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2024-03-31-accounts

"o� 0 Scouts Teignbridge District

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2024

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Trustees' Repor and Financial Statements For the Year Ended 31st March 2024

Contents
Page
Charity Information 1
Trustees Annual Repor 2-3
Statement of Trustees' Responsibilities 4
Independent Examiners Report 5
Summary of Financial Activities 6
Statement of Financial Activities 7-8
Balance Sheet 9
Notes to the Financial Statements 10-16

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Charit Information

As at 31 March 2024

TRUSTEES

Mrs D Shaw (Appointed 15 April 2023) D Price (Retired 15 April 2023) A-M Sampson R T White S Robinson M Ruffles T Harvey R Hale Mrs A Howard (Appointed 15 April 2023) Holly Wotton (Appointed 15 April 2023) Mrs F Harvey (Appointed18 September 2023) Alice Fitz-Gerald (Appointed 18 September 2023 Graham Coates (Appointed 18 September 2023)

CHARITY NUMBER 301082 HQ REGISTRATION 10001294 NUMBER CONTACT ADDRESS CHAO NAN FORDER LANE BISHOPSTEIGNTON DEVON TQ14 9Sl

Page 1

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

TRUSTEES ANNUAL REPORT For the Year Ended 31st March 2024

The Trustees present their annual report for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102) and UK Generally Accepted Accounting Practice.

1

Structure, Governance and Management

The District is a trust established under its rules which are common to all Scouts

2 Objectives and Activities

The focus of our activities remains those of the Scout Movement and the support of a programme of youth orientated activities and events. This benefits young people by developing their self confidence and social, practical and life skills.

All young people between the ages of 4 and 25 are welcome as are all our volunteers to whom we are most grateful for the many hours they spend.

3 Achievement and Performance

A full review of the district as a whole and the various sections is included in the published annual report of the Teignbridge District Scout Council.

The principal acheivements in the year under review were supporting the groups within the District and the activities and events organized

The programme of youth orientated activities and events benefits young people by developing their self confidence and and social, practical life skills

Page 2

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

TRUSTEES ANNUAL REPORT (Continued) For the Year Ended 31st March 2024

4 Financial Review

5 Reserves policy

The amount of £38,000 is considered to be one year's operating costs.

The maintence reserve for the Burdett Building is £17,428

Stock replenishment reserve is £10,000

£20,000 to provide funding to any individual group which may be experiencing a short term problem.

----- Start of picture text -----
Apprnved by the Trnstees on 26 Septembe, 2024 and ,;gned on the;, behalf
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Mrs D Shaw - Chair of Trustees

Page 3

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

STATEMENT OF TRUSTEES' RESPONSIBILITIES

At 31st March 2024

We are required under charity law to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the financial activities of the charity for that period.

In preparing those financial statements we are required to

select suitable accounting policies and apply them consistently;

make judgements and estimates that are reasonable and prudent;

state whether the policies adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations and with applicable accounting standards;

prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation

We are also responsible for:

keeping proper accounting records;

safeguarding the charity's assets;

taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the Trustees

Mrs D Shaw - Chair of Trustees

Page4

INDEPENDENT EXAMINER'S REPORT To the Trustees of Teignbridge District Scout Council

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024 which are set out on pages 6 to 16.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(S)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

M DYoung Chartered Accountant Peplows Limited Moorgate House King Street Newton Abbot

Chartered Accountant

Date: 30 September 2024

Page S

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Summary of Financial Activities

For the Year Ended 31st March 2024

Total Incoming Resources
Total resources expended
Net lncoming/(outgoing) resources
Transfers to/from specific funds
relating to income/expenditure
Payment to 1st Chudleigh
Explorer Group Opening Balances
Net movement in funds
Total funds brought forward
Total funds carried forard
Total Incoming Resources
Total resources expended
Net incoming/(outgoing) resources
Transfers to/from specific funds
relating to income/expenditure
Payment to 1st Chudleigh
Explorer Groups Opening Balances
Net movement in funds
Total funds brought forward
Total funds carried forward		 Restricted
Funds
£
85,555
71,230
14,326
3,373
17,699
33,560
51,259
Restricted
Funds
£
83,602
70,960
12,642
(155)
(4,206)
2,616
10,897
22,663
33,560		 2024
Unrestricted
Unrestricted
General Funds
Designated Funds
Total
£
£
£
26,766
112,321
14,746
85,976
12,019
26,345
(6,366}
6,366
3,373
5,653
6,366
29,718
178,761
51,481
263,802
184,414
57,847
293,520
2023
Unrestricted
Unrestricted
General Funds
Designated Funds
Total
£
£
£
18,378
101,980
33,393
104,353
(15,015}
(2,373)
3,388
{3,388)
(155}
(4,206)
2,616
(11,627}
(3,388}
(4,118)
190,388
54,869
267,920
178,761
51,481
263,802

