Trustees, Annual Report For the period From Istart datel lo end dale Section A Reference and administration details Charity name 5th Exmouth Sea Scouts Other names the charity is known by Regislertrd ¢harity number lif any) Charily s principal address 72 Sallerton Road Exmoulh Devon Postcode Names of the charity trustees who manage the charity lThese &epUblished 1he&nntsOrt otlh8 chèriiy8rtd rhè Ch8htyRew$terif<eporfhTglora RegiSl$d¢On1yvrfb 8¢b8ftlyrogul81 Trusteo Name Offl¢e Ilf any) Dates act&d If not for whole year Esther Workman Howard Mallell Michael Lee Robert Masters Richard Boud Treasurer Chair erso Secretary 10 12 13 14 15 Names and addresses of advisers loplional information bul en¢ourag8d as b&sl practicè) Irheso )90151]eo1n Ihe annualwort Type of advisor Name Address
Section B Structure, governance and management Description of the charity's trusts Type of governing do¢umenl The Group's governing docurllenls are thosè of the The Scout Association. They consist of a Royal Charter, which in turn glves aulhorily to the Bye Laws of the As50cialion and The Policy, Organisation and Rules of The Scout Associatson. {e.g. trust deed. constitulionl How the charity is conslituled The Group is a trust established under ils rules which are common lo all S¢ouls. le.g. trust, association, company) Trustee selection methods le.g. appointed by. elected by) The Trustees are appointed in accordance with the Policy, Organisalion and Rules of The Scout Association. Addilional governance issues loplSonal information but encouraged a5 best praclieèl You may choose lo include additiona informalioll, wher& relevant, about.. The Group is rnanaged by the Group Trustee Board, the members of which are the 'Charily Trustees. of the Scout Group whi¢h is an educational charity. As charity trustees they are responsible for cornplying with legislation applicable to charilles. This Includes the registration, keeping proper accounts and makin9 returns lo the Charity Commission as appropriate. Policiès and procedures adopted for.. al the induction and training of Iruslees., bl Iruslee, Consideration of major risks and the systems and procedures 10 manage them The Trustee Btsard consists of the Chair. Treasurer and 3 Trustees and mèets every 4 months. Members ol the Truslea Board complete Being a Scouts Trustee learning within Ihe first 6 months of joining the Board. This Group Trustee Board exists trj make sure the charity is well-managed, risks are assessed and mitigated. bLJildings and equipment are in good working order, and everyone follows legal requiremtsnls and the organisalion's policies and iules. Their support helps other volunteers rLJn high- quality and safe programmes that gives young people skills Séction B Structure, governance and managèment Icontinuedl Risk and Intemal Control The group has in place systems of internal Conlrols that are designad lo provide reasonablè assurance against material mismanagernenl or10$5, these include 2 signatories foi all payments and a comprehensive insurance policies lo ensure that insurable risks are covered. Injury to leaders, helpers, supporters and members. The Gr()up through the capilalion fees Contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all a¢livilies. Reduced income ffom fund raising. The Group is primarily
reiianT upon Income Irom SUDscripiions ano Tunoraising. I ne group does hold a reserve to ensure the conlinuily of activities should there be a major redu¢tion in income. The Board could raise the value ol subscriptsons to increase the inGome to thè group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptable level in 8 particular seclion or the group as a whole then there would havè to ba a contraction. onsolldalion or closure of a section. In the worst case scenario the complete closure of the GroL¢P. Section C Objectives and activities The Purposè of Scouting Scouting exisls lo actively engage and support young people in their personal development, empowering them ID make a po811ive conlrlbulion lo society. Summary of the objects of the charity s61 out in ils governing do¢ument Thè Values of Scouting As Scouts we are guided by thes8 values.. Int8grlty- W& act with integrity., we are honest, trustworthy and loyal. Re5pect- We have self-respecl and respect for others. Caro - We support others and lake care ol the world in which we live. Bellef - We explore our faiths, beliefs and alliludes. Co.operatlon . We maktr a positive difference., we co- operate with others and make friends. The Scout Method Scouting lakes place whon young people. in partntsrship with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors l&arn by doing share in spiritual reflection lake responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main a¢livities in relation lo Ihese objects Thts m81n a¢livilies are base based around the Scouting methods. Our weekly meetings include kayaking, saS1ing. carllp skllls, walking, navigational skills. The Scouts get lo allend 8 minimum ol two weekend camps per year and there is an option lo lake part IN Ten Tors Additional details of the objectives and activities loptional information bul encouraged as best practice) You may ch005e lo include further stalemenls, where relevant, about.. policy on granlmaking., contribution made by volunteers., policy on investments.
