Trustees. Annual Report for the period Period stsrt date Period end date From 101 January 2020 31 December 2020 Section A Reference and administration details Charity name Canford Cliffs Village Hall Trust Other names charity is known by Canford Cliffs Village Hall Registered charity number (if any) 301112 Charity's principal address 17 Ravine Road Poole Dorset Postcode BH13 7HT Names of the charity trustees who manage the charity Name of person (or body) entitled to appoint trustee ifan Trustee name Office (rf any) Dates acted if not for whole year Mr Hassam Sufraz Chair and Treasurer Acting Secretary Mr Martin Heath Mr Russell Chaplin Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole The Official Custodian for Charities ear TAR
Names and addresses of advisers (Optional information) e of adviser Name Address Section B Structure. governance and management Description of the charity's trusts Type of governing document Trust Deed {Declaration of Trust dated 29 September 1923) How the charity is constituted Trust Trustee selection methods Appointed by existing trustees for extendable 3 year terms. Additional governance issues (Optional infonnation) You may choose to include additional information. where relevant, about: The trustees have prepared and maintain comprehensive Rules and Regulations to cover administrative prOdureS that are absent in the goveming document. policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charty works; relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities Summary of the objects of the charity set out in its governing document To provide the facilities of a village hall for the benefit of the residents of Canford Cliffs and the surrounding area of Poole and Bournemouth. TAR
Due to the Covid-19 pandemic the Village Hall onty remained open for hire during the year until 20 March 2020. The trustees decided that the hall should remain closed when lockdown restrictions were gradualty eased due to concems about making the hall 'Covid- secure,. The trustees also took into account the risks to the Caretakerlmanager who works in the hall on a daily basis and also lives in the same building with his partner. Prior to the closure of the hall, the usual hirings (as described in the trustees, report for 2019} were made and a number of new bookings for the recently refurbished former Bridge Club rooms (the New Hall) were under discussion. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The trustees confirm that they have had regard to the public benefit guidance issued by the Charity Commission. Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment: contribution made by volunteers. TAR
Section D Achievements and performance Financial commentary Summary of the main achievements of the charity during the year Income The attached accounts show that the hiring fee income in 2020 was only 290/0 of the previous yearfs income. This was due to closure of the hall from 20 March 2020 onwards due to the Covid-19 pandemic. In the eleven weeks prior to closure, the hiring fee income was approximately 15 % greater than for the corresponding period in 2019. From early April a regular income was obtained by letting part of the hall's car park once a week to a local seafood street market which was seeking a new site.This resulted in an additional income of £4,170 for the financial year. A further £21,000 was received from the bequest of a local resident bringing the total received from this source to £114,000. The trust also received a Retail, Hospitality and Leisure Grant of £10.000 from the Council as a result of the March lockdown. Expenditure Employment expenditure increased in 2020 by £1.875 {270/.) due to an agreed increase in the Caretakerlmanagerfs normal working hours.(See Section F below).The working hours were maintained during hall closure with additional maintenance, refurbishment and decorating work being carried out. The Govemment's furlough scheme was not used. The expenditure on general repairs increased by £3,100 due to the costs of materials for the additional work carried out by the Caretakerlmanager. Roofing works, which included replacement of old cast iron gutters and downpipes, were completed early in the year for a cost of £6,972. The opportunity was taken during the hall's closure to have the hall's car park repaired and re-surfaced at a cost of £8,352. Operating surplus The surplus for the year was £5,832 which compares with the pre- pandemic anticipated £10.000+ Yearond reserves The cash reserves at the year-end amounted to a satisfactory £135.316. TAR
