Trustees. Annual Report for the period
Period stsrt date
Period end date
From
101
January 2020
31
December
2020
Section A
Reference and administration details
Charity name
Canford Cliffs Village Hall Trust
Other names charity is known by
Canford Cliffs Village Hall
Registered charity number (if any)
301112
Charity's principal address
17 Ravine Road
Poole
Dorset
Postcode
BH13 7HT
Names of the charity trustees who manage the charity
Name of person
(or body) entitled
to appoint trustee
ifan
Trustee name
Office (rf any)
Dates acted if not for
whole year
Mr Hassam Sufraz
Chair and Treasurer
Acting Secretary
Mr Martin Heath
Mr Russell Chaplin
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
The Official Custodian for Charities
ear
TAR

Names and addresses of advisers (Optional information)
e of adviser
Name
Address
Section B
Structure. governance and management
Description of the charity's trusts
Type of governing document
Trust Deed {Declaration of Trust dated 29 September 1923)
How the charity is constituted
Trust
Trustee selection methods
Appointed by existing trustees for extendable 3 year terms.
Additional governance issues (Optional infonnation)
You may choose to include
additional information. where relevant,
about:
The trustees have prepared and maintain comprehensive
Rules and Regulations to cover administrative prO￿dureS that
are absent in the goveming document.
policies and procedures adopted
for the induction and training of
trustees;
the charity's organisational
structure and any wider network
with which the charty works;
relationship with any related
parties;
trustees, consideration of major
risks and the system and
procedures to manage them.
Section C
Objectives and activities
Summary of the objects of
the charity set out in its
governing document
To provide the facilities of a village hall for the benefit of the
residents of Canford Cliffs and the surrounding area of Poole and
Bournemouth.
TAR

Due to the Covid-19 pandemic the Village Hall onty remained open
for hire during the year until 20 March 2020. The trustees decided
that the hall should remain closed when lockdown restrictions were
gradualty eased due to concems about making the hall 'Covid-
secure,. The trustees also took into account the risks to the
Caretakerlmanager who works in the hall on a daily basis and also
lives in the same building with his partner.
Prior to the closure of the hall, the usual hirings (as described in the
trustees, report for 2019} were made and a number of new bookings
for the recently refurbished former Bridge Club rooms (the New Hall)
were under discussion.
Summary of the main
activities undertaken for
the public benefit in
relation to these objects
(include within this
section the ststutory
declaration that trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit)
The trustees confirm that they have had regard to the public benefit
guidance issued by the Charity Commission.
Additional details of objectives and activities (Optional information)
You may choose to include
further statements, where
relevant, about:
policy on grantmaking;
policy programme
related investment:
contribution made by
volunteers.
TAR

Section D
Achievements and performance
Financial commentary
Summary of the main
achievements of the
charity during the year
Income
The attached accounts show that the hiring fee income in 2020 was
only 290/0 of the previous yearfs income. This was due to closure of
the hall from 20 March 2020 onwards due to the Covid-19 pandemic.
In the eleven weeks prior to closure, the hiring fee income was
approximately 15 % greater than for the corresponding period in
2019.
From early April a regular income was obtained by letting part of the
hall's car park once a week to a local seafood street market which
was seeking a new site.This resulted in an additional income of
£4,170 for the financial year.
A further £21,000 was received from the bequest of a local resident
bringing the total received from this source to £114,000.
The trust also received a Retail, Hospitality and Leisure Grant of
£10.000 from the Council as a result of the March lockdown.
Expenditure
Employment expenditure increased in 2020 by £1.875 {270/.) due to
an agreed increase in the Caretakerlmanagerfs normal working
hours.(See Section F below).The working hours were maintained
during hall closure with additional maintenance, refurbishment and
decorating work being carried out. The Govemment's furlough
scheme was not used.
The expenditure on general repairs increased by £3,100 due to the
costs of materials for the additional work carried out by the
Caretakerlmanager.
Roofing works, which included replacement of old cast iron gutters
and downpipes, were completed early in the year for a cost of
£6,972.
The opportunity was taken during the hall's closure to have the hall's
car park repaired and re-surfaced at a cost of £8,352.
Operating surplus
The surplus for the year was £5,832 which compares with the pre-
pandemic anticipated £10.000+
Yearond reserves
The cash reserves at the year-end amounted to a satisfactory
£135.316.
TAR

