Section C: Notes to the accounts Trustees’ annual report for the period
01012020 Period start date Period end date 311220020 Charity name Woolacombe Village Hall Charity No 301022 (if any)
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To improve the conditions of life for the inhabitants of Woolacombe, without distinction, by making the Hall available for meetings, lectures,classes and other forms of recreation |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
Letting of the Hall for public entertainment, sport activities, educational and social activities, in keeping with the Charity Commission guidance on public benefit. |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic beneft |
Para 1.18 | It is so confirmed |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers | Para 1.38 | |
| Other |
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Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | Subject to Covid restrictions and refurbishment the hall was made available to the community for regular and ad hoc lettings throughout the year and provided much needed additional space for Woolacombe Primary School. Because of Covid and refurbishment, lettings income dropped from £15,407 in 2019 to £5,049 in 2020. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Achievements against objectives set | Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| SORP reference |
||
|---|---|---|
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | Funds at the end of the year were a healthy £42,936 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserve policy is to hold sufficient funds to continue operations for at least twelve months. |
| Amount of reserves held | Para 1.22 | £42,936 |
| Reasons for holding zero reserves | Para 1.22 | |
| Details of fund materially in defcit | Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
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October 2016
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Structure, Governance and Management
| Description of charity’s trusts: | SORP reference |
|
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.gunincorporated association,CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by local inhabitants representative of users |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charityworks |
Para 1.51 | |
| Relationship with any related parties | Para 1.51 | |
| Other |
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October 2016
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Reference and Administrative details
| Charity name | Woolacombe Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 301022 |
| Charity’s principal address | Beach Road, Woolacombe, Devon, EX34 7BT |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| Martyn Hocking | Chairman | ||
| Mrs Valerie Drew | Treasurer | ||
| Mrs Sally Hocking | Secretary | ||
| Peter Little | |||
| Mr Robin Hagley | |||
| Mr Malcolm Wilkinson | |||
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October 2016
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Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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October 2016
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Sally Hocking Robin Hagley Full name(s) Position (eg Secretary, Secretary Trustee Chair, etc)
18th March 2022 Date
Charity Accounts templates – Trustees’ annual report for the period
October 2016
WOOLACOMBE VILLAGE HALL Chanty No. 301022 Statement of assets and liabilities at 31sI Dember 2020 2020 UnreslriGted Restncted 2019 TOTAL Current account D8POSrt accounts Cash in hand £28,884 £14,025 £ 47 £18,335 £93,693 £47 Total at Bank + Cash Other Assets.. Hall 70. Beach Road. Insured value - revalued 2017 Conlents et¢. Insured value Liabilrties - payable within 1 year Cleaning Refurbishment- retention Beaford Arts 1360 £18
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Charity Name Woolacombe Village Hall |
|---|---|
| 31stDecember 2020 Charity no (if any) 301022 |
|
| 1-3 () |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | 15th March 2022 |
|---|---|---|
| Roy Walker FCCA (Retired) | ||
| Chartered Certified Accountant (Retired) | ||
| 1, Channel View | ||
| Mortehoe Woolacombe EX347EQ |
||
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER