## **RATTERY VILLAGE HALL COMMITTEE** 

Annual General Meeting 7.30 pm 27th February 2023 

**Present** - Rachel Coaker, Peter Smerdon (Chairman), Alison Samuel, Ann Hogan(secretary), Kay Gautry Janet Causey (treasurer), Rob Needham, Antony Coker, Mark Freeman 

1. **Apologies** -none (Alison notified she would be a little late) 

2. **Minutes of last AGM** – The minutes of the last AGM were approved, (proposed by Antony and seconded by Robert.. 

- 3 **. Matters arising** – There were no matters arising 

## 4. **Treasurer’s report** 

Janet reported on the results this year. 

At the year end there was £52,178 in the current account. Assets have increased by £10,000 from last year and stand at £158,000 which is considered to be a usual amount to hold.The accounts were approved (Proposed by Peter and seconded by Alison and signed by Peter and Janet). 

Peter thanked Janet for her hard work and extended further thanks to Mark Causey for his help too. 

Mark Freeman asked if the committee had considered investing in Premium Bonds as there are much better rates available than from bank accounts.Need to check on the Charity Commission website to see if this would be allowed. 

The electricity contract runs out end November 2023.Currently with SSE 

Unit charges are 29.15p day,22p night and 24p at other times. The green levy is on zero (usually 0.75p/unit) Peter will ring SSE to discuss claiming the Off Grid Grant. 

## 5. **Secretary’s report** 

Ann reported that Tony Coaker had resigned, Kay was leaving the area and has stepped down as booking clerk, Val Tagg and Carleen Telemann have both stepped down.The charity commissioners review had again been completed. PRS/PPL had been contacted with current financial information and the annual payment made.Peter thanked Ann for her contribution as secretary. The secretary’s report was approved, proposed by Rachel and seconded by Sally. 

## 6. **Chairman’s report** 

Peter reported on John Severn’s visit which led to the committee acquiring insurance cover for all Trusties to cover any liability claims. 



He described the return to normality for the Village Hall activity after the pandemic and how bookings were now back to usual levels. 

Peter highlighted that increased energy costs we are all facing will have a direct impact which may mean we face higher prices which will need to be factored in to hall charges. 

Peter said that Rachel , Tony and Neil will continue to keep maintaining the hall and there will be a constant review for any required improvements. TRAYE (the youth club) has now ended its association with the hall. 

The Chairman’s report was approved, proposed by Alison and seconded by Rachel. 

## 7 **. Election of Management Committee (Trustees)** 

Lunch club has ended, there is slow progress with twinning 

Rob Needham representing Parochial Church Council Alison Samuel representing Environment Group Peter Smerdon representing the Parish Council Mark Freeman representing the Garden Show Rachel Coaker representing the Social club The rest of the committee were voted onto the committee on bloc after everyone agreed they were willing to continue being trustees -  being  -  Janet Causey, Antony Coker, Ann Hogan  Proposed by Alison Samuel. Seconded by Peter Smerdon. (Jess Nash was co-opted onto the committee). 

(note - currently there are spaces for 10 trustees plus 2 co-opted members on the committee though our constitution does accept up to 11 trustees plus 2 co-opted members Peter and Ann to send email out to the Rattery e-mail exchange advertising two Trustee vacancies.) 

## 8. **AOB** 

There was no other business 

## 9 **. Date of next meeting** –one year -2024 

10. Meeting closed at declared time of 7.50 p.m 



THE RAThERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 3009461
ANNUAL ACCOUNTS FOR THE YEAR ENDED
31 DECEMBER 2022

THE RATtERY VILLAGE HALL
IREG15TERED CHARITY NUMBER 300946)
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022
The Rattery Village Hall is registered with the Charity Commissioners {No. 3009461 and
constituted by Deed of Trust.
The Charity is administered by a management committee, comprisirbg:
Chairman- Mr P Smerdon
Secretary- Ann Hogan
Treasurer- Mrs J Causey
Other members- Anthony Coker, Tony Coaker, Rachel Coaker. Kay Gautry, Robert
Needham, Val Tagg.
Contact Address:
Ann Hogan
2 Goshen Road
Torquay
TQ2 68B
Mrs J Causey
Brownston Farm
Rattery
South Brent
TQIO 9LQ

THE RArrERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 300946)
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (continued)
OBJECTIVES OF THE CHARITY
111 The object of the charity is the provision and maintenance of the village hall for
the use of the inhabitants of the parish of Rattery (the area of benefit) without
distinction of political. Religious or other opinions. including use for meetings,
lectures and classes and for other forms of recreation and leisure-time
occupation, with the object of improving the conditions of life for the said
inhabitants and
121 The said land and building shall be held upon trust for the purposes of a village
hall as foresaid.
The main Source of income during the year was generated from the hire ofthe
village hall. There were various grants and donations totalling £1,165. A150 received
was £9,300 from Southern Electric for electricity from the PV panels.
Funds on hand at the yearend totalled £158,160 of which none are restricted.
Mr P Smerdon
Mrs J Causey

THE RAThERY VILLAGE HALL
{REGISTERED CHARITY NUMBER 300946}
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2022
2022
Total
Funds
2021
Total
Funds
Unrestrirted Restricted
Funds
Funds
Notes
INCOME:
Grants and donations
Hire
Villages in action
PV income IROCSI
Bank interest (Grossl
Sundry income
1.165
14,684
1,165
14.684
11,998
6,686
9,300
1.007
36
9,300
1,007
36
7,571
508
20
26,192
26,192
26,783
EXPENDITURE:
Booking Clerk expenses
Maintenance and repairs
Refunds
Cleaning
Equipment and improvements
Insurance
Flre and electric testin8
PRS
Electricity and water
Consumables
Photocopier, stationery and general
Subscription
Depreciation of PV pane15
Accountant
Miscellaneous
2,052
4,287
2,052
4,287
1,633
860
1,319
3,185
1,070
411
150
3,463
566
1,319
3,185
1,070
411
150
3.463
566
84
174
680
530
976
235
241
1,236
218
42
244
4,182
60
174
60
196
17,017
60
196
17.017
11,137
NET INCOME
9,175
9.175
15,646
Total assets at 1st January 2022
148,985
148,985
133,339
Total assets at 31st Decernber 2022
158.160
158,160
148,985

THE RAThERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 3009461
STATEMENT OF ASSEfs AND LIABILITIES
AS AT 31 DECEMBER 2022
2022
Total
Funds
2021
Total
Funds
Unrestrirted Re5trirted
Funds
Funds
Notes
CASH FUNDS
Natwest current account
Nationwide Building Societv
Vir8in Charity Deposit Account
Stock
Petty Cash
55,357
20,792
81,910
100
55,357
20,792
81,910
47,189
20,000
81,695
loo
158,160
158,160
148,985
ASSETS RETAINED FOR THE
CHARITY'S OWN USE
PV panels
Less Grant received
Less Depreciation over 10 years
89,251
147,4131
141.8381
89,251
147,4131
141,8381
89,251
147,4131
141,8381
Net book value
Total assets at 31 December 2022
158,160
158,160
148,985
Signed on behalf of the trustees
Chairma
Dated
Treasurer
Dated

THE RAThERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 300946}
REPORT OF THE INDEPENDENT EXAMINER TOTHETRUSTEES OF
THE RA￿ERy VILLAGE HALL
We have examined the financial statements of the The Rattery Village Hall for the year ended
31" December 2022 on pages one to four.
Respective responsibilities of trustees and examiners
The charity's trustees consider than an audit is not required for this year ended lunder section
43121 of the Charities Act 1993 (the Act). as amended by s.28 of the Charities Act 2LX)61 and that
an independent examination is needed.
It is our responsibility to
Examine the accounts lunder section 43 of the Act as amended)
To follow procedures a5 laid dowrb in the General Directives given by the Charity
Commission lunder section 4317llbl of the Act, as amended) and
To state whether particular matters to have come to our concern
Basls of Independent examlners, ststement
Our examination was carried out in accordance with the General Directions given by the Charity
Commission. An examination includes a review of the accounting recor¢Js kept by the charity and
a comparison of the accounts presented with those records. It also includes consideration of anv
unusual items or disclosures in the accounts and seekin8 explanations from trustees concerning
any such matters. The procedures undertaken do not provide all the evidence that would be
required in an audit and consequently. we do not express an audit opinion on these accounts.
Independent examiner5 Statement
In connection with our examination, no matter has come to our attention..
111 Which gives us reasonable cause to believe that in any material aspect, the trustees
have not rnet the requirements to ensure that-
Proper accounting records are kept lin accordance with section 41 of the
Actl,and
Accounts are prepared which agree with the accounting records and comply
with the accounting requirements of that Act or
121 To which ,in our opinion attention should be drawn in order to prepare a proper
understanding of the accounts to be reached
Tamar Accounting
Citadel Lodge
2A Elliot Street
The Hoe
Plymouth
PLI 2PP

THE RAThERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 3009461
ANNUAL ACCOUNTS FOR THE YEAR ENDED
31 DECEMBER 2022

THE RATtERY VILLAGE HALL
IREG15TERED CHARITY NUMBER 300946)
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022
The Rattery Village Hall is registered with the Charity Commissioners {No. 3009461 and
constituted by Deed of Trust.
The Charity is administered by a management committee, comprisirbg:
Chairman- Mr P Smerdon
Secretary- Ann Hogan
Treasurer- Mrs J Causey
Other members- Anthony Coker, Tony Coaker, Rachel Coaker. Kay Gautry, Robert
Needham, Val Tagg.
Contact Address:
Ann Hogan
2 Goshen Road
Torquay
TQ2 68B
Mrs J Causey
Brownston Farm
Rattery
South Brent
TQIO 9LQ

THE RArrERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 300946)
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (continued)
OBJECTIVES OF THE CHARITY
111 The object of the charity is the provision and maintenance of the village hall for
the use of the inhabitants of the parish of Rattery (the area of benefit) without
distinction of political. Religious or other opinions. including use for meetings,
lectures and classes and for other forms of recreation and leisure-time
occupation, with the object of improving the conditions of life for the said
inhabitants and
121 The said land and building shall be held upon trust for the purposes of a village
hall as foresaid.
The main Source of income during the year was generated from the hire ofthe
village hall. There were various grants and donations totalling £1,165. A150 received
was £9,300 from Southern Electric for electricity from the PV panels.
Funds on hand at the yearend totalled £158,160 of which none are restricted.
Mr P Smerdon
Mrs J Causey

THE RAThERY VILLAGE HALL
{REGISTERED CHARITY NUMBER 300946}
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2022
2022
Total
Funds
2021
Total
Funds
Unrestrirted Restricted
Funds
Funds
Notes
INCOME:
Grants and donations
Hire
Villages in action
PV income IROCSI
Bank interest (Grossl
Sundry income
1.165
14,684
1,165
14.684
11,998
6,686
9,300
1.007
36
9,300
1,007
36
7,571
508
20
26,192
26,192
26,783
EXPENDITURE:
Booking Clerk expenses
Maintenance and repairs
Refunds
Cleaning
Equipment and improvements
Insurance
Flre and electric testin8
PRS
Electricity and water
Consumables
Photocopier, stationery and general
Subscription
Depreciation of PV pane15
Accountant
Miscellaneous
2,052
4,287
2,052
4,287
1,633
860
1,319
3,185
1,070
411
150
3,463
566
1,319
3,185
1,070
411
150
3.463
566
84
174
680
530
976
235
241
1,236
218
42
244
4,182
60
174
60
196
17,017
60
196
17.017
11,137
NET INCOME
9,175
9.175
15,646
Total assets at 1st January 2022
148,985
148,985
133,339
Total assets at 31st Decernber 2022
158.160
158,160
148,985

THE RAThERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 3009461
STATEMENT OF ASSEfs AND LIABILITIES
AS AT 31 DECEMBER 2022
2022
Total
Funds
2021
Total
Funds
Unrestrirted Re5trirted
Funds
Funds
Notes
CASH FUNDS
Natwest current account
Nationwide Building Societv
Vir8in Charity Deposit Account
Stock
Petty Cash
55,357
20,792
81,910
100
55,357
20,792
81,910
47,189
20,000
81,695
loo
158,160
158,160
148,985
ASSETS RETAINED FOR THE
CHARITY'S OWN USE
PV panels
Less Grant received
Less Depreciation over 10 years
89,251
147,4131
141.8381
89,251
147,4131
141,8381
89,251
147,4131
141,8381
Net book value
Total assets at 31 December 2022
158,160
158,160
148,985
Signed on behalf of the trustees
Chairma
Dated
Treasurer
Dated

THE RAThERY VILLAGE HALL
(REGISTERED CHARITY NUMBER 300946}
REPORT OF THE INDEPENDENT EXAMINER TOTHETRUSTEES OF
THE RA￿ERy VILLAGE HALL
We have examined the financial statements of the The Rattery Village Hall for the year ended
31" December 2022 on pages one to four.
Respective responsibilities of trustees and examiners
The charity's trustees consider than an audit is not required for this year ended lunder section
43121 of the Charities Act 1993 (the Act). as amended by s.28 of the Charities Act 2LX)61 and that
an independent examination is needed.
It is our responsibility to
Examine the accounts lunder section 43 of the Act as amended)
To follow procedures a5 laid dowrb in the General Directives given by the Charity
Commission lunder section 4317llbl of the Act, as amended) and
To state whether particular matters to have come to our concern
Basls of Independent examlners, ststement
Our examination was carried out in accordance with the General Directions given by the Charity
Commission. An examination includes a review of the accounting recor¢Js kept by the charity and
a comparison of the accounts presented with those records. It also includes consideration of anv
unusual items or disclosures in the accounts and seekin8 explanations from trustees concerning
any such matters. The procedures undertaken do not provide all the evidence that would be
required in an audit and consequently. we do not express an audit opinion on these accounts.
Independent examiner5 Statement
In connection with our examination, no matter has come to our attention..
111 Which gives us reasonable cause to believe that in any material aspect, the trustees
have not rnet the requirements to ensure that-
Proper accounting records are kept lin accordance with section 41 of the
Actl,and
Accounts are prepared which agree with the accounting records and comply
with the accounting requirements of that Act or
121 To which ,in our opinion attention should be drawn in order to prepare a proper
understanding of the accounts to be reached
Tamar Accounting
Citadel Lodge
2A Elliot Street
The Hoe
Plymouth
PLI 2PP