## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 04 2020 **To** 31 03 2021
## Section A Reference and administration details
**Charity name** Weare Giffard Village Hall **Other names charity is known by Registered charity number (if any)** 301008 **Charity's principal address** Riversdale Weare Giffard Bideford **Postcode EX39 4QR**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Kevin Richards Chair
2 Laura Bott Treasurer
3 Tracy Lees Secretary
Amanda Budge Bookings
4
Secretary
Charlotte
5
Boundy
6 Mark Hedden
7 Cathryn Jeram
8 Rosamund Marsh
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed Type of governing document
- (eg. trust deed, constitution)
Trust How the charity is constituted (eg. trust, association, company)
Elected/appointed Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
Provision of a village hall for the benefit of the inhabitants of the Parish of Weare Giffard and immediate vicinity, without distinction of sex, sexual **Summary of the objects** orientation, age, disability, nationality, race or **of the charity set out in** political, religious or other opinions, for the purpose of **its governing document** physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
The hall is in use most days of the week for a variety of activities including Art Club, Table Tennis Club, Women’s Institute, Line Dancing, Yoga, Men’s and Ladies’ Skittles, coffee Morning and Knit & Natter.
You **may choose** to include further statements, where relevant, about:
The hall is available for hire for private functions including children’s parties, wedding receptions, funeral teas, village social functions and occasional fund raising fayres.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main** 2022-2021 was a year interrupted by a **achievements of the charity during the year** series of COVD lockdowns. Measures were put in place to enable the hall to open in line with Government guidance. The breakfast rolls team adapted to the restrictions and operated a take-away service.
The only other event we are able to stage was a Murder Mystery evening in October.
Two noticeboards and 2 table-tennis tables were purchased, and a table-tennis club has been set up. A film projector, associated equipment and screen were purchased which have enabled 2 film nights to take place.
The restricted use of the hall did enable volunteers to repaint the hall both inside and out. Volunteers also made new curtains.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
The charity holds £10,000 in the bank for unforeseen expenditure in relation to building maintenance or urgent furniture or equipment replacement.
The Trustees are responsible for the maintenance of the village hall and from time to time this involves major works far in excess of cash reserves held. On identifying such major works, fundraising is undertaken with the object of meeting the costs in full (i.e. without needing a loan).
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)** _Kevin Richards_
**Full name(s)** Kevin Brinley Richards
March **2012**
**TAR**
6
**Position (eg Secretary,** Chair **Chair, etc) Date** 23/01/2022
March **2012**
**TAR**
7
Weare Giffard Village Hall Profit And Loss Account For the year ended 31 March 2021
|Income
Bacon Rolls
Bingo
Books
Coffee Mornings
Donations
Fees
Grants
Grants - DCC
Grants - Lottery
Grants - TDC
Grants - WGPC
Hall Hire
Lottery
Murder Mystery
Gross profit
Expenses
Bank charges
Cleaning
Covid Supplies
Decor
Gas & Electric
Gifts
Grant - Acoustic
Grant - Kitchen Upgrade
Grant - Speaker System
Hall supplies
Insurance - Liability
Kitchen Supplies
Licences
Lottery
Office Exps
Repairs and maintenance
Stationery and printing
Table Tennis
Water rates/charges
Net profit/(loss)|1,060
-
-
-
-
-
8,744
553
-
19,931
-
1,163
1,394
-
-
(830)
(34)
(233)
(852)
(34)
-
-
-
(64)
(2,286)
-
(613)
(620)
-
(4,697)
(9)
(780)
(50)|2021
2020
£
£
1,870
648
59
343
2,390
500
-
2,605
9,648
1,175
652
2,694
2,578
400
32,845
25,561
32,845
25,561
(7)
(1,132)
-
(214)
(797)
(110)
(4,405)
(12,693)
(1,634)
(183)
(1,912)
(45)
(395)
(670)
(30)
(6,174)
(2)
-
(951)
(11,103)
(31,355)
21,742
(5,794)|
|---|---|---|
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## WEARE GIFFARD VILLAGE HALL ACCOUNTS 2019/2020 AND 2020/2021
I can confirm that I have examined the Weare Giffard Village Hall Income and Expenditure accounts for 2019/2020 and 2020/21 and compared them to statements of account for the periods.
I believe the accounts have been properly prepared from the accounting records and I am satisfied that the accounts truly and fairly represent the finances of the village hall.
Faye Connelly
Independent Examiner
24[th] January 2022