## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Sid Vale Scout Group
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0||||||||||| ||||Sid Vale Scout Centre||||||||||| ||||Salcombe Hill Road||||||||||| ||||Sidmouth||||||||||| ||||Postcode||||E|X|1|0|0|N|Y| ## Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Mark Roden|Chair|| ||Donna Womersley-Westlak|e
Treasurer|| ||Ian Westran||| ||Ian Fletcher|GSL|| ||Brian Manwaring||| ||HarryDenning||10/22/2025| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) Type of advisor Name Address 1 LT700001 (3rd December 2018) ## **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustee Board consists of 2 independent representatives, Chair and Treasurer together with the Group Lead Volunteer, individual Team Lead Volunteers (if opted to take on the responsibility) and individuals with appropriate skills and experience. The Board meets every 3 months. The Trustees complete relevant Scout Association training within the first 5 months of joining. The Trustees exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Trustees have identified the major risks to which they
believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against
them. The main areas of concern that have been identified
are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and the hire of the
building to youth groups. The group does hold a reserve to
ensure the continuity of activities should there be a major
reduction in income. The Trustees have the ability to raise
the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Scout Group runs weekly activities for young people
aged 6yrs to 18yrs as well as activity days and camps. The
Group manage the Sid Vale facilities for the use of the scout
group members and hires them out in order to raise funds
for the Group. The Trustees and other volunteers manage
the administration and maintenance requirements of the
Group.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. 4 LT700001 (3rd December 2018) |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||

~~at Scout Moor, promising further opportunities for growth~~
and adventure. We are grateful to our leadership team for
their commitment and enthusiasm throughout the year.
Explorers
Explorers embraced ambitious challenges, including the
Monopoly Run in London, a Mendip camp during a
heatwave, and an unforgettable trip to Switzerland. These
experiences strengthened teamwork and created lasting
memories. Locally, the unit contributed to community events
such as the duck derby, garden projects, and fundraising
activities, reflecting the spirit of service at the heart of
Scouting. We bid farewell to long-standing members and
welcomed new faces, continuing our tradition of personal
development and community engagement. The support
received from families and the wider community has been
invaluable in sustaining these achievements.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustees considers that the group should hold a sum
equivalent to 12months running costs, circa £34k.
The Group held reserves of approximately £35k against this
at year end. This is above the level required for operating
expenses. However,this can be explained by the Group's
plan to build a reserve fund to cover expected maintenance
and renewals expenses.| ||| ||| Further financial review details (optional information) 5 LT700001 (3rd December 2018) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; The Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustees considers the cash flow requirements. • investment policy and objectives; ## **Section F** ## **Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|Ian Fletcher|Ian Fletcher|Ian Fletcher|Ian Fletcher|Ian Fletcher|Ian Fletcher|**Mark Roden**| |---|---|---|---|---|---|---|---| ||||||||| ||Ian Fletcher||||||Mark Roden| ||||||||| ||GroupLead Volunteer||||||Chair| ||2
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GROUP ACCOUNTS FINANCIAL YEAR 1st APRIL 2024- 31st MARCH 2025 1st SIDVALE SCOUT GROUP statement of Flnancial Actlvittel for th• Yw End•d 3110312025 2025 2025 Total 2024 Total G•n•ral Funds Fund• TOTAL INCOMING R&SOURCES TOTAL RESOURCES EXPENI 42258 48,148 233 42,489 48,148 45,950 44,303 NET INCOAIEKyJfoiNG 16m2 4659 1.647 Realised Unrealis&J Revalua￿on ofTarW Assets CURRENT UABILrrES Cred4*ors NEf MOVEMENT IN FUNDS 7231 7.231 {1,6851 7.231 7.231 1,685 FUND BALANCES B 23265 95.614 95,652 FUND BALANCES CIF 73.688 23.498 97.186 96,614 1st Sidvah Scout Group Statsment of Flnanclal Athllios for the Year Ended 31103125 2028 2025 T(4al 2024 Total General Fund• Funds INCOMING RESOURCES OSM (Subs, C&nps *) Non OSM {Subs, C￿p$ *.} Donab'onslGrants Climbiry & Archery Subscrlpkn$ 18,541 385 18,541 18,345 385 3,005 155 246 246 19.232 19,232 21,890 $•108 Otc FleldlHQ Bcoklng$ 8a¢Jges et£ ts Campws 14,103 14,103 70 15,304 14.173 14.173 15.339 uuth Solar Panel Feed in Tariff 1.018 1.016 1.011 1,016 1,016 1,011 Income from Fund Ralslng Waitrose Xmas P*thg Sldmouth Late Nwjhl Xmas S￿pp￿ig UKIC2ech Repu￿1¢ Scheme Section Acthirt s￿￿OUth Cam 2,004 267 116 148 60 75 75 2,993 2,993 2,387 Glft Ald 2023-24 2022-23 4,331 4.331 4,6 4,331 4,331 4.696 INVESTIIENT INCOIIE Bank Interest NS&I Interest 511 511 233 744 448 179 627 233 233 511 TOTPL INCOME RESOURCES 42,489 46,950 1st Sidvale Scout Group statement of Financial Activities for the Year Ended 31103125 2025 2025 Totsl 2025 General Fund8 2024 Total Fund8 RESOURCES EXPENDED Capltation Costs Devon County CapitatKJn Rebats 8.415 8,41S Pr•ml805 7.454 7,454 3,604 13,834 670 3,233 5.225 4.254 9,206 525 5,014 Insurance (incl Minibus Repairs & Renewals Rents etc HQ Running Costs 670 3.233 28.795 28,795 24,224 Expgn8e8 for Fund Ralslng otc Sum Up Case 22 22 Sections, Archery etc Equipment S¢dholme Music Fund Donations 5.877 255 5.877 255 1.01)0 7,259 500 7.132 7,132 7,759 Adminl8tratlon C<>Bts General Administration 819 819 798 819 819 798 other ExpondI￿rn Training UnrfomVBadges Bank Charges 45 2.914 45 2,914 135 2,842 108 3.036 3,036 3,085 TOTAL RESOURCES EXPENDED 48.148 48,148 44.303 1st SIDVALE SCOUT GROUP Assets and Liabilltles as at 3110312025 Categori•* D6tsi18 Unrestrlctad Funds Restrlcted Fund• CASH FUNDS 34.821 N&v Buiklir#3 Acxxunt ExplLYer Acc4Jvnt Group Savings A￿jnt Nats"onal Savings 12.￿1 25,827 23,498 73.688 23,498 A8SEfs RETAINED FOR THE CHARITIES USE Salcombe Hlll HQ Salcombe HFII Pavillion %88&80888888 C* Vi O C tt7ts) ta x c 2 c Iiiiliiiiji¥ Iiit I Il'!ES!¥ll!11 t c C g ¢ c r c c c c c wwww 3111 o o o e c c c c c c c VJ LV OJ vi ￿ &rJ W* e4 0000000000 e4 0000 rq Iiiiill r* m mmmtn I v• v* O rtj rf> m tty m 000 fftoooom r4 Th m co ￿ m r*l ti) ty Oi V ri tsi t4 r4 sr t4 th *J> G c c c c c c c Iiiiiiii o o o o o o o o o o o o 11 111111111111151 rL- IL £L 551 Iiiiiiii 3 (S [9 & TSIJ ¢5. 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