2025-03-31-accounts - 1st Sid Vale (Sidmouth) Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	4	3	1	0	3	2	5

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Sid Vale Scout Group 3 0 1 0 7 6 1 0 0 1 0 4 4 0
	Sid Vale Scout Centre
	Salcombe Hill Road
	Sidmouth
	Postcode	E	X	1	0	0	N	Y

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Mark Roden	Chair
Donna Womersley-Westlak	e Treasurer
Ian Westran
Ian Fletcher	GSL
Brian Manwaring
HarryDenning		10/22/2025

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Group Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Trustee Board consists of 2 independent representatives, Chair and Treasurer together with the Group Lead Volunteer, individual Team Lead Volunteers (if opted to take on the responsibility) and individuals with appropriate skills and experience. The Board meets every 3 months. The Trustees complete relevant Scout Association training within the first 5 months of joining.

The Trustees exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance;

The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support;

Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Trustees have identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and the hire of the building to youth groups. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustees have the ability to raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Trustees have identified the major risks to which they
believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against
them. The main areas of concern that have been identified
are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and the hire of the
building to youth groups. The group does hold a reserve to
ensure the continuity of activities should there be a major
reduction in income. The Trustees have the ability to raise
the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Scout Group runs weekly activities for young people aged 6yrs to 18yrs as well as activity days and camps. The Group manage the Sid Vale facilities for the use of the scout group members and hires them out in order to raise funds for the Group. The Trustees and other volunteers manage the administration and maintenance requirements of the Group.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

4 LT700001 (3rd December 2018)

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	~~at Scout Moor, promising further opportunities for growth~~ and adventure. We are grateful to our leadership team for their commitment and enthusiasm throughout the year. Explorers Explorers embraced ambitious challenges, including the Monopoly Run in London, a Mendip camp during a heatwave, and an unforgettable trip to Switzerland. These experiences strengthened teamwork and created lasting memories. Locally, the unit contributed to community events such as the duck derby, garden projects, and fundraising activities, reflecting the spirit of service at the heart of Scouting. We bid farewell to long-standing members and welcomed new faces, continuing our tradition of personal development and community engagement. The support received from families and the wider community has been invaluable in sustaining these achievements.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustees considers that the group should hold a sum equivalent to 12months running costs, circa £34k. The Group held reserves of approximately £35k against this at year end. This is above the level required for operating expenses. However,this can be explained by the Group's plan to build a reserve fund to cover expected maintenance and renewals expenses.

Further financial review details (optional information)

5 LT700001 (3rd December 2018)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity; The Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustees considers the cash flow requirements. • investment policy and objectives;

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Ian Fletcher	Ian Fletcher	Ian Fletcher	Ian Fletcher	Ian Fletcher	Ian Fletcher	Mark Roden

Ian Fletcher						Mark Roden

GroupLead Volunteer						Chair
2 2 1 1 2 5
2	2	1	1	2	5

6 LT700001 (3rd December 2018)

scouts be prepared . GROUP ACCOUNTS FINANCIAL YEAR 1st APRIL 2024- 31st MARCH 2025

1st SIDVALE SCOUT GROUP statement of Flnancial Actlvittel for th• Yw End•d 3110312025 2025 2025 Total 2024 Total G•n•ral Funds Fund• TOTAL INCOMING R&SOURCES TOTAL RESOURCES EXPENI 42258 48,148 233 42,489 48,148 45,950 44,303 NET INCOAIEKyJfoiNG 16m2 4659 1.647 Realised Unrealis&J Revaluaon ofTarW Assets CURRENT UABILrrES Cred4*ors NEf MOVEMENT IN FUNDS 7231 7.231 {1,6851 7.231 7.231 1,685 FUND BALANCES B 23265 95.614 95,652 FUND BALANCES CIF 73.688 23.498 97.186 96,614

1st Sidvah Scout Group Statsment of Flnanclal Athllios for the Year Ended 31103125 2028 2025 T(4al 2024 Total General Fund• Funds INCOMING RESOURCES OSM (Subs, C&nps ) Non OSM {Subs, Cp$ .} Donab'onslGrants Climbiry & Archery Subscrlpkn$ 18,541 385 18,541 18,345 385 3,005 155 246 246 19.232 19,232 21,890 $•108 Otc FleldlHQ Bcoklng$ 8a¢Jges et£ ts Campws 14,103 14,103 70 15,304 14.173 14.173 15.339 uuth Solar Panel Feed in Tariff 1.018 1.016 1.011 1,016 1,016 1,011 Income from Fund Ralslng Waitrose Xmas P*thg Sldmouth Late Nwjhl Xmas Sppig UKIC2ech Repu1¢ Scheme Section Acthirt sOUth Cam 2,004 267 116 148 60 75 75 2,993 2,993 2,387 Glft Ald 2023-24 2022-23 4,331 4.331 4,6 4,331 4,331 4.696

INVESTIIENT INCOIIE Bank Interest NS&I Interest 511 511 233 744 448 179 627 233 233 511 TOTPL INCOME RESOURCES 42,489 46,950

1st Sidvale Scout Group statement of Financial Activities for the Year Ended 31103125 2025 2025 Totsl 2025 General Fund8 2024 Total Fund8 RESOURCES EXPENDED Capltation Costs Devon County CapitatKJn Rebats 8.415 8,41S Pr•ml805 7.454 7,454 3,604 13,834 670 3,233 5.225 4.254 9,206 525 5,014 Insurance (incl Minibus Repairs & Renewals Rents etc HQ Running Costs 670 3.233 28.795 28,795 24,224 Expgn8e8 for Fund Ralslng otc Sum Up Case 22 22 Sections, Archery etc Equipment S¢dholme Music Fund Donations 5.877 255 5.877 255 1.01)0 7,259 500 7.132 7,132 7,759 Adminl8tratlon C<>Bts General Administration 819 819 798 819 819 798 other ExpondIrn Training UnrfomVBadges Bank Charges 45 2.914 45 2,914 135 2,842 108 3.036 3,036 3,085 TOTAL RESOURCES EXPENDED 48.148 48,148 44.303

1st SIDVALE SCOUT GROUP Assets and Liabilltles as at 3110312025 Categori•* D6tsi18 Unrestrlctad Funds Restrlcted Fund• CASH FUNDS 34.821 N&v Buiklir#3 Acxxunt ExplLYer Acc4Jvnt Group Savings Ajnt Nats"onal Savings 12.1 25,827 23,498 73.688 23,498 A8SEfs RETAINED FOR THE CHARITIES USE Salcombe Hlll HQ Salcombe HFII Pavillion

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the tru6tOosI members of 1. Sid Vale Scouts {Sidmouthl Scoul Group On accounts for the year onded 31 March 2025 CharFty no {if any) 301076 Sot out on pages I report lo the truste&s on my examination of the accounts of the above charity Ilhe Trust") for the year ended 3110312025. Rosponslbllltlgs and As the charfty trustees of the Trust. you are responsible for the preparation basis of roport of the a¢ntS in accnrd8nr with the rFaqiiirgmAnl4 nf th8 C.hAriliAq Arl 2011 ('th8 Acr). I r•port in r•sp•ct of my gxamination of tho Tru$t'$ accounts carrigd out under Section 145 of the 2011 Act and in carying out my examination, I have followed the appliGable Directions given by the Charity Commission under section 14515Xbl of the Act. I have completod my oxamination. I confim that no matorial mattors havo come to my attention lolher than that disclosed loW ') in conn8Ction with th8 examination which gives me cause to believe that in, any material respeGt.' accounting records were not k8pI in accordance with section 130 of the Act or the accounts do not accor(I the accounting recor(Js Independent examln8r's statement I have no ¢onc8ms and have come acrnss no other matt8rs in connection with the examination to which attention should be drawn in order to enable a proper under31anding of tho accounts to bc rcochcd. Please delete Ihe words in the brackets rf they do not apply. 8lgned: Dat•: 1 J1101202J Name: uncan Akers R¥levant PTof¢¥¥lonal qualification{s) or body (If any): FCA Addr•8s: Cosmopolilan Hous• Old Fore Street Sidmouth EX10 8LS IER October 2018

Section B Disclosure Only cornplele if the examiner needs to highlight matt8rs of wncem {see CC32, Ind6pendent examination of charity accounts: directions and guidanc9 for examiners). Glv• here brlef deta(Is of any itoms that tho exarningr wishes to dl8cIoso. IER October 2018