Public benefit stalem8nl The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advanc8menl ol citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charily during the year Continue to successfully run weekly scout meeting. To begin th8 build of a new scout hut. Section E Financial Review Brief slalemenl ol the charity's policy on reserves R&serv8$ Pollcy The Group's policy on reservfjs is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board ¢onsidtsrs that the groLJP shoLJld hold a sum eqyivalenl Ic> 24 months running costs, circa £8k. The Group held reserves of approximately £28k agolnsl this al year end, This is above the levellbelow required for operating expenses. However this can be explained by keeping a reserve lor future unknowns. Details of any funds mal8rially in deficit Icircumslallces plus steps lo èliminate) NIA Further financial review details loplional information) You may choosè lo include additional information, whera relevant. about: the charity's principal sources of funds (including any fundraisingl., Inv&stment Poll¢y The Group's Income and Expenditure is very small and as a ¢onsequence does not have sufficient funds to invgst in longer-lerm investments suGh 38 Stocks and shares. The Group ha8 Iheiefore adopted a low risk strategy to the inv&slment of its funds. All funds are held in cash uslng only mainstream banks or building soclelies. how expenditure has supported the key obje¢tives of the charity.. The Group Trustee 8oard regularly monitors the levels of bank balances and the inlerest rates received to ensure the group obtains maximum value and income from Ils banking arrang8ments. OccasionalSy this may involve using an account that requires a period of notic8 before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. investment policy and objoclNes'.
Section F Other Optional Information Plans for future peiiods léelails of any slgniflcanl activities planned lo achievè them) ContinLJe to build oui new scout hul. Section G Declaration Tha trust8es declare that they have approved the Iruslees, report above Signed on behalf of the ¢harily's Iruslees Signalurelsl Full namelsl Esther Workman Posilion leg Secrètary. Chair) Treasurer Dal8
5th Exmouth Sea Scout Grou Accounts Accounts . A ril 2023-March 2024
5th Exmouth Sea Scout Grou Troo Account Accounts . A ril 2023-March 2024 5th Exmouth Sea Scouts Charity Number 301047 lof5
5th Exmouth Sea Scout Group (Troop Account) Independent Examiners Report to the Trustees I report to the trustees on my examinètion of the accounts of the 5th Exmouth Sea Scout Groi ended 31st March 2024 Responslbllldes and bas15 of report As the charity trustees of the 5th Exmouth Sea Scout Group you are responsible for the prepai accounts in accordance with the requirements of the Charities Att 20111'the Act'l. I report In respect of my examination of the 5th Exmouth Sea Scout Group accounts carried OL section 145 of the 2011 Act and in carrying out my examination I have followed all the applica.. given by the Charity Commission under section 14515llbl of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attentii connection wlth the examination givinE me cause to believe that in any material respect.. 11 accounting records were not kept in respect of the 5th Exmouth Sea Scout Group as requiri 130 of the Act; or 21 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examinatioi attention should be drawn In this report in order to enable a proper understanding of the accc reached. Name. ' fALv Relevant professional qualification or membership of professional bodies lif anvl- I$T(Tur6 Al(*) T4iifryJ OF Address.. 11 io iNJLILEgrt Dkivi, £oLLTH , SaA sgned.. Date.. 5th Exmoulh Sea Scouts Charity Number 301047 2of
SUMMARY: A ril 2023-Mar¢h 2024 This Yeor lost Year A5 at 1st April 27,448.18 61,356.87 Income IPage 41 Expenditure IPage 51 11,817.53 110,973.301 12,314.43 £ 115,630.471 130.592.651 Transferred to new building fund account As at 31st March 28,292.41 27,448.18 8uilding work to be reported separately 5th Exmoulh Sea Scouts Charity Number 301047 3of5
INCOME . A ril 2023-March 2024 This Yeor Lust Year Unit Income Subscriptions Uniform (Shirts & Badges) Admin Insurante Bank interest 3.150.00 42.00 loo.00 47.91 2,597.50 10.00 5.00 14.67 £ 3,339.91 2.627.17 Donations & Fundralslng Scout A550ciation Donations & Fundraising 94.50 871.15 The Gibbons Trust The Pain Trust The Norman Family Trust East Devon District Council Gift Aid EasyFundraising Am320n Europe HQ Rebuild 500.00 1,000.00 1,800.00 900.00 2,500.00 500.00 853.41 244.70 1.118.82 277.38 25.01 24.91 2.075.00 1,160.00 6,792.62 7,152.Z6 Camps Woodjam Sailing Trip 2022 Dewerstone Sailing Trip 2023 Caddihoe Lu5tleigh 225.00 625.00 loo.00 910.00 660.00 800.00 900.00 1,685.00 2,535.00 Activities Pottery Monday night activities Talks/Vi51ts Bowling Total Income for Year £ 11.817.53 £ 12,314.43 Slh Exmoulh Se8 Scouts Charity Number 301047 4of5
EXPENDITURE . A ril 2023-March 2024 This Year last Year Unit Expense5 Annual Subscriptions Uniform Ishirts & Badges) Insurance Mooring fees Rent 1.300.00 164.94 618.12 1,250.00 184.66 948.78 460.80 1.260.40 1,169.98 52.40 970.00 Equipment Admin 54.99 24.22 Hut Maintenance HQ Rebuild Training 88.37 2.075.00 47.00 3,533.00 45.00 Exe Sailing Club Membership Donatlons & Fundraising iii.00 104.00 5,365,27 9.097.39 Camps Woodjam Sailing Trip 2022 Oewerstone Salling Trip 2023 Caddihoe Lustleigh 460.94 4,S59.68 760.00 975.00 860,00 4,214.68 5,535.62 6,294.68 Activities Pottery Monday night activities Talks/Visits Bowling 72.41 238.40 72.41 238.40 Total Expenditure for Year £ 10.973.30 15,630.47 5th Exmoulh Sea Scouts Charity Number 301047 5of5
5th Exmouth Sea Scouts Buildin Account Accounts: A ril 2023 - March 2024 5th Exmouth Sea Scouts Charity Mumbai 301047 lof5
5th Exmouth Sea Scouts (Building Account) Independent Examiners Report to the Trustees April 2023 - March 2024 I repori to the trustee5 on my eKèmlnation ol the accounts of the 5th Exmouth Sea Scout Group for the year ended 31st March 2024 Aesponslbllltles and basls of report As the Charity tiustees of the 5th Exmouth Sea Scout Group you are responsible for the preparatlon of the accounts In accordance wlth the requlrement5 of the Charltles Act 20111'the ACYI. I report in respect ot my examination oi the 51n Exmouth Sea 5COUt tsroup accounts carried out unaer section 145 of the 2011 Act and In carrying out my e)tamination I have followed all the applicable DSrectlon5 glven by thÈ Charlty COmmSsion under section 14515llbl ol the Act. Independent examine5 Statement I have completed my examin3tlon. I confi'rm that no material matters have come to my attentlon in connectlon with the examlnation giving me tause to believe that In any mater181 respect.. 11 a¢¢ountin8 records were not kept in respect ol the 5th Exmouth Sea Scout Group as requ¢red bv section 130 of the Act., or 21 the accounts do not accord wlth those records. I have no concerns and have come across no other matters in connection wlth the eKamlnation to whlch attention should be drawn In this report in orderto enable a proper understanding of the accounts to be reacheis. Name.. Relevant professional qualiflcatlon or membership of profe$51onal bodies lif any).. 914L?sos IK)gri7Ufb. OF CHA-QTEQE1) AUCLiKJ-K£WS' Address.. li IwCtrLC-.fru--L u 5i8ned.. Date.. 5th Exmouth Sea Scouts Charity Number 301047 2of5
5th Exmouth Sea Scouts (Building Account) SUMMARY: A ril 2023 - March 2024 This Yeor 2024 £ 30,030.33 £ 18,936.001 21,094.33 Lost Year 2023 Unrestricted as at 1st April Restricted as at 1st April Total as at 1st April Unrestricted Income Restricted Income Income IPage 41 4,054.48 £ 128,739.00 £ 132,793,48 31,130.33 £ 31,130.33 Unrestricted Expenditure Restrirted Expenditure Expenditure (Page 51 1506.401 E 147,881.291 £ 148,387.691 £ 11,ioo.001 £ 18,936.001 110.036.001 Unrestricted as at 31st March 2024 Restricted as at 31st March 2024 Total as at 31st March 2024 £ 33,578.41 £ 71,921.71 30,030.33 £ 18,936.001 21, 94.33 5th Exmoulh Sea Scouts Charity Number 301047 3of5
5th Exmouth Sea Scouts {Building Account) INCOME: A ril 2023 - March 2024 This Year Lust Year Unlt Income 599.78 Lloyd5 8ank 5th EKmouth Sea Scouts 30.00 30,592,65 599.78 É 30,622.65 Camp5 Activities Donatlons & Fundralslng ClarÈ Mèdlock Qui2 Exmouth Choral Society 211.60 278.10 Izo.00 507.68 Galliford Try Buy-a-BrKk 500.00 2,345.00 3,454.70 RESTRICTEO FUND- Exmouth & District Round Table Gordon Mather House Charlty 507.68 E&DRT £ 128,73Y.QO £ 128,739.00 Total Income for Year £ 132.793.48 okay £ 31,130.33 okay 5th Exmoulh Sea Scout5 Cliarity Numbei 301047 4of5
5th Exmouth Sea Scouts {Building Account EXPENDITURE . A rll 2023 - March 2024 Thrs Yeor Lost Yeur Unit Expenses East Oevon District Council Scout Association Trust Corporation Sumo Signs I,ioo.00 480.00 26.40 506.40 i.ioo.00 Camps Artlvltles RESTRICTED FUND- Exmouth & District Round Table Gordon Mather House Charlty M13 Taylor Masters M12 Shift-lt Iwastel East Devon Oistrict Council DF Goodman tla Dazile-Do-It Mll AJ Sands M14 Paul Humphries Archlte£ts E2 Consultants MIS Richard Batten IGWI M17 BallantinÈ Arnold M19 Jim Davi5 Carpenter5 1,931.80 600.00 2,391.00 130.00 2,760.00 16,324.50 598.80 17,767.69 Z,940.00 2,437.50 6,760.00 2,060.00 116.00 £ 47,881.Z9 8,936.00 Total Expendlture lor Year £ 48.387.69 okÈy £ 10,036.00 okay 51h Extnoulh Sea Scoul8 Charity Number 301047 Sof5
5th Exmouth Sea Scout Grou Accounts Accounts . A ril 2023-March 2024
5th Exmouth Sea Scout Grou Troo Account Accounts . A ril 2023-March 2024 5th Exmouth Sea Scouts Charity Number 301047 lof5
5th Exmouth Sea Scout Group (Troop Account) Independent Examiners Report to the Trustees I report to the trustees on my examinètion of the accounts of the 5th Exmouth Sea Scout Groi ended 31st March 2024 Responslbllldes and bas15 of report As the charity trustees of the 5th Exmouth Sea Scout Group you are responsible for the prepai accounts in accordance with the requirements of the Charities Att 20111'the Act'l. I report In respect of my examination of the 5th Exmouth Sea Scout Group accounts carried OL section 145 of the 2011 Act and in carrying out my examination I have followed all the applica.. given by the Charity Commission under section 14515llbl of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attentii connection wlth the examination givinE me cause to believe that in any material respect.. 11 accounting records were not kept in respect of the 5th Exmouth Sea Scout Group as requiri 130 of the Act; or 21 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examinatioi attention should be drawn In this report in order to enable a proper understanding of the accc reached. Name. ' fALv Relevant professional qualification or membership of professional bodies lif anvl- I$T(Tur6 Al(*) T4iifryJ OF Address.. 11 io iNJLILEgrt Dkivi, £oLLTH , SaA sgned.. Date.. 5th Exmoulh Sea Scouts Charity Number 301047 2of
SUMMARY: A ril 2023-Mar¢h 2024 This Yeor lost Year A5 at 1st April 27,448.18 61,356.87 Income IPage 41 Expenditure IPage 51 11,817.53 110,973.301 12,314.43 £ 115,630.471 130.592.651 Transferred to new building fund account As at 31st March 28,292.41 27,448.18 8uilding work to be reported separately 5th Exmoulh Sea Scouts Charity Number 301047 3of5
INCOME . A ril 2023-March 2024 This Yeor Lust Year Unit Income Subscriptions Uniform (Shirts & Badges) Admin Insurante Bank interest 3.150.00 42.00 loo.00 47.91 2,597.50 10.00 5.00 14.67 £ 3,339.91 2.627.17 Donations & Fundralslng Scout A550ciation Donations & Fundraising 94.50 871.15 The Gibbons Trust The Pain Trust The Norman Family Trust East Devon District Council Gift Aid EasyFundraising Am320n Europe HQ Rebuild 500.00 1,000.00 1,800.00 900.00 2,500.00 500.00 853.41 244.70 1.118.82 277.38 25.01 24.91 2.075.00 1,160.00 6,792.62 7,152.Z6 Camps Woodjam Sailing Trip 2022 Dewerstone Sailing Trip 2023 Caddihoe Lu5tleigh 225.00 625.00 loo.00 910.00 660.00 800.00 900.00 1,685.00 2,535.00 Activities Pottery Monday night activities Talks/Vi51ts Bowling Total Income for Year £ 11.817.53 £ 12,314.43 Slh Exmoulh Se8 Scouts Charity Number 301047 4of5
EXPENDITURE . A ril 2023-March 2024 This Year last Year Unit Expense5 Annual Subscriptions Uniform Ishirts & Badges) Insurance Mooring fees Rent 1.300.00 164.94 618.12 1,250.00 184.66 948.78 460.80 1.260.40 1,169.98 52.40 970.00 Equipment Admin 54.99 24.22 Hut Maintenance HQ Rebuild Training 88.37 2.075.00 47.00 3,533.00 45.00 Exe Sailing Club Membership Donatlons & Fundraising iii.00 104.00 5,365,27 9.097.39 Camps Woodjam Sailing Trip 2022 Oewerstone Salling Trip 2023 Caddihoe Lustleigh 460.94 4,S59.68 760.00 975.00 860,00 4,214.68 5,535.62 6,294.68 Activities Pottery Monday night activities Talks/Visits Bowling 72.41 238.40 72.41 238.40 Total Expenditure for Year £ 10.973.30 15,630.47 5th Exmoulh Sea Scouts Charity Number 301047 5of5
5th Exmouth Sea Scouts Buildin Account Accounts: A ril 2023 - March 2024 5th Exmouth Sea Scouts Charity Mumbai 301047 lof5
5th Exmouth Sea Scouts (Building Account) Independent Examiners Report to the Trustees April 2023 - March 2024 I repori to the trustee5 on my eKèmlnation ol the accounts of the 5th Exmouth Sea Scout Group for the year ended 31st March 2024 Aesponslbllltles and basls of report As the Charity tiustees of the 5th Exmouth Sea Scout Group you are responsible for the preparatlon of the accounts In accordance wlth the requlrement5 of the Charltles Act 20111'the ACYI. I report in respect ot my examination oi the 51n Exmouth Sea 5COUt tsroup accounts carried out unaer section 145 of the 2011 Act and In carrying out my e)tamination I have followed all the applicable DSrectlon5 glven by thÈ Charlty COmmSsion under section 14515llbl ol the Act. Independent examine5 Statement I have completed my examin3tlon. I confi'rm that no material matters have come to my attentlon in connectlon with the examlnation giving me tause to believe that In any mater181 respect.. 11 a¢¢ountin8 records were not kept in respect ol the 5th Exmouth Sea Scout Group as requ¢red bv section 130 of the Act., or 21 the accounts do not accord wlth those records. I have no concerns and have come across no other matters in connection wlth the eKamlnation to whlch attention should be drawn In this report in orderto enable a proper understanding of the accounts to be reacheis. Name.. Relevant professional qualiflcatlon or membership of profe$51onal bodies lif any).. 914L?sos IK)gri7Ufb. OF CHA-QTEQE1) AUCLiKJ-K£WS' Address.. li IwCtrLC-.fru--L u 5i8ned.. Date.. 5th Exmouth Sea Scouts Charity Number 301047 2of5
5th Exmouth Sea Scouts (Building Account) SUMMARY: A ril 2023 - March 2024 This Yeor 2024 £ 30,030.33 £ 18,936.001 21,094.33 Lost Year 2023 Unrestricted as at 1st April Restricted as at 1st April Total as at 1st April Unrestricted Income Restricted Income Income IPage 41 4,054.48 £ 128,739.00 £ 132,793,48 31,130.33 £ 31,130.33 Unrestricted Expenditure Restrirted Expenditure Expenditure (Page 51 1506.401 E 147,881.291 £ 148,387.691 £ 11,ioo.001 £ 18,936.001 110.036.001 Unrestricted as at 31st March 2024 Restricted as at 31st March 2024 Total as at 31st March 2024 £ 33,578.41 £ 71,921.71 30,030.33 £ 18,936.001 21, 94.33 5th Exmoulh Sea Scouts Charity Number 301047 3of5
5th Exmouth Sea Scouts {Building Account) INCOME: A ril 2023 - March 2024 This Year Lust Year Unlt Income 599.78 Lloyd5 8ank 5th EKmouth Sea Scouts 30.00 30,592,65 599.78 É 30,622.65 Camp5 Activities Donatlons & Fundralslng ClarÈ Mèdlock Qui2 Exmouth Choral Society 211.60 278.10 Izo.00 507.68 Galliford Try Buy-a-BrKk 500.00 2,345.00 3,454.70 RESTRICTEO FUND- Exmouth & District Round Table Gordon Mather House Charlty 507.68 E&DRT £ 128,73Y.QO £ 128,739.00 Total Income for Year £ 132.793.48 okay £ 31,130.33 okay 5th Exmoulh Sea Scout5 Cliarity Numbei 301047 4of5
5th Exmouth Sea Scouts {Building Account EXPENDITURE . A rll 2023 - March 2024 Thrs Yeor Lost Yeur Unit Expenses East Oevon District Council Scout Association Trust Corporation Sumo Signs I,ioo.00 480.00 26.40 506.40 i.ioo.00 Camps Artlvltles RESTRICTED FUND- Exmouth & District Round Table Gordon Mather House Charlty M13 Taylor Masters M12 Shift-lt Iwastel East Devon Oistrict Council DF Goodman tla Dazile-Do-It Mll AJ Sands M14 Paul Humphries Archlte£ts E2 Consultants MIS Richard Batten IGWI M17 BallantinÈ Arnold M19 Jim Davi5 Carpenter5 1,931.80 600.00 2,391.00 130.00 2,760.00 16,324.50 598.80 17,767.69 Z,940.00 2,437.50 6,760.00 2,060.00 116.00 £ 47,881.Z9 8,936.00 Total Expendlture lor Year £ 48.387.69 okÈy £ 10,036.00 okay 51h Extnoulh Sea Scoul8 Charity Number 301047 Sof5