Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2020 To 31 03 2021
Section A Reference and administration details
Charity name Weare Giffard Village Hall Other names charity is known by Registered charity number (if any) 301008 Charity's principal address Riversdale Weare Giffard Bideford Postcode EX39 4QR
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Kevin Richards Chair
2 Laura Bott Treasurer
3 Tracy Lees Secretary
Amanda Budge Bookings
4
Secretary
Charlotte
5
Boundy
6 Mark Hedden
7 Cathryn Jeram
8 Rosamund Marsh
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Trust Deed Type of governing document
- (eg. trust deed, constitution)
Trust How the charity is constituted (eg. trust, association, company)
Elected/appointed Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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Provision of a village hall for the benefit of the inhabitants of the Parish of Weare Giffard and immediate vicinity, without distinction of sex, sexual Summary of the objects orientation, age, disability, nationality, race or of the charity set out in political, religious or other opinions, for the purpose of its governing document physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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The hall is in use most days of the week for a variety of activities including Art Club, Table Tennis Club, Women’s Institute, Line Dancing, Yoga, Men’s and Ladies’ Skittles, coffee Morning and Knit & Natter.
You may choose to include further statements, where relevant, about:
The hall is available for hire for private functions including children’s parties, wedding receptions, funeral teas, village social functions and occasional fund raising fayres.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main 2022-2021 was a year interrupted by a achievements of the charity during the year series of COVD lockdowns. Measures were put in place to enable the hall to open in line with Government guidance. The breakfast rolls team adapted to the restrictions and operated a take-away service.
The only other event we are able to stage was a Murder Mystery evening in October.
Two noticeboards and 2 table-tennis tables were purchased, and a table-tennis club has been set up. A film projector, associated equipment and screen were purchased which have enabled 2 film nights to take place.
The restricted use of the hall did enable volunteers to repaint the hall both inside and out. Volunteers also made new curtains.
Section E Financial review
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Brief statement of the charity’s policy on reserves
The charity holds £10,000 in the bank for unforeseen expenditure in relation to building maintenance or urgent furniture or equipment replacement.
The Trustees are responsible for the maintenance of the village hall and from time to time this involves major works far in excess of cash reserves held. On identifying such major works, fundraising is undertaken with the object of meeting the costs in full (i.e. without needing a loan).
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Kevin Richards
Full name(s) Kevin Brinley Richards
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Position (eg Secretary, Chair Chair, etc) Date 23/01/2022
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Weare Giffard Village Hall Profit And Loss Account For the year ended 31 March 2021
| Income Bacon Rolls Bingo Books Coffee Mornings Donations Fees Grants Grants - DCC Grants - Lottery Grants - TDC Grants - WGPC Hall Hire Lottery Murder Mystery Gross profit Expenses Bank charges Cleaning Covid Supplies Decor Gas & Electric Gifts Grant - Acoustic Grant - Kitchen Upgrade Grant - Speaker System Hall supplies Insurance - Liability Kitchen Supplies Licences Lottery Office Exps Repairs and maintenance Stationery and printing Table Tennis Water rates/charges Net profit/(loss) |
1,060 - - - - - 8,744 553 - 19,931 - 1,163 1,394 - - (830) (34) (233) (852) (34) - - - (64) (2,286) - (613) (620) - (4,697) (9) (780) (50) |
2021 2020 £ £ 1,870 648 59 343 2,390 500 - 2,605 9,648 1,175 652 2,694 2,578 400 32,845 25,561 32,845 25,561 (7) (1,132) - (214) (797) (110) (4,405) (12,693) (1,634) (183) (1,912) (45) (395) (670) (30) (6,174) (2) - (951) (11,103) (31,355) 21,742 (5,794) |
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WEARE GIFFARD VILLAGE HALL ACCOUNTS 2019/2020 AND 2020/2021
I can confirm that I have examined the Weare Giffard Village Hall Income and Expenditure accounts for 2019/2020 and 2020/21 and compared them to statements of account for the periods.
I believe the accounts have been properly prepared from the accounting records and I am satisfied that the accounts truly and fairly represent the finances of the village hall.
Faye Connelly
Independent Examiner
24[th] January 2022