## **Ferndown Village Hall**
**Report and Unaudited Financial Statements For the year ended 28 February 2022**
**Charity number 301135**
## **Ferndown Village Hall**
## **Unaudited Financial Statements**
**For the year ended 28 February 2022**
|**Contents**||
|---|---|
||**Page**|
|Charity information|1|
|Report of the Management Committee|2-4|
|Report of the Independent Examiner|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the financial statements|8-11|
|Detailed income and expenditure account|12|
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## **Ferndown Village Hall Report of the Trustees For the Year Ended 28 February 2022**
The Trustees present their report with the financial statements of the charity for the year ended 28 February 2022. The Trustees have adopted the provisions of the Accounting and Reporting by The Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ( effective 1 January 2015)
## **OBJECTIVES AND ACTIVITIES**
The objectives of the charity as set out in its governing document are to provide facilities to organisations in the Parish of Hampreston and the District of Ferndown.
Ferndown Village Hall offers an affordable venue for the community of Ferndown and the surrounding area. The building which was extensively refurbished in 2010, is located on the corner of Mountbatten Drive and Church Road close to the centre of Ferndown. It is home to many clubs and groups and is used regularly for a range of activities, including adult education, badminton, craft groups, drama groups, fitness classes, a horticultural association, musical groups, a retirement fellowship, University of the Third Age, yoga, dance classes and two church groups.
The Trustees have referred to the Charity Commission’s guidance on public benefit when reviewing aims and objectives and when planning future activities. Since the charity’s facilities are generally available to voluntary and community organisations in Ferndown and the surrounding area and charges for the use of the facilities are affordable, the Trustees are satisfied that the charity meets the Charity Commission’s public benefit test.
## **ACHIEVEMENT AND PERFORMANCE**
## Charitable Activities
There is a growing demand for the use of the hall by local voluntary groups and the residents of Ferndown. The considerable investment in the building and its facilities over current and previous years means that the hall offers an attractive venue for local groups.
Overall the village hall continues to play an important role in providing a focal point and home for voluntary and community activity in Ferndown. The Trustees are committed to ensuring that, through good management and continuous investment in the facilities , the hall will continue for play this vital role.
## **FINANCIAL REVIEW**
The charity’s income for the year was £48,275 :( 2021: £28,938). Due to the lifting of Coronovirus restrictions many clients have returned which is reflected in the increase of Income this Financial Year.
Expenditure has been kept to a realistic level within the constraints of the funding. At the beginning of the Financial Year a further grant was obtained from Dorset Council. This grant has been deferred to fund projects as and when they come on stream. This grant aided the return to normal functionality of the Hall. However, due to the slow return not just of the Hall but in general terms projects that would have been dealt with have been scheduled for the next Financial Year. This has resulted in an increase in liquid funds at the year end.
**2**
## **Ferndown Village Hall Report of the Trustees For the Year Ended 28 February 2022**
The Trustees continuing aim is to retain sufficient cash funds within the Charity’s bank account to provide adequate working capital to sustain day-to-day operations , provide funding for the replacement of assets as they come to the end of their working life and to ensure that it can finance the repair and renewal costs as they arise on an ageing building. These form the general reserves of the charity.
As of 28 February 2022 the charity’s cash reserves were £ 56,980 : ( 2021 : £24,170) This figure comprising of £56,980 (2021: £24,170 ) in general funds. There were no restricted funds.
## **STUCTURE, GOVERNANCE AND MANAGEMENT**
The Charity is controlled by its governing documents deed of trust which constitutes the unincorporated charity. Ferndown Village Hall is governed by a transfer and trust deed dated 29 February 1934. By virtue of a supplementary Constitutional Deed dated 21[st] July 2021 which was approved by the Charity Commission on the 11[th] February 2022 brings the Charity up to date and in line with current legislation.
It is a membership-based organisation, with members comprising organisations located in the Parish of Hampreston and the District of Ferndown.
The overall general Management and control of the Charity and the premises rests with the Trustees who are elected for a three year term. The election to the Board of Trustees is made at the Annual General Meeting by the Users. To vote they must be 18 years or over.
**3**
## **Ferndown Village Hall**
## **Chairman’s Report**
## **Year Ended 28 February 2022.**
Over the last couple of years I have had to report on how hard it has been with the Covid Pandemic dominating the scene. Although not over, various restrictions have been eased and as a result the overall situation of Ferndown Village Hall has improved.
We did secure some further Grant monies from Dorset County Council as part of The Government Scheme and have received substantially more monies from the various lettings as many of our customers have now returned as well as some new ones.
We have kept our costs down as far as we could and have managed to undertake some projects during the year. This includes the refurnished foyer as well as other maintenance improvements. However, other major improvements have had to be deferred to the next Financial year.
All of this has meant an increase in liquid funds during this Financial year and the Balance Sheet is showing a healthy Reserve to take the Hall forward. A defibrillator has been purchased for the Hall that will be commissioned in April 2022. We have projects at the planning stage including up grading completely the stage lighting and stage floor along with other overall improvements. We also have other major projects to sort out including the cleaning of all the stage curtains.
I must once again thank all my Trustees for their support and help over this past year. As we begin to see following the easing of restrictions bookings have returned and we are now more booked than ever. We still however want to maintain our hall and its facilities primarily for the benefit of the people of Ferndown.
All the Trustees would like to thank all our users and look forward to seeing them throughout the coming year
## **Mike Jasper**
## **Chairman**
**4**
Ferndown Vlllage Hall
Flnandal Statements Year Ended 28 February 2022
Independent Examinerfs Report
I report on the accounts of the Vllla8e Hall for the year ended 28 February 2022, which are set
out on pages 6 to 11.
Respectl¥e responslbllltles
The hairs trustees are responsible for the preparation of the actounts. The trustees consider
that an audit is not requlred for this year under sectlon 144 of the Charitles Act 2011 (the 2011
Act) and that an Independent examlnatlon Is needed.
It is my SponsiblE1ty to:
examine the accounts under section 145 of the 2011 Act;
to follow procedures laid down in the General Dlrectlons 8lven by the Charity
Qimmlssion under 5ectlon 145151 of the 2011 Act; and
to state whether partlcular matters have come to my attentlon.
Basls of Independent examlnerfs report
My examSnation was carried out in accordance with the General Olrectlons of the Charlty
Commissioners. An examination Includes a review of the accounting records kept by the village
hall and a comparison of the accounts presented with those records, It a150 includes
consideratlon of any unusual items or dlsclosures In the accounts. and the seeking of
explanatlon5 from you as trustees, concernlng any such matters. The procedures undertaken do
not provlde all the evldence that would be requlred In an audlL and consequently, no opinlon Is
given as to whether the accounts present a 'true and fair view, and the report Is Ilmlted to those
matters set out in the statement below.
Independent examlnerfs statement
In connectlon wlth my examlnatlon, no matter has come to my attentlon:
111 which gives me reasonable cause to belleve that, in any material respect, the requlrements:
to keep accounting records In accordance with s.130 of the Charities Act 2011- and
to prepare whlch accord with the accountlng records and to compty wlth the accounting
requirement5 of the 2011 Act have not been met; or
{21 to which, In my opinlon, attention should be drawn In order to enable a proper
understanding of the accounts to be reached.
Name of principal..
J R M Plcker FCCA
Relevant professlonal quallflcatlon or body..
Chortered Certlfled A¢¢ountant
Dated., 1710612022
6 Vlolet Farm Close
Corfe Mullen
Wlmborne
Dorset BH213DR
Page 5
## **Ferndown Village Hall**
## **Statement of Financial Activities ( including Income and Expenditure account ) for the year ended 28 February 2022**
|**Note**
**Income from:**
Grants and Donations
Charitable activities
Investments
Other
**Total**
**3**
**Expenditure on :**
Raising funds
Charitable activities
**Total**
**4**
**Net income ( expenditure)**
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Funds**
**2022**
**£**
-
47,945
2
328
48,275
-
25,338
25,338
22,937
-
22,937
895,173
**£918,110**|**Unrestricted**
**Funds**
**2021**
**£**
18,014
10,862
12
50
28,938
-
29,974
29,974
(1,036)
(1,036)
896,209
**£895,173**|**Restricted**
**Funds**
**2022**
**£**
-
-
-
-
-
-
-
-
-
-
-|**Restricted**
**Funds**
**2020**
**£**
-
-
-
-
-
-
-
-
-
-
-
-|**Total**
**Total**
**Funds**
**Funds**
**2021**
**2021**
**£**
**£**
-
18,014
47,945
10,862
2
12
328
50
48,275
28,938
-
-
25,338
29,974
25,338
29,974
22,937
(1,036)
-
-
22,937
(1,036)
895,173
896,209
**£918,110**
**£895,173**|
|---|---|---|---|---|---|
**6**
## **Ferndown Village Hall BALANCE SHEET 28 February 2022**
|**Note**
**Fixed Assets**
**6**
**Current Assets**
Debtors
**7**
Accrued Income and Prepayments
**7**
Cash at Bank
**Creditors: amounts due within one year**
**8**
Net current assets
**Net assets**
**Reserves**
**9**
Restricted funds
Unrestricted funds
**Total funds**|**2022**
**2021**
**£**
**£**
868,370
868,583
4,175
695
1,383
3,013
56,980
24,170
62,538
27,878
12,798
1,288
49,740
26,590
**£918,110**
**£895,173**
-
918,110
895,173
**£918,110**
**£895,173**|
|---|---|
|||
**7**
## **Ferndown Village Hall**
## **Notes to the Unaudited financial statements for the year ended 28 February 2022**
## **1. Accounting policies**
## **Basis of preparation**
- a) The financial statements have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 ) ( effective 1 January 2015); Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland ' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
The financial statements are prepared in pounds sterling which is the functional currency of the charity. Monetary amounts in these statements are rounded to the nearest £.