Section E Financial review The trusfs written reserves policy is that there should be a contingency reserve and a building refurbishment fvnd. The contingency reserve should amount to at least three month's average expenditure. No maximum has been specified. The building refvrbishment fund should hold a minimum of£40,000 and a maximum of £150,000. The trustees review the trust's finanS at each of their ordinary meetin Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional information) You may choose to include additional infomiation, where relevant about: the charity's principal sources of funds (including any fundraising): how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. The principle source of funding is the hiring of the hall. No fundraising has been necessary since 2010. Expenditure supports the Maintenan and running of the hall. No investments are made. Section F Other optional infonnation The Caretakerlmanagerfs Contract of Employment was reviewed by the trustees early in the year and an amended contract was agreed by both parties in March. In particular, it was agreed that the basic pay would be increased to be no less than the National Living Wage (with Accomodation Offset) and that the nonmal hours of work would be increased from a notional 20 hourslweek to 25 hourslweek to reflect the additional work caused by the hiring of New Hall. It was also agreed that commission on hiring fee income would be re-formulated so as to make commission an incentive payment rather than a necessity for rnting minimum wage requirements. Section G ' Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signatures Full names Hassam Sufraz Martin.Heath Position Chair and Treasurer Acting secretary Date 20 October 2021 20 October 2020 TAR
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Canford Cliffs Village Hall Trust On accounts for the year ended 31 Dernber 2020 Charity no (rf any) 301112 Set out on pages Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordan with the Charities Act 2011 {"the Acr). The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. trhe charity's gross income exeded £250.000 and l am qualified to undertake the examination by being a qualified member of [named body]]. Delete [ ] rf not applicable. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and to state whether particular matters have come to my attention Basis of independent My examination was carried out in accordan with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fairf view and the report is limited to those matters set out in the statement below. IER May 2018
Independent In connection with my examination. no material matters have come to my examiner's statement attention (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address: i* tL Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER May 2018
Give here brief details of any items that the examiner wishes to disclose. NIA. IER May 2018
Canford Cliffs Village Hall Trust Registered Charity No. 301112 17 Ravine Road Canford Cliffs Poole, Dorset BH13 7HT Telephone . 01202 708800 Income and Expenditure Account for the Year ended 31st December 2020 2020 2019 Receipts Hiring fees Legacy- J G Lucas Govt COVID-19 Grant Interest received Car Parking 9,445.21 21,000.00 10,000.00 109.25 4,170.00 44,724.46 32,925.07 15,000.00 142.65 48,067.72 Expenditure: Manager's wages, commission and Ers Nl Insurance General Repairs, renewal and other maintenance Car Park Resurfacing Roof Repalrs Council Tax- Flat Services: Gas Elertricity Water Telephone Bank charges LGF Expenditure PRS Payment Sundry expenses 8,863.45 1,692.73 5.048.61 8.352.00 , 6,972.00 1,543.36 6,987.71 1,689.45 1,950.12 4,788.00 1,217.76 2,974.95 1,602.61 770.40 516.74 60.00 2,896.47 1.755.09 1,026.00 428.47 60.00 39,465.65 726.79 413.90 63,405.41 395.10 Iw.00 38.891.95 Excess of income over expenditure 5,832.51 15,337.69 Per bank 5,723.26 15,480.34 Interest from deposit account 109.25 142.65
Canford Cliffs Village Hall Trust Registered Charity No. 301112 17 Ravine Road Canford Cliffs Poole, Dorset BH13 7HT ',Telephone . 01202 708800 Balance Sheet as at 31st Dernber 2020 2020 2019 Fixed Assets: Freehold property- Willage Hall EquipmenL fixtures and rIng5 £1,150,000.IXI £15.000.(M) £1,165,000.00 £1,150,000.00,(Insurance valuation) £15.0.00 £1.165.000.00 Bank balan$.. CAF Current account CAF Gold Account CAF Platinum account 78,090.53 72,367.27 , £o.oo' 57,115.04 129.482.31 57.224.29 135.314.82 Prepayments: Sundry debtors Total Assets £1,300,314.82 £1,294,482.31 Current Ilabilitie5; PAYEINIC Other5 £0.00 £0.00, £0.00 £0.00 £0.00 The above balance sheet has beet) compiled from the accountlng records of the Canford Clifts Willage Hall Trust and ale in accordance with the provision of the T deed. Authorised and Approved on behalf of the Trustee5 Chairperson:. Name: Mr Hassam Sufraz1 , Signature: Trustee Name: Mr Martin Heath I Signature: Date: External Ac£¢Juntants: Name: Signature: Date: