectives and when planning future activities. Since the charity’s facilities are generally available to voluntary and community organisations in Ferndown and the surrounding area and charges for the use of the facilities are affordable, the Trustees are satisfied that the charity meets the Charity Commission’s public benefit test.

ACHIEVEMENT AND PERFORMANCE

Charitable Activities

There is a growing demand for the use of the hall by local voluntary groups and the residents of Ferndown. The considerable investment in the building and its facilities over current and previous years means that the hall offers an attractive venue for local groups.

Overall the village hall continues to play an important role in providing a focal point and home for voluntary and community activity in Ferndown. The Trustees are committed to ensuring that, through good management and continuous investment in the facilities , the hall will continue for play this vital role.

FINANCIAL REVIEW

The charity’s income for the year was £48,275 :( 2021: £28,938). Due to the lifting of Coronovirus restrictions many clients have returned which is reflected in the increase of Income this Financial Year.

Expenditure has been kept to a realistic level within the constraints of the funding. At the beginning of the Financial Year a further grant was obtained from Dorset Council. This grant has been deferred to fund projects as and when they come on stream. This grant aided the return to normal functionality of the Hall. However, due to the slow return not just of the Hall but in general terms projects that would have been dealt with have been scheduled for the next Financial Year. This has resulted in an increase in liquid funds at the year end.

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Ferndown Village Hall Report of the Trustees For the Year Ended 28 February 2022

The Trustees continuing aim is to retain sufficient cash funds within the Charity’s bank account to provide adequate working capital to sustain day-to-day operations , provide funding for the replacement of assets as they come to the end of their working life and to ensure that it can finance the repair and renewal costs as they arise on an ageing building. These form the general reserves of the charity.

As of 28 February 2022 the charity’s cash reserves were £ 56,980 : ( 2021 : £24,170) This figure comprising of £56,980 (2021: £24,170 ) in general funds. There were no restricted funds.

STUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is controlled by its governing documents deed of trust which constitutes the unincorporated charity. Ferndown Village Hall is governed by a transfer and trust deed dated 29 February 1934. By virtue of a supplementary Constitutional Deed dated 21[st] July 2021 which was approved by the Charity Commission on the 11[th] February 2022 brings the Charity up to date and in line with current legislation.

It is a membership-based organisation, with members comprising organisations located in the Parish of Hampreston and the District of Ferndown.

The overall general Management and control of the Charity and the premises rests with the Trustees who are elected for a three year term. The election to the Board of Trustees is made at the Annual General Meeting by the Users. To vote they must be 18 years or over.

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Ferndown Village Hall

Chairman’s Report

Year Ended 28 February 2022.

Over the last couple of years I have had to report on how hard it has been with the Covid Pandemic dominating the scene. Although not over, various restrictions have been eased and as a result the overall situation of Ferndown Village Hall has improved.

We did secure some further Grant monies from Dorset County Council as part of The Government Scheme and have received substantially more monies from the various lettings as many of our customers have now returned as well as some new ones.

We have kept our costs down as far as we could and have managed to undertake some projects during the year. This includes the refurnished foyer as well as other maintenance improvements. However, other major improvements have had to be deferred to the next Financial year.

All of this has meant an increase in liquid funds during this Financial year and the Balance Sheet is showing a healthy Reserve to take the Hall forward. A defibrillator has been purchased for the Hall that will be commissioned in April 2022. We have projects at the planning stage including up grading completely the stage lighting and stage floor along with other overall improvements. We also have other major projects to sort out including the cleaning of all the stage curtains.

I must once again thank all my Trustees for their support and help over this past year. As we begin to see following the easing of restrictions bookings have returned and we are now more booked than ever. We still however want to maintain our hall and its facilities primarily for the benefit of the people of Ferndown.

All the Trustees would like to thank all our users and look forward to seeing them throughout the coming year

Mike Jasper

Chairman

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Ferndown Vlllage Hall Flnandal Statements Year Ended 28 February 2022 Independent Examinerfs Report I report on the accounts of the Vllla8e Hall for the year ended 28 February 2022, which are set out on pages 6 to 11. Respectl¥e responslbllltles The hairs trustees are responsible for the preparation of the actounts. The trustees consider that an audit is not requlred for this year under sectlon 144 of the Charitles Act 2011 (the 2011 Act) and that an Independent examlnatlon Is needed. It is my ￿SponsiblE1ty to: examine the accounts under section 145 of the 2011 Act; to follow procedures laid down in the General Dlrectlons 8lven by the Charity Qimmlssion under 5ectlon 145151 of the 2011 Act; and to state whether partlcular matters have come to my attentlon. Basls of Independent examlnerfs report My examSnation was carried out in accordance with the General Olrectlons of the Charlty Commissioners. An examination Includes a review of the accounting records kept by the village hall and a comparison of the accounts presented with those records, It a150 includes consideratlon of any unusual items or dlsclosures In the accounts. and the seeking of explanatlon5 from you as trustees, concernlng any such matters. The procedures undertaken do not provlde all the evldence that would be requlred In an audlL and consequently, no opinlon Is given as to whether the accounts present a 'true and fair view, and the report Is Ilmlted to those matters set out in the statement below. Independent examlnerfs statement In connectlon wlth my examlnatlon, no matter has come to my attentlon: 111 which gives me reasonable cause to belleve that, in any material respect, the requlrements: to keep accounting records In accordance with s.130 of the Charities Act 2011- and to prepare whlch accord with the accountlng records and to compty wlth the accounting requirement5 of the 2011 Act have not been met; or {21 to which, In my opinlon, attention should be drawn In order to enable a proper understanding of the accounts to be reached. Name of principal.. J R M Plcker FCCA Relevant professlonal quallflcatlon or body.. Chortered Certlfled A¢¢ountant Dated., 1710612022 6 Vlolet Farm Close Corfe Mullen Wlmborne Dorset BH213DR Page 5

Ferndown Village Hall

Statement of Financial Activities ( including Income and Expenditure account ) for the year ended 28 February 2022

Note Income from: Grants and Donations Charitable activities Investments Other Total 3 Expenditure on : Raising funds Charitable activities Total 4 Net income ( expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward	Unrestricted Funds 2022 £ - 47,945 2 328 48,275 - 25,338 25,338 22,937 - 22,937 895,173 £918,110	Unrestricted Funds 2021 £ 18,014 10,862 12 50 28,938 - 29,974 29,974 (1,036) (1,036) 896,209 £895,173	Restricted Funds 2022 £ - - - - - - - - - - -	Restricted Funds 2020 £ - - - - - - - - - - - -	Total Total Funds Funds 2021 2021 £ £ - 18,014 47,945 10,862 2 12 328 50 48,275 28,938 - - 25,338 29,974 25,338 29,974 22,937 (1,036) - - 22,937 (1,036) 895,173 896,209 £918,110 £895,173

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Ferndown Village Hall BALANCE SHEET 28 February 2022

Note Fixed Assets 6 Current Assets Debtors 7 Accrued Income and Prepayments 7 Cash at Bank Creditors: amounts due within one year 8 Net current assets Net assets Reserves 9 Restricted funds Unrestricted funds Total funds	2022 2021 £ £ 868,370 868,583 4,175 695 1,383 3,013 56,980 24,170 62,538 27,878 12,798 1,288 49,740 26,590 £918,110 £895,173 - 918,110 895,173 £918,110 £895,173

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Ferndown Village Hall

Notes to the Unaudited financial statements for the year ended 28 February 2022

1. Accounting policies

Basis of preparation

• a) The financial statements have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 ) ( effective 1 January 2015); Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland ' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.

The financial statements are prepared in pounds sterling which is the functional currency of the charity. Monetary amounts in these statements are rounded to the nearest £.

b) Preparation of the accounts on a going concern basis

• At the time of approving the accounts the Trustees have considered that there are no material uncertainties about the charity's ability to continue. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

• c) Grants are recognised in the Statement of Financial Activities in the year to which they relate. Generally grants have conditions attached that create a service requirement that must be met by the Charity and accordingly are included as incoming resources from charitable activities.

