"o� 0 **Scouts Teignbridge District** ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** **TRUSTEES' REPORT AND FINANCIAL STATEMENTS** **YEAR ENDED 31 MARCH 2024** **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** **Trustees' Repor and Financial Statements For the Year Ended 31st March 2024** |**Contents**|| |---|---| ||Page| |Charity Information|1| |Trustees Annual Repor|2-3| |Statement of Trustees' Responsibilities|4| |Independent Examiners Report|5| |Summary of Financial Activities|6| |Statement of Financial Activities|7-8| |Balance Sheet|9| |Notes to the Financial Statements|10-16| **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Charit Information** ## **As at 31 March 2024** ## **TRUSTEES** Mrs D Shaw (Appointed 15 April 2023) D Price (Retired 15 April 2023) A-M Sampson R T White S Robinson M Ruffles T Harvey R Hale Mrs A Howard (Appointed 15 April 2023) Holly Wotton (Appointed 15 April 2023) Mrs F Harvey (Appointed18 September 2023) Alice Fitz-Gerald (Appointed 18 September 2023 Graham Coates (Appointed 18 September 2023) **CHARITY NUMBER** 301082 **HQ REGISTRATION** 10001294 **NUMBER CONTACT ADDRESS** CHAO NAN FORDER LANE BISHOPSTEIGNTON DEVON TQ14 9Sl Page 1 **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** **TRUSTEES ANNUAL REPORT For the Year Ended 31st March 2024** The Trustees present their annual report for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102) and UK Generally Accepted Accounting Practice. ## **1** ## **Structure, Governance and Management** - 1.1 The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts - 1.2 The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association ## **2 Objectives and Activities** - 2.1 The primary objectives are to administer and support scouting activities throughout the Teignbridge District. - 2.2 All activities are carried out by volunteers. When planning activities and Funding for the Teignbridge District Scouts the Council keeps in mind the Charity Commission's guidance on public benefit. The focus of our activities remains those of the Scout Movement and the support of a programme of youth orientated activities and events. This benefits young people by developing their self confidence and social, practical and life skills. All young people between the ages of 4 and 25 are welcome as are all our volunteers to whom we are most grateful for the many hours they spend. ## **3 Achievement and Performance** A full review of the district as a whole and the various sections is included in the published annual report of the Teignbridge District Scout Council. The principal acheivements in the year under review were supporting the groups within the District and the activities and events organized The programme of youth orientated activities and events benefits young people by developing their self confidence and and social, practical life skills Page 2 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **TRUSTEES ANNUAL REPORT (Continued) For the Year Ended 31st March 2024** ## **4 Financial Review** - 4.1 The district's policy on reserves is to hold an amount to cover one year's operating costs plus any amount deemed necessary for the maintenance of the Burdett Building and stock replacement. - 4.2 The principal funding for the operation of the District is membership fees along with the surplus generated from the shop and the Burdett Building. The financial position of the District is satisfactory and funds have all been applied to the furtherance of scouting in the District. ## **5 Reserves policy** The amount of £38,000 is considered to be one year's operating costs. The maintence reserve for the Burdett Building is £17,428 Stock replenishment reserve is £10,000 £20,000 to provide funding to any individual group which may be experiencing a short term problem. **----- Start of picture text -----**
Apprnved by the Trnstees on 26 Septembe, 2024 and ,;gned on the;, behalf
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**----- End of picture text -----**