Section E
Financial review
The trusfs written reserves policy is that there should be a
contingency reserve and a building refurbishment fvnd.
The contingency reserve should amount to at least three month's
average expenditure. No maximum has been specified.
The building refvrbishment fund should hold a minimum of£40,000
and a maximum of £150,000.
The trustees review the trust's finan￿S at each of their ordinary
meetin
Brief statement of the
charity's policy on reserves
Details of any funds materially
in deficit
None
Further financial review details (Optional information)
You may choose to include
additional infomiation, where
relevant about:
the charity's principal
sources of funds (including
any fundraising):
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
The principle source of funding is the hiring of the hall.
No fundraising has been necessary since 2010.
Expenditure supports the Maintenan￿ and running of the hall.
No investments are made.
Section F
Other optional infonnation
The Caretakerlmanagerfs Contract of Employment was reviewed by the trustees early in the year
and an amended contract was agreed by both parties in March. In particular, it was agreed that the
basic pay would be increased to be no less than the National Living Wage (with Accomodation
Offset) and that the nonmal hours of work would be increased from a notional 20 hourslweek to 25
hourslweek to reflect the additional work caused by the hiring of New Hall. It was also agreed that
commission on hiring fee income would be re-formulated so as to make commission an incentive
payment rather than a necessity for rn￿ting minimum wage requirements.
Section G '
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signatures
Full names
Hassam Sufraz
Martin.Heath
Position
Chair and Treasurer
Acting secretary
Date
20 October 2021
20 October 2020
TAR

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Canford Cliffs Village Hall Trust
On accounts for the year
ended
31 De￿rnber 2020
Charity no
(rf any)
301112
Set out on pages
Respective
responsibilities of
trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in
accordan￿ with the Charities Act 2011 {"the Acr).
The charity's trustees consider that an audit is not required for this year
under section 144 of the Act and that an independent examination is
needed. trhe charity's gross income ex￿eded £250.000 and l am qualified
to undertake the examination by being a qualified member of [named body]].
Delete [ ] rf not applicable.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the applicable Directions given by the Charity Commission
(under section 145(5)(b) of the Act, and
to state whether particular matters have come to my attention
Basis of independent My examination was carried out in accordan￿ with general Directions given
examiner's statement by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees conceming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a Irue
and fairf view and the report is limited to those matters set out in the
statement below.
IER
May 2018

Independent In connection with my examination. no material matters have come to my
examiner's statement attention (other than that disclosed below ") which gives me cause to believe
that in, any material respect:
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fairf view which is not a matter
considered as part of an independent examination.
I have no cOn￿mS and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
. Please delete the words in the brackets rf they do not apply.
Signed:
Date:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
i* tL
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for examiners).
IER
May 2018

Give here brief details of
any items that the
examiner wishes to
disclose.
NIA.
IER
May 2018

Canford Cliffs Village Hall Trust
Registered Charity No. 301112
17 Ravine Road
Canford Cliffs
Poole, Dorset BH13 7HT
Telephone . 01202 708800
Income and Expenditure Account for the Year ended 31st December 2020
2020
2019
Receipts
Hiring fees
Legacy- J G Lucas
Govt COVID-19 Grant
Interest received
Car Parking
9,445.21
21,000.00
10,000.00
109.25
4,170.00
44,724.46
32,925.07
15,000.00
142.65
48,067.72
Expenditure:
Manager's wages, commission and Ers Nl
Insurance
General Repairs, renewal and other maintenance
Car Park Resurfacing
Roof Repalrs
Council Tax- Flat
Services:
Gas
Elertricity
Water
Telephone
Bank charges
LGF Expenditure
PRS Payment
Sundry expenses
8,863.45
1,692.73
5.048.61
8.352.00 ,
6,972.00
1,543.36
6,987.71
1,689.45
1,950.12
4,788.00
1,217.76
2,974.95
1,602.61
770.40
516.74
60.00
2,896.47
1.755.09
1,026.00
428.47
60.00
39,465.65
726.79
413.90
63,405.41
395.10
Iw.00
38.891.95
Excess of income over expenditure
5,832.51
15,337.69
Per bank
5,723.26
15,480.34
Interest from deposit account
109.25
142.65

Canford Cliffs Village Hall Trust
Registered Charity No. 301112
17 Ravine Road
Canford Cliffs
Poole, Dorset BH13 7HT
',Telephone . 01202 708800
Balance Sheet as at 31st De￿rnber 2020
2020
2019
Fixed Assets:
Freehold property- Willage Hall
EquipmenL fixtures and r￿Ing5
£1,150,000.IXI
£15.000.(M)
£1,165,000.00
£1,150,000.00,(Insurance valuation)
£15.￿0.00
£1.165.000.00
Bank balan￿$..
CAF Current account
CAF Gold Account
CAF Platinum account
78,090.53
72,367.27 ,
£o.oo'
57,115.04
129.482.31
57.224.29
135.314.82
Prepayments:
Sundry debtors
Total Assets
£1,300,314.82
£1,294,482.31
Current Ilabilitie5;
PAYEINIC
Other5
£0.00
£0.00,
£0.00
£0.00
£0.00
The above balance sheet has beet) compiled from the accountlng records of the Canford Clifts Willage Hall Trust
and ale in accordance with the provision of the T￿￿ deed.
Authorised and Approved on behalf of the Trustee5
Chairperson:. Name:
Mr Hassam Sufraz1
, Signature:
Trustee Name:
Mr Martin Heath
I Signature:
Date:
External Ac£¢Juntants: Name:
Signature:
Date: