2022-12-31-accounts

RATTERY VILLAGE HALL COMMITTEE

Annual General Meeting 7.30 pm 27th February 2023

Present - Rachel Coaker, Peter Smerdon (Chairman), Alison Samuel, Ann Hogan(secretary), Kay Gautry Janet Causey (treasurer), Rob Needham, Antony Coker, Mark Freeman

1. Apologies -none (Alison notified she would be a little late)

2. Minutes of last AGM – The minutes of the last AGM were approved, (proposed by Antony and seconded by Robert..

3. 3 . Matters arising – There were no matters arising

4. Treasurer’s report

Janet reported on the results this year.

At the year end there was £52,178 in the current account. Assets have increased by £10,000 from last year and stand at £158,000 which is considered to be a usual amount to hold.The accounts were approved (Proposed by Peter and seconded by Alison and signed by Peter and Janet).

Peter thanked Janet for her hard work and extended further thanks to Mark Causey for his help too.

Mark Freeman asked if the committee had considered investing in Premium Bonds as there are much better rates available than from bank accounts.Need to check on the Charity Commission website to see if this would be allowed.

The electricity contract runs out end November 2023.Currently with SSE

Unit charges are 29.15p day,22p night and 24p at other times. The green levy is on zero (usually 0.75p/unit) Peter will ring SSE to discuss claiming the Off Grid Grant.

5. Secretary’s report

Ann reported that Tony Coaker had resigned, Kay was leaving the area and has stepped down as booking clerk, Val Tagg and Carleen Telemann have both stepped down.The charity commissioners review had again been completed. PRS/PPL had been contacted with current financial information and the annual payment made.Peter thanked Ann for her contribution as secretary. The secretary’s report was approved, proposed by Rachel and seconded by Sally.

6. Chairman’s report

Peter reported on John Severn’s visit which led to the committee acquiring insurance cover for all Trusties to cover any liability claims.

He described the return to normality for the Village Hall activity after the pandemic and how bookings were now back to usual levels.

Peter highlighted that increased energy costs we are all facing will have a direct impact which may mean we face higher prices which will need to be factored in to hall charges.

Peter said that Rachel , Tony and Neil will continue to keep maintaining the hall and there will be a constant review for any required improvements. TRAYE (the youth club) has now ended its association with the hall.

The Chairman’s report was approved, proposed by Alison and seconded by Rachel.

7 . Election of Management Committee (Trustees)

Lunch club has ended, there is slow progress with twinning

Rob Needham representing Parochial Church Council Alison Samuel representing Environment Group Peter Smerdon representing the Parish Council Mark Freeman representing the Garden Show Rachel Coaker representing the Social club The rest of the committee were voted onto the committee on bloc after everyone agreed they were willing to continue being trustees - being - Janet Causey, Antony Coker, Ann Hogan Proposed by Alison Samuel. Seconded by Peter Smerdon. (Jess Nash was co-opted onto the committee).

(note - currently there are spaces for 10 trustees plus 2 co-opted members on the committee though our constitution does accept up to 11 trustees plus 2 co-opted members Peter and Ann to send email out to the Rattery e-mail exchange advertising two Trustee vacancies.)

8. AOB

There was no other business

9 . Date of next meeting –one year -2024

1. Meeting closed at declared time of 7.50 p.m

THE RAThERY VILLAGE HALL (REGISTERED CHARITY NUMBER 3009461 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

THE RATtERY VILLAGE HALL IREG15TERED CHARITY NUMBER 300946) ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 The Rattery Village Hall is registered with the Charity Commissioners {No. 3009461 and constituted by Deed of Trust. The Charity is administered by a management committee, comprisirbg: Chairman- Mr P Smerdon Secretary- Ann Hogan Treasurer- Mrs J Causey Other members- Anthony Coker, Tony Coaker, Rachel Coaker. Kay Gautry, Robert Needham, Val Tagg. Contact Address: Ann Hogan 2 Goshen Road Torquay TQ2 68B Mrs J Causey Brownston Farm Rattery South Brent TQIO 9LQ

THE RArrERY VILLAGE HALL (REGISTERED CHARITY NUMBER 300946) ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (continued) OBJECTIVES OF THE CHARITY 111 The object of the charity is the provision and maintenance of the village hall for the use of the inhabitants of the parish of Rattery (the area of benefit) without distinction of political. Religious or other opinions. including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants and 121 The said land and building shall be held upon trust for the purposes of a village hall as foresaid. The main Source of income during the year was generated from the hire ofthe village hall. There were various grants and donations totalling £1,165. A150 received was £9,300 from Southern Electric for electricity from the PV panels. Funds on hand at the yearend totalled £158,160 of which none are restricted. Mr P Smerdon Mrs J Causey

THE RAThERY VILLAGE HALL {REGISTERED CHARITY NUMBER 300946} INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022 2022 Total Funds 2021 Total Funds Unrestrirted Restricted Funds Funds Notes INCOME: Grants and donations Hire Villages in action PV income IROCSI Bank interest (Grossl Sundry income 1.165 14,684 1,165 14.684 11,998 6,686 9,300 1.007 36 9,300 1,007 36 7,571 508 20 26,192 26,192 26,783 EXPENDITURE: Booking Clerk expenses Maintenance and repairs Refunds Cleaning Equipment and improvements Insurance Flre and electric testin8 PRS Electricity and water Consumables Photocopier, stationery and general Subscription Depreciation of PV pane15 Accountant Miscellaneous 2,052 4,287 2,052 4,287 1,633 860 1,319 3,185 1,070 411 150 3,463 566 1,319 3,185 1,070 411 150 3.463 566 84 174 680 530 976 235 241 1,236 218 42 244 4,182 60 174 60 196 17,017 60 196 17.017 11,137 NET INCOME 9,175 9.175 15,646 Total assets at 1st January 2022 148,985 148,985 133,339 Total assets at 31st Decernber 2022 158.160 158,160 148,985

THE RAThERY VILLAGE HALL (REGISTERED CHARITY NUMBER 3009461 STATEMENT OF ASSEfs AND LIABILITIES AS AT 31 DECEMBER 2022 2022 Total Funds 2021 Total Funds Unrestrirted Re5trirted Funds Funds Notes CASH FUNDS Natwest current account Nationwide Building Societv Vir8in Charity Deposit Account Stock Petty Cash 55,357 20,792 81,910 100 55,357 20,792 81,910 47,189 20,000 81,695 loo 158,160 158,160 148,985 ASSETS RETAINED FOR THE CHARITY'S OWN USE PV panels Less Grant received Less Depreciation over 10 years 89,251 147,4131 141.8381 89,251 147,4131 141,8381 89,251 147,4131 141,8381 Net book value Total assets at 31 December 2022 158,160 158,160 148,985 Signed on behalf of the trustees Chairma Dated Treasurer Dated

THE RAThERY VILLAGE HALL (REGISTERED CHARITY NUMBER 300946} REPORT OF THE INDEPENDENT EXAMINER TOTHETRUSTEES OF THE RA￿ERy VILLAGE HALL We have examined the financial statements of the The Rattery Village Hall for the year ended 31" December 2022 on pages one to four. Respective responsibilities of trustees and examiners The charity's trustees consider than an audit is not required for this year ended lunder section 43121 of the Charities Act 1993 (the Act). as amended by s.28 of the Charities Act 2LX)61 and that an independent examination is needed. It is our responsibility to Examine the accounts lunder section 43 of the Act as amended) To follow procedures a5 laid dowrb in the General Directives given by the Charity Commission lunder section 4317llbl of the Act, as amended) and To state whether particular matters to have come to our concern Basls of Independent examlners, ststement Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting recor¢Js kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of anv unusual items or disclosures in the accounts and seekin8 explanations from trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently. we do not express an audit opinion on these accounts. Independent examiner5 Statement In connection with our examination, no matter has come to our attention.. 111 Which gives us reasonable cause to believe that in any material aspect, the trustees have not rnet the requirements to ensure that- Proper accounting records are kept lin accordance with section 41 of the Actl,and Accounts are prepared which agree with the accounting records and comply with the accounting requirements of that Act or 121 To which ,in our opinion attention should be drawn in order to prepare a proper understanding of the accounts to be reached Tamar Accounting Citadel Lodge 2A Elliot Street The Hoe Plymouth PLI 2PP

THE RAThERY VILLAGE HALL (REGISTERED CHARITY NUMBER 3009461 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

THE RATtERY VILLAGE HALL IREG15TERED CHARITY NUMBER 300946) ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 The Rattery Village Hall is registered with the Charity Commissioners {No. 3009461 and constituted by Deed of Trust. The Charity is administered by a management committee, comprisirbg: Chairman- Mr P Smerdon Secretary- Ann Hogan Treasurer- Mrs J Causey Other members- Anthony Coker, Tony Coaker, Rachel Coaker. Kay Gautry, Robert Needham, Val Tagg. Contact Address: Ann Hogan 2 Goshen Road Torquay TQ2 68B Mrs J Causey Brownston Farm Rattery South Brent TQIO 9LQ

THE RArrERY VILLAGE HALL (REGISTERED CHARITY NUMBER 300946) ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (continued) OBJECTIVES OF THE CHARITY 111 The object of the charity is the provision and maintenance of the village hall for the use of the inhabitants of the parish of Rattery (the area of benefit) without distinction of political. Religious or other opinions. including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants and 121 The said land and building shall be held upon trust for the purposes of a village hall as foresaid. The main Source of income during the year was generated from the hire ofthe village hall. There were various grants and donations totalling £1,165. A150 received was £9,300 from Southern Electric for electricity from the PV panels. Funds on hand at the yearend totalled £158,160 of which none are restricted. Mr P Smerdon Mrs J Causey

THE RAThERY VILLAGE HALL {REGISTERED CHARITY NUMBER 300946} INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022 2022 Total Funds 2021 Total Funds Unrestrirted Restricted Funds Funds Notes INCOME: Grants and donations Hire Villages in action PV income IROCSI Bank interest (Grossl Sundry income 1.165 14,684 1,165 14.684 11,998 6,686 9,300 1.007 36 9,300 1,007 36 7,571 508 20 26,192 26,192 26,783 EXPENDITURE: Booking Clerk expenses Maintenance and repairs Refunds Cleaning Equipment and improvements Insurance Flre and electric testin8 PRS Electricity and water Consumables Photocopier, stationery and general Subscription Depreciation of PV pane15 Accountant Miscellaneous 2,052 4,287 2,052 4,287 1,633 860 1,319 3,185 1,070 411 150 3,463 566 1,319 3,185 1,070 411 150 3.463 566 84 174 680 530 976 235 241 1,236 218 42 244 4,182 60 174 60 196 17,017 60 196 17.017 11,137 NET INCOME 9,175 9.175 15,646 Total assets at 1st January 2022 148,985 148,985 133,339 Total assets at 31st Decernber 2022 158.160 158,160 148,985

THE RAThERY VILLAGE HALL (REGISTERED CHARITY NUMBER 3009461 STATEMENT OF ASSEfs AND LIABILITIES AS AT 31 DECEMBER 2022 2022 Total Funds 2021 Total Funds Unrestrirted Re5trirted Funds Funds Notes CASH FUNDS Natwest current account Nationwide Building Societv Vir8in Charity Deposit Account Stock Petty Cash 55,357 20,792 81,910 100 55,357 20,792 81,910 47,189 20,000 81,695 loo 158,160 158,160 148,985 ASSETS RETAINED FOR THE CHARITY'S OWN USE PV panels Less Grant received Less Depreciation over 10 years 89,251 147,4131 141.8381 89,251 147,4131 141,8381 89,251 147,4131 141,8381 Net book value Total assets at 31 December 2022 158,160 158,160 148,985 Signed on behalf of the trustees Chairma Dated Treasurer Dated

THE RAThERY VILLAGE HALL (REGISTERED CHARITY NUMBER 300946} REPORT OF THE INDEPENDENT EXAMINER TOTHETRUSTEES OF THE RA￿ERy VILLAGE HALL We have examined the financial statements of the The Rattery Village Hall for the year ended 31" December 2022 on pages one to four. Respective responsibilities of trustees and examiners The charity's trustees consider than an audit is not required for this year ended lunder section 43121 of the Charities Act 1993 (the Act). as amended by s.28 of the Charities Act 2LX)61 and that an independent examination is needed. It is our responsibility to Examine the accounts lunder section 43 of the Act as amended) To follow procedures a5 laid dowrb in the General Directives given by the Charity Commission lunder section 4317llbl of the Act, as amended) and To state whether particular matters to have come to our concern Basls of Independent examlners, ststement Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting recor¢Js kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of anv unusual items or disclosures in the accounts and seekin8 explanations from trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently. we do not express an audit opinion on these accounts. Independent examiner5 Statement In connection with our examination, no matter has come to our attention.. 111 Which gives us reasonable cause to believe that in any material aspect, the trustees have not rnet the requirements to ensure that- Proper accounting records are kept lin accordance with section 41 of the Actl,and Accounts are prepared which agree with the accounting records and comply with the accounting requirements of that Act or 121 To which ,in our opinion attention should be drawn in order to prepare a proper understanding of the accounts to be reached Tamar Accounting Citadel Lodge 2A Elliot Street The Hoe Plymouth PLI 2PP