## b) **Preparation of the accounts on a going concern basis**
- At the time of approving the accounts the Trustees have considered that there are no material uncertainties about the charity's ability to continue. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.
- c) Grants are recognised in the Statement of Financial Activities in the year to which they relate. Generally grants have conditions attached that create a service requirement that must be met by the Charity and accordingly are included as incoming resources from charitable activities.
- d) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
- e) Resources expended are allocated to the particular activity where the cost including staff salaries relates directly to that activity.
- f) Depreciation is provided at rates calculated to write off the cost of each asset either over its expected useful life which is estimated to be at 5 years ( 3 years in respect of computers) or over the period covered by the grant receivable which may be three years or less.
- g) Unrestricted funds are other incoming resources receivable without specified purpose, budgetary conditions or contracts and are available as general funds.
- h) Restricted funds are to be used for specific purposes as laid down by the grantor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
**8**
## **Ferndown Village Hall**
## **Notes to the Unaudited financial statements for the year ended 28 February 2022**
|**2. Net incoming resources for the year**
This is stated after crediting and charging:
Bank deposit interest received
Depreciation
**3. Incoming resources**
Charitable Activities
Grants
Donations
Other
Investments|**2022**
**2021**
**£**
**£**
2
12
5,925
5,614
47,945
10,862
−
17,954
328
60
−
50
2
12
**48,275**
**£**
**28,938**
**£**|
|---|---|
**9**
Forndown Vllkgo Hal
Not•$toth• unaudit•dlinanual Blat*m•ntsforth•
•ar •nd•d 28F•brua
Exp•ndftur•
Expendlture on charitsble aaivltles
Premlses
9,755
174
Repalrs
neral Admlnlstratlon
14,274
Dep31cIn
5,925
4338
5,614
29,974
5. NoTrust&4 r4c*lvgdany rgn¥Jngratlon durln8th• ygarorlnth• prgvlous y•ar
Trusteesare not reimbursedfDr travellin8costs.
&Tan84ble fix*d ass•ts
Cost
BrouBhi forward
87&073
5.712
874,3
345
Disposal of Asserts
Carried forward
£ 884785
£ 874orJ
Depre(iation
BrDU8hi forward
Charge forthe year
Adju5tmentlor disposa15
Carried foTward
9,4
5.925
4,231
5.614
N4tbookvalug
At 28Febwwry2Q12
t 4370
e 84585
7. Oebtord
Nmountsfalln8dug thIn on• yaar
Contract in(0 receivable
A(crued Incorne
Prepayments
4.175
619
2.394
& Cr4dltoN'. amountsfallln8du* wlthln on• y4a
Income receDfed in advance
Ac£ruals
111717
575
713
Notestothe finanual 5tatementslorthe
earended 28Febwa
9. Reserves
Unrestricted
Restricted
Brought forward at I Wrch 2021
Trdnsfer between reserves
Surplus I deficit l of income over expenditure
rried forward at 28Febru3ry 2022
J5,173
22.937
918,110
The re5erve5 at the year end are repsented by..
Unyesttrltted
Restrfaed
Fixed a55ets
Debtors and Prepayments
Bank and cash
864370
5,558
5fi980
93Q
12,798
Creditor5
918,110
li
## **Ferndown Village Hall**
## **Detailed Statement of Financial Activities for the Year ended 28 February 2022**
|**INCOME AND ENDOWMENTS**
Donations and Grants
**Rental Income**
Hall Rents Received
Deposit Account Interest
Other Income
**Total ncome**
**EXPENDITURE**
**Charitable Activities**
Advertising
Entertaining
**Support Costs**
Rates and Water
Light and Heat
Telephone and Broadband
Insurance
Postage and Stationery
Licences and Subscriptions
I T Support
Rubbish Collection
Cleaning
Sundries
**Property Maintenance**
Repairs and Renewals
**Accountancy and Legal fees**
Other Professional fees
**Other Expenditure**
Depreciation
Impairment of Assets
**Total Expenditure**
**Net Income/( Expenditure)**|**2022**
**2021**
**£**
**£**
328
18,014
**328**
**18,014**
47,945
10,862
2
12
**47,947**
**10,874**
50
**-**
**50**
48,275
28,938
-
-
527
-
**527**
**-**
896
545
4,490
3,464
670
604
1,020
1,082
42
95
996
1,086
619
281
165
163
3,544
2,224
270
242
**12,712**
**9,786**
6,174
14,274
**6,174**
**14,274**
-
-
-
300
-
**300**
5,925
5,614
**5,925**
**5,614**
25,338
29,974
**£22,937**
**£(1,036)**|
|---|---|
**12**