Page 6

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Statement of Financial Activities

for the Year Ended 31st March 2024

Restricted
Funds
£
Membership Fees
Amounts received from Groups
Less: payable to Headquarters
Trading Income
Shop defecit)/surplus for the year as per Appendix 1
Burdet Building
(Deficit)Surplus for the year as per Appendix 2
Activities Income
Ten Tors and Mini 5 Tors
Hurdlestone Challenge
33,797
Hill Walking and Mountain Leader Training
Explorer Groups
35,384
Cremyll Challenge
4,420
District Leaders Account - Beavers
District Leaders Account - Cubs
District Account - Explorers
Invesment Income
Charities fund deposit
461
Lloyds Bank Interest
Scottish Widows
Short term investment with HQ
Other Income
Jamboree levy
Donations, presentations and waived expenses
1,144
1st Chudleigh Scout Group
Jamboree Sales
Funds from Closed Groups
10,349
Membership Discount received from HQ
85,555		 2024
2023
Restricted
General Funds
Funds
General Funds
£
£
£
£
57,402
49,347
49,961
7,441
44,235
5,112
1,616
636
(1,778)
(2,182)
8,662
4,736
31,126
1,725
2,820
35,756
3,904
371
525
735
12,018
503
8,059
3,150
165
1,130
1,021
144
66
70
500
126
4,737
1,470
2,126
1,966
60
6,000
3S
6,651
14
2,790
532
2,732
492
5,283
26,766
83,602
18,378

Page 7

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Statement of Financial Activities

for the Year Ended 31st March 2024

2024 2023
Restricted General Restricted General
Funds Funds Funds Funds
£ £
Resources Expended
Cost of charitable activities
District Leaders Account - Beavers 520.83
District Leaders Account - Cubs 489.5
District Leaders Account - Explorers 1,586 1,183
District Leaders Account -Network Scouts 34 34
Ten Tors and Mini 5 Tors 5,699 6,702
Training Costs 2,185 2,397
District Explorer Groups 29,470 34,266
Hurdlestone Challenge 36,735 29,079
Cremyl Challenge 4,029 3,776
1st Chudleigh Scout Group 3,838
1st Kingskerswell Costs 996
World Jamboree Costs 18,700
Group Refunds - membership discount 532 465
Postage 13 34
Travelling costs 694 452
AGM Expenses 90
Wreaths 28 28
Lottery licence 20 20
Sundry expenses 10
Computer/website 96 96
Ten Tors Subsidy 50 SO
Accountancy and Independent examination 1,380 1,320
New Group Contributions 30 650
Insurance 81 75
Group Set up costs 60
Motion Picture Umbrella Licence 570 482
Depreciation - Equipment 19 96
Total resources expended 71,230 14,746 70,960 33,393

Page 8

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Balance Sheet

31st March 2024

2024 2023
Note £ £ £ £
FIXED ASSETS
Tangible assets 2 201,346 201,766
Investments 3 1,787 1,787
203,133 203,553
CURRENT ASSETS
Stock 4 10,426 10,367
Debtors and payments in advance 5 9,40 8,737
Cash at bank and in hand 6 301,006 266,735
320,841 285,839
CURRENT LIABILITIES
Amounts falling due within one year 7 80,670 75,807
NET CURRENT A ET 240,171 210,032
TOTAL NET ASSETS 43,304 413,585
Represented By
FUNDS
Unrestricted funds
General Fund 9 184,414 178,761
Designated funds 9 S7,848 51,481
Restricted funds 9 51,259 33,560
Revaluation reserve 149,783 149,783
443,304 413,585

The Statement of Financial Activities and the Statement of Assets and Liabilities were approved by the Trustees on 26 September 2024 and signed on their behalf by:

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····························"··· .. ·····"····················· .. · .. -·.,-.. ,.