Mrs D Shaw - Chair of Trustees Page 3 **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** ## **At 31st March 2024** We are required under charity law to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the financial activities of the charity for that period. In preparing those financial statements we are required to select suitable accounting policies and apply them consistently; make judgements and estimates that are reasonable and prudent; state whether the policies adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations and with applicable accounting standards; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation We are also responsible for: keeping proper accounting records; safeguarding the charity's assets; taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the Trustees Mrs D Shaw - Chair of Trustees Page4 **INDEPENDENT EXAMINER'S REPORT To the Trustees of Teignbridge District Scout Council** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024 which are set out on pages 6 to 16. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(S)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or - 2 the accounts do not accord with those records; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. M DYoung Chartered Accountant Peplows Limited Moorgate House King Street Newton Abbot ## **Chartered Accountant** Date: 30 September 2024 Page S ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Summary of Financial Activities** ## **For the Year Ended 31st March 2024** |Total Incoming Resources
Total resources expended
**Net lncoming/(outgoing) resources**
Transfers to/from specific funds
relating to income/expenditure
Payment to 1st Chudleigh
Explorer Group Opening Balances
**Net movement in funds**
Total funds brought forward
**Total funds carried forard**
Total Incoming Resources
Total resources expended
**Net incoming/(outgoing) resources**
Transfers to/from specific funds
relating to income/expenditure
Payment to 1st Chudleigh
Explorer Groups Opening Balances
**Net movement in funds**
Total funds brought forward
**Total funds carried forward**|**Restricted**
**Funds**
£
**85,555**
**71,230**
**14,326**
**3,373**
**17,699**
**33,560**
**51,259**
Restricted
Funds
£
83,602
70,960
**12,642**
(155)
(4,206)
2,616
**10,897**
22,663
**33,560**|**2024**
**Unrestricted**
**Unrestricted**
**General Funds**
**Designated Funds**
**Total**
£
£
£
**26,766**
**112,321**
**14,746**
**85,976**| |---|---|---| |||**12,019**
**26,345**
**(6,366}**
**6,366**
**3,373**
**5,653**
**6,366**
**29,718**
**178,761**
**51,481**
**263,802**
**184,414**
**57,847**
**293,520**
2023
Unrestricted
Unrestricted
General Funds
Designated Funds
Total
£
£
£
18,378
**101,980**
33,393
**104,353**| |||**(15,015}**
**(2,373)**
3,388
{3,388)
**(155}**
(4,206)
2,616
**(11,627}**
**(3,388}**
**(4,118)**
190,388
54,869
**267,920**
**178,761**
**51,481**
**263,802**| Page 6 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Statement of Financial Activities** ## **for the Year Ended 31st March 2024** |**Restricted**
**Funds**
**£**
**Membership Fees**
Amounts received from Groups
Less: payable to Headquarters
**Trading Income**
Shop defecit)/surplus for the year as per Appendix 1
**Burdet Building**
(Deficit)Surplus for the year as per Appendix 2
**Activities Income**
Ten Tors and Mini 5 Tors
Hurdlestone Challenge
**33,797**
Hill Walking and Mountain Leader Training
Explorer Groups
**35,384**
Cremyll Challenge
**4,420**
District Leaders Account - Beavers
District Leaders Account - Cubs
District Account - Explorers
**Invesment Income**
Charities fund deposit
**461**
Lloyds Bank Interest
Scottish Widows
Short term investment with HQ
**Other Income**
Jamboree levy
Donations, presentations and waived expenses
**1,144**
1st Chudleigh Scout Group
Jamboree Sales
Funds from Closed Groups
**10,349**
Membership Discount received from HQ
**85,555**|**2024**
2023
Restricted
**General Funds**
Funds
General Funds
**£**
**£**
£
£
**57,402**
49,347
**49,961**
**7,441**
44,235
5,112
**1,616**
636
**(1,778)**
(2,182)
**8,662**
4,736
31,126
**1,725**
2,820
35,756
3,904
371
525
**735**
**12,018**
503
8,059
**3,150**
165
1,130
**1,021**
144
**66**
70
**500**
126
**4,737**
1,470
**2,126**
1,966
**60**
6,000
3S
6,651
**14**
2,790
**532**
**2,732**
492
5,283
**26,766**
83,602
18,378| |---|---| Page 7 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Statement of Financial Activities** ## **for the Year Ended 31st March 2024** |||**2024**|||2023|| |---|---|---|---|---|---|---| ||**Restricted**||**General**|Restricted||General| ||**Funds**||**Funds**|Funds||Funds| ||||£|||**£**| |**Resources Expended**||||||| |**Cost of charitable activities**||||||| |District Leaders Account - Beavers|||**520.83**|||| |District Leaders Account - Cubs|||**489.5**|||| |District Leaders Account - Explorers|||**1,586**|||1,183| |District Leaders Account -Network Scouts|||**34**|||34| |Ten Tors and Mini 5 Tors|||**5,699**|||**6,702**| |Training Costs|||**2,185**|||**2,397**| |District Explorer Groups|**29,470**|||34,266||| |Hurdlestone Challenge|**36,735**|||29,079||| |Cremyl Challenge|**4,029**|||3,776||| |1st Chudleigh Scout Group||||3,838||| |1st Kingskerswell Costs|**996**|||||| |World Jamboree Costs||||||**18,700**| |Group Refunds - membership discount|||**532**|||**465**| |Postage|||**13**|||**34**| |Travelling costs|||**694**|||**452**| |AGM Expenses||||||**90**| |Wreaths|||**28**|||**28**| |Lottery licence|||**20**|||**20**| |Sundry expenses||||||**10**| |Computer/website|||**96**|||**96**| |Ten Tors Subsidy|||**50**|||**SO**| |Accountancy and Independent examination|||**1,380**|||**1,320**| |New Group Contributions|||**30**|||**650**| |Insurance|||**81**|||**75**| |Group Set up costs||||||**60**| |Motion Picture Umbrella Licence|||**570**|||**482**| |Depreciation - Equipment|||**19**|||**96**| |**Total resources expended**|**71,230**||**14,746**|70,960||33,393| Page 8 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Balance Sheet** ## **31st March 2024** |||**2024**||2023|| |---|---|---|---|---|---| ||Note|£|£|£|£| |**FIXED ASSETS**|||||| |Tangible assets|2||**201,346**||201,766| |Investments|3||**1,787**||1,787| ||||**203,133**||203,553| |**CURRENT ASSETS**|||||| |Stock|4|**10,426**||10,367|| |Debtors and payments in advance|5|**9,40**||8,737|| |Cash at bank and in hand|6|**301,006**||266,735|| |||**320,841**||285,839|| |**CURRENT LIABILITIES**|||||| |Amounts falling due within one year|7|**80,670**||75,807|| |**NET CURRENT A ET**|||**240,171**||210,032| |**TOTAL NET ASSETS**|||**43,304**||413,585| |Represented By|||||| |**FUNDS**|||||| |**Unrestricted funds**|||||| |General Fund|9||**184,414**||178,761| |Designated funds|9||**S7,848**||51,481| |Restricted funds|9||**51,259**||33,560| |Revaluation reserve|||**149,783**||149,783| ||||**443,304**||413,585| The Statement of Financial Activities and the Statement of Assets and Liabilities were approved by the Trustees on 26 September 2024 and signed on their behalf by: **----- Start of picture text -----**
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····························"··· .. ·····"····················· .. · .. -·.,-.. ,. Mrs D Shaw - Chair of Trustees RT White -Treasurer Page 9 **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Notes to the Financial Statements** ## **For the Year Ended 31st March 2024** ## **1 ACCOUNTING POLICIES** ## **a) General information** Teignbridge District Scout Council is a charity registered with the Charity Commission under reference number 301082. It is governed by a set of rules and managed by the trustees - appointed under those rules. ## **Basis of preparation and assessment of going concern** The accounts (financial statements) have been prepared on a going concern basis under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice. The accounts have been presented in sterling and rounded to the nearest£. The trust constitutes a public benefit entity as defined by FRS 102. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The following principal accounting policies have been applied. ## **b) Income Recognition** All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income **will** be received, and the amount of income receivable can be measured reliable. _**Membership fees**_ Are recognised in the accounts for the year to which they relate ## _**Trading income**_ Is recognised on the point of sale ## _**Burdett Building**_ Is reflected in the accounts when the rental has occured ## _**Activities income**_ This is reflected in the accounts when the activity takes place ## _**Investment income**_ Investment income is recognised on a receivable basis. ## _**Other income**_ This is reflected in the accounts at the point it is received ## **c) Expenditure recognition** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement **will** be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. ## d) **Charitable activites and various costs** A breakdown of these amounts is included within the Statement of Financial Activities Page 10 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Notes to the Financial Statements For the Year Ended 31st March 2024** ## **1 ACCOUNTING POLICIES (CONTINUED)** ## e) **Depreciation** Provision for depreciation of fixed assets held by the charity is provided at annual rates to spread the cost (less residual disposal value) of each asset over its estimated useful life. The depreciation rate currently used is: Equipment etc 20% straight line Solar Panels Straight line over 15 Years ## f) **Investments** Investments are a form of basic financial instrument and are originally recognised at their transaction value and subsequently measured at their fair value at the balance sheet date using the quoted market price. Realised and unrealised gains and losses on the investments are credited/charged directly to the Statement of Financial Activities. ## g) **Stocks** Stocks of uniform, badges and consumable items have been valued at the lower of cost and net realisable value after making due allowance for obsolete and slowing moving items. ## h) **Debtors** Debtors are included when the charity knows that the funds are due to them and the amounts can be measured or estimated reliably. ## i) **cash at bank and in hand** Cash at bank and cash in hand includes cash held in current and savings accounts in UK banking institutions. ## j) **Creditors** Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. ## k) **Funds structure** Restricted funds - these are funds that are subject to specific trusts that must be applied for specific purposes. Other funds held by the charity are unrestricted general funds which the Charity may use for its charitable purposes at its discretion. ## **I) Governance costs** Independent Examiners Costs £1,380.00 (2023 £1,320.00) Page 11 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Notes to the Financial Statements For the Year Ended 31st March 2024** ## 2 ## **TANGIBLE FIXED ASSETS** |**TANGIBLE FIXED ASSETS**|||| |---|---|---|---| |**COST OR VALUATION**
At 1st April 2023
Additions
Disposals
At 31 March 2024
**DEPRECIATION**
At 1st April 2023
Charge for year
On Disposals
At 31st March 2024
**NET BOOK VALUE**
At 31 March 2024
At 31 March 2023|**Freehold**
**Property**
**£**
190,000
190,000
**190,000**
190,000
**Improvements**
**Plant and**
**to Propery**
**Machiner**
**£**
**£**
14,826
26,072
219
14,826
26,291
3,704
25,428
506
133
4,210
25,561
**10,616**
**730**
11,122
644||**Total**
**£**
**230,898**
**219**| ||||**231,117**
**29,132**
**639**
**29,771**
**201,346**
201,766| The freehold property of £190,000 is not depreciated Cost or valuation at 31 March 2024 is represented by |Cost
Valuation in 2021|**Freehold**
**Property**
**£**
40,217
149,783
190,000
**Improvements**
**Plant and**
**to Property**
**Machinery**
**£**
**£**
14,826
26,291
14,826
26,291
**Total**
**£**
81,334
149,783
231,117| |---|---| If freehold land and buildings had not been revalued they would have been included at the following historical cost: ||**2024**|2023| |---|---|---| ||**£**|£| |Cost|**40,217**|40,217| |Value of land in freehold land and buildings|**190,000**|190,000| Freehold land and buildings were valued on an open market basis on 18 March 2021 by John Stone FRICS Chartered Surveyor. Page 12 **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Notes to the Financial Statements For the Year Ended 31st March 2024** |||**2024**|2023| |---|---|---|---| |3|**FIXED ASSET INVESTMENTS**||| ||Investments (neither listed nor unlisted) were as follows||| |||£|£| ||Investment 255 Income fund units at market value|**1,787**|1,787| |4|**Stock**|£|£| ||Shop Stock|**10,426**|10,267| ||Ten Tors - Rucksacks etc||100| |||**10,426**|10,367| |5|**Debtor**|£|£| ||Debtors|**2,998**|3,979| ||Payments in Advance|**6,411**|4,758| |||**9,409**|8,737| |6|**CASH AT BANK AND IN HAND**||| |||**£**|£| ||Cash|**432**|301| ||Charities Fund deposit|**77,898**|74,287| ||Short term deposit with headquarters||30,000| ||Explorer Groups|**18,350**|7,264| ||Bank Accounts|**204,325**|154,883| |||**301,006**|266,735| ||Included in amounts held in bank accounts are funds from defunct groups as follows:||| ||1st Ashburton|**3,423**|3,423| |||**3,423**|3,423| |7|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||| |||**£**|£| ||Income received in Advance|**17,447**|13,174| ||Subscriptions received in Advance|**58,020**|55,552| ||Other Creditors|**5,210**|7,088| ||Tax on investment income|**(7) **|(7)| |||**80,670**|75,807| Income received in advance relates to funds received in relation to events taking place in the following accounting period Subscriptions received in advance relate to the 2024/2025 financial year Page 13 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Notes to the Financial Statements** ## **For the Year Ended 31st March 2024** ## 8 **TRUSTEE'S EXPENSES** |8
**TRUSTEE'S EXPENSES**|8
**TRUSTEE'S EXPENSES**||| |---|---|---|---| |Included in resources expended are the following Trustee's Expenses
Postage
Mileage allowance
9
**RESERVES**
**Unrestricted General Fund**
At 1st April 2023
Surplus(Deficit) for the year
**Balance at**
**01/0/2023**
£
**Designated Funds**
Burdett Building maintenance fund
17,574
Clifford fund
9,424
World Jamboree fund
49
Moretonhampstead development fund
9,507
Closed Groups
5,986
SAS fund
2,027
Ten Tors
6,914
51,481
**Restricted Funds**
Paul Bradley Memorial Fund
1,814
Henry Clatworthy Fund
5,909
Hurdlestone Challenge
9,809
lvor Kingwell Fund
8,632
Explorer Groups
6,827
Cremyll Challenge
569
1st Kingskerswell Scout Group
33,560
Total
85,041
**Incoming**
**Resources**
£
407
490
2,246
462
98
8,662
12,365
331
33,797
1,274
38,758
4,420
10,349
88,929||**2024**
£
**13**
**496**
**178,761**
**5,653**
**184,414**
**Outgoing**

**Resources**
**Transfers**
£
£


300




5,699

5,699
300

36,735

29,470
4,029
996|2023
£
0
452
190,388
(11,627)| ||||178,761
**Balance at**
**31/03/2024**
£
17,981
9,614
2,295
9,969
5,986
2,125
9,877
57,847
1,814
6,240
6,871
9,906
16,115
960
9,353| ||33,560
85,041
88,929|71,230|51,259
109,106| Page 14 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Notes to the Financial Statements For the Year Ended 31st March 2024** ## **Note 9 (Continued)** ## **Description of Funds** ## **Designated Funds** Burdett Building maintenance fund is for the redecoration and major repairs to the building Clifford fund is to support scouting in the District World Jamboree fund is to help with the costs of those within the distict attending the World Jamboree Moretonhampstead development fund is held for the future building of new premises Closed Groups Fund are monies received from closed groups SAS fund is to support scouting in the District Ten Tors is to support the training of the District teams for the event ## **Restricted Funds** Henry Clatworthy Fund is to support leader training The Hudlestone Challenge is a joint venture between Teignbridge District Scout Council and Girlguiding Teignbridge. In the event that the event is wound up then the funds held **will** be split equally between the two organisations. lvor Kingwell Fund is to support activity leader training and accreditation Explorer Groups are 8 Explorer Groups in the District Cremyll Challenge is a specific challenge held annually Paul Bradley Memorial Fund is a fund to assist Ten Tors participants Page 15 ## **TEIGNBRIDGE DISTRICT SCOUT COUNCIL** ## **Notes to the Financial Statements** ## **For the Year Ended 31st March 2024** |**Shop Trading Account**
**Year ended 31 March**
Income
Scout shop and badges
Cost of shop activities
Opening Stock
Purchases
Closing Stock
Gross Profit
Less Expenses
Surplus
**Burdett Building**
**Year ended 31 March**
Income
Less Expenses
(Deficit)Surplus for year
**2024**
£
£
**12,334**
**10,267**
**10,225**
**20,492**
**10,426**
**10,065**
**2,269**
**653**
**1,616**
**2024**
£
**13,081**
**14,859**
**(1,778)**|**Appendix 1**
2023
£
£
ll,06S
10,783
9,366
20,149
10,267
9,882
1,183
546
637
**Appendix2**
2023
£
10,160
12,342
(2,182)| |---|---| ||| Page 16