• d) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.

• e) Resources expended are allocated to the particular activity where the cost including staff salaries relates directly to that activity.

• f) Depreciation is provided at rates calculated to write off the cost of each asset either over its expected useful life which is estimated to be at 5 years ( 3 years in respect of computers) or over the period covered by the grant receivable which may be three years or less.

• g) Unrestricted funds are other incoming resources receivable without specified purpose, budgetary conditions or contracts and are available as general funds.

• h) Restricted funds are to be used for specific purposes as laid down by the grantor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.

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Ferndown Village Hall

Notes to the Unaudited financial statements for the year ended 28 February 2022

2. Net incoming resources for the year This is stated after crediting and charging: Bank deposit interest received Depreciation 3. Incoming resources Charitable Activities Grants Donations Other Investments	2022 2021 £ £ 2 12 5,925 5,614 47,945 10,862 − 17,954 328 60 − 50 2 12 48,275 £ 28,938 £

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Forndown Vllkgo Hal Not•$toth• unaudit•dlinanual Blatm•ntsforth• •ar •nd•d 28F•brua Exp•ndftur• Expendlture on charitsble aaivltles Premlses 9,755 174 Repalrs neral Admlnlstratlon 14,274 Dep￿￿31￿cIn 5,925 4338 5,614 29,974 5. NoTrust&4 r4clvgdany rgn¥Jngratlon durln8th• ygarorlnth• prgvlous y•ar Trusteesare not reimbursedfDr travellin8costs. &Tan84ble fixd ass•ts Cost BrouBhi forward 87&073 5.712 874,￿3 345 Disposal of Asserts Carried forward £ 884785 £ 874orJ Depre(iation BrDU8hi forward Charge forthe year Adju5tmentlor disposa15 Carried foTward 9,4 5.925 4,231 5.614 N4tbookvalug At 28Febwwry2Q12 t 4370 e 84585 7. Oebtord Nmountsfalln8dug ￿thIn on• yaar Contract in(0￿￿ receivable A(crued Incorne Prepayments 4.175 619 2.394 & Cr4dltoN'. amountsfallln8du wlthln on• y4a Income receDfed in advance Ac£ruals 111717 575 713

Notestothe finanual 5tatementslorthe earended 28Febwa 9. Reserves Unrestricted Restricted Brought forward at I Wrch 2021 Trdnsfer between reserves Surplus I deficit l of income over expenditure rried forward at 28Febru3ry 2022 J5,173 22.937 918,110 The re5erve5 at the year end are rep￿sented by.. Unyesttrltted Restrfaed Fixed a55ets Debtors and Prepayments Bank and cash 864370 5,558 5fi980 93Q 12,798 Creditor5 918,110 li

Ferndown Village Hall

Detailed Statement of Financial Activities for the Year ended 28 February 2022

INCOME AND ENDOWMENTS Donations and Grants Rental Income Hall Rents Received Deposit Account Interest Other Income Total ncome EXPENDITURE Charitable Activities Advertising Entertaining Support Costs Rates and Water Light and Heat Telephone and Broadband Insurance Postage and Stationery Licences and Subscriptions I T Support Rubbish Collection Cleaning Sundries Property Maintenance Repairs and Renewals Accountancy and Legal fees Other Professional fees Other Expenditure Depreciation Impairment of Assets Total Expenditure Net Income/( Expenditure)

2022 2021 £ £ 328 18,014 328 18,014 47,945 10,862 2 12 47,947 10,874 50 - 50 48,275 28,938 - - 527 - 527 - 896 545 4,490 3,464 670 604 1,020 1,082 42 95 996 1,086 619 281 165 163 3,544 2,224 270 242 12,712 9,786 6,174 14,274 6,174 14,274 - - - 300 - 300 5,925 5,614 5,925 5,614 25,338 29,974 £22,937 £(1,036)

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