Mrs D Shaw - Chair of Trustees

RT White -Treasurer

Page 9

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Notes to the Financial Statements

For the Year Ended 31st March 2024

1 ACCOUNTING POLICIES

a) General information

Teignbridge District Scout Council is a charity registered with the Charity Commission under reference number 301082. It is governed by a set of rules and managed by the trustees - appointed under those rules.

Basis of preparation and assessment of going concern

The accounts (financial statements) have been prepared on a going concern basis under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the

Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102),

the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The accounts have been presented in sterling and rounded to the nearest£.

The trust constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The following principal accounting policies have been applied.

b) Income Recognition

All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliable. Membership fees

Are recognised in the accounts for the year to which they relate

Trading income

Is recognised on the point of sale

Burdett Building

Is reflected in the accounts when the rental has occured

Activities income

This is reflected in the accounts when the activity takes place

Investment income

Investment income is recognised on a receivable basis.

Other income

This is reflected in the accounts at the point it is received

c) Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity

to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis.

d) Charitable activites and various costs

A breakdown of these amounts is included within the Statement of Financial Activities

Page 10

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For the Year Ended 31st March 2024

1 ACCOUNTING POLICIES (CONTINUED)

e) Depreciation

Provision for depreciation of fixed assets held by the charity is provided at annual rates to spread the cost (less residual disposal value) of each asset over its estimated useful life.

The depreciation rate currently used is:

Equipment etc 20% straight line Solar Panels Straight line over 15 Years

f) Investments

Investments are a form of basic financial instrument and are originally recognised at their transaction value and subsequently measured at their fair value at the balance sheet date using the quoted market price.

Realised and unrealised gains and losses on the investments are credited/charged directly to the Statement of Financial Activities.

g) Stocks

Stocks of uniform, badges and consumable items have been valued at the lower of cost and net realisable value after making due allowance for obsolete and slowing moving items.

h) Debtors

Debtors are included when the charity knows that the funds are due to them and the amounts can be measured or estimated reliably.

i) cash at bank and in hand

Cash at bank and cash in hand includes cash held in current and savings accounts in UK banking institutions.

j) Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.

k) Funds structure

Restricted funds - these are funds that are subject to specific trusts that must be applied for specific purposes. Other funds held by the charity are unrestricted general funds which the Charity may use for its charitable purposes at its discretion.

I) Governance costs

Independent Examiners Costs £1,380.00 (2023 £1,320.00)

Page 11

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For the Year Ended 31st March 2024

2

TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
COST OR VALUATION
At 1st April 2023
Additions
Disposals
At 31 March 2024
DEPRECIATION
At 1st April 2023
Charge for year
On Disposals
At 31st March 2024
NET BOOK VALUE
At 31 March 2024
At 31 March 2023		 Freehold
Property
£
190,000
190,000
190,000
190,000
Improvements
Plant and
to Propery
Machiner
£
£
14,826
26,072
219
14,826
26,291
3,704
25,428
506
133
4,210
25,561
10,616
730
11,122
644		 Total
£
230,898
219
231,117
29,132
639
29,771
201,346
201,766

The freehold property of £190,000 is not depreciated

Cost or valuation at 31 March 2024 is represented by

Cost
Valuation in 2021		 Freehold
Property
£
40,217
149,783
190,000
Improvements
Plant and
to Property
Machinery
£
£
14,826
26,291
14,826
26,291
Total
£
81,334
149,783
231,117

If freehold land and buildings had not been revalued they would have been included at the following historical cost:

2024 2023
£ £
Cost 40,217 40,217
Value of land in freehold land and buildings 190,000 190,000

Freehold land and buildings were valued on an open market basis on 18 March 2021 by John Stone FRICS

Chartered Surveyor.

Page 12

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For the Year Ended 31st March 2024

2024 2023
3 FIXED ASSET INVESTMENTS
Investments (neither listed nor unlisted) were as follows
£ £
Investment 255 Income fund units at market value 1,787 1,787
4 Stock £ £
Shop Stock 10,426 10,267
Ten Tors - Rucksacks etc 100
10,426 10,367
5 Debtor £ £
Debtors 2,998 3,979
Payments in Advance 6,411 4,758
9,409 8,737
6 CASH AT BANK AND IN HAND
£ £
Cash 432 301
Charities Fund deposit 77,898 74,287
Short term deposit with headquarters 30,000
Explorer Groups 18,350 7,264
Bank Accounts 204,325 154,883
301,006 266,735
Included in amounts held in bank accounts are funds from defunct groups as follows:
1st Ashburton 3,423 3,423
3,423 3,423
7 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
£ £
Income received in Advance 17,447 13,174
Subscriptions received in Advance 58,020 55,552
Other Creditors 5,210 7,088
Tax on investment income **(7) ** (7)
80,670 75,807

Income received in advance relates to funds received in relation to events taking place in the following

accounting period

Subscriptions received in advance relate to the 2024/2025 financial year

Page 13

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Notes to the Financial Statements

For the Year Ended 31st March 2024

8 TRUSTEE'S EXPENSES

8
TRUSTEE'S EXPENSES		 8
TRUSTEE'S EXPENSES
Included in resources expended are the following Trustee's Expenses
Postage
Mileage allowance
9
RESERVES
Unrestricted General Fund
At 1st April 2023
Surplus(Deficit) for the year
Balance at
01/0/2023
£
Designated Funds
Burdett Building maintenance fund
17,574
Clifford fund
9,424
World Jamboree fund
49
Moretonhampstead development fund
9,507
Closed Groups
5,986
SAS fund
2,027
Ten Tors
6,914
51,481
Restricted Funds
Paul Bradley Memorial Fund
1,814
Henry Clatworthy Fund
5,909
Hurdlestone Challenge
9,809
lvor Kingwell Fund
8,632
Explorer Groups
6,827
Cremyll Challenge
569
1st Kingskerswell Scout Group
33,560
Total
85,041
Incoming
Resources
£
407
490
2,246
462
98
8,662
12,365
331
33,797
1,274
38,758
4,420
10,349
88,929		 2024
£
13
496
178,761
5,653
184,414
Outgoing

Resources
Transfers
£
£


300




5,699

5,699
300

36,735

29,470
4,029
996		 2023
£
0
452
190,388
(11,627)
178,761
Balance at
31/03/2024
£
17,981
9,614
2,295
9,969
5,986
2,125
9,877
57,847
1,814
6,240
6,871
9,906
16,115
960
9,353
33,560
85,041
88,929		 71,230 51,259
109,106

Page 14

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For the Year Ended 31st March 2024

Note 9 (Continued)

Description of Funds

Designated Funds

Burdett Building maintenance fund is for the redecoration and major repairs to the building

Clifford fund is to support scouting in the District

World Jamboree fund is to help with the costs of those within the distict attending the World Jamboree Moretonhampstead development fund is held for the future building of new premises Closed Groups Fund are monies received from closed groups

SAS fund is to support scouting in the District

Ten Tors is to support the training of the District teams for the event

Restricted Funds

Henry Clatworthy Fund is to support leader training

The Hudlestone Challenge is a joint venture between Teignbridge District Scout Council and Girlguiding Teignbridge. In the event that the event is wound up then the funds held will be split equally between the two organisations. lvor Kingwell Fund is to support activity leader training and accreditation

Explorer Groups are 8 Explorer Groups in the District

Cremyll Challenge is a specific challenge held annually

Paul Bradley Memorial Fund is a fund to assist Ten Tors participants

Page 15

TEIGNBRIDGE DISTRICT SCOUT COUNCIL

Notes to the Financial Statements

For the Year Ended 31st March 2024

Shop Trading Account
Year ended 31 March
Income
Scout shop and badges
Cost of shop activities
Opening Stock
Purchases
Closing Stock
Gross Profit
Less Expenses
Surplus
Burdett Building
Year ended 31 March
Income
Less Expenses
(Deficit)Surplus for year
2024
£
£
12,334
10,267
10,225
20,492
10,426
10,065
2,269
653
1,616
2024
£
13,081
14,859
(1,778)		 Appendix 1
2023
£
£
ll,06S
10,783
9,366
20,149
10,267
9,882
1,183
546
637
Appendix2
2023
£
10,160
12,342
(2,182)

Page 16