2020-09-30-accounts - Mary Tavy Victory Memorial Recreation Ground Trust

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Trustees’ Annual Report for the period

From 1[st] October 2019 To 30[th] September 2020

Charity name: Mary Tavy Victory Memorial Recreation Ground Trust Charity registration number: 300898

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Board of Trustees operates and manages a 10 1/2 acre recreation ground on behalf of the parish of Mary Tavy.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Facilities include the Coronation Hall, playing pitches with changing rooms, a children's playground, a nature trail & allotments.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have operated the charity in accordance with all charitable guidance

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The main focus of activity over the last year was the installation of the new play area and keeping the external facilities open to the community during the period of lockdowns. The use of the hall itself has been restricted but we have been a hive of outdoor activity during a very strange year.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity continues to operate with a healthy carried forward balance of unrestricted reserves
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The reserves have been accumulated and are retained for future investment projects and to cover unforeseen circumstances
Amount of reserves held	Para 1.22	£22,500
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N.A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The charity continues to operate as a going concern
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity has benefitted from National Lottery grants, local council grants and other charitable grants towards the Play Area. The charity also benefitted from the Covid restriction grants.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The charity was established via a trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity Commission model
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The trustees are all volunteers who have had an association with aspects of the operations of the charity

Reference and Administrative details

Charity name	Mary Tavy Victory Memorial Recreation Ground Trust
Other name the charity uses	Mary Tavy Hall & Field
Registered charity number	300898
Charity’s principal address	c/o The Rectory, Mary Tavy, Tavistock, Devon PL9 9PP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	John RoyHill	Chair
	Graham Ross	Secretary
	Mike Allen	Treasurer
	John Bright	Vice Chair
	Cheryl Downham
	Calum Veale
	George Hill
	TonyWilliams	Committee Member
	Bev Ross	Committee Member
	Diana McDowell	BookingSecretary
	Janet Clare	Committee Member
	Jill Lamerton	Committee Member
	Christine Kaczanow	Committee Member

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	John Roy Hill	Mike Allen
	Chair	Treasurer
	19/05/2021
	19/05/2021

Charity Name			No (if any)
Mary Tavy Victory Memorial Recreation Ground Trust			300898
Receipts andpayments accounts				CC16a
For the period from	01/10/2019 Period start date	To	30/09/2020 Period end date

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,047 1,916 5,341 - 10,000 50 - - 18,354 - - - 18,354 5,528 2,852 1,377 1,136 - - - - - 10,893 - - - 10,893 7,461 - 2,700 17,818 22,579	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
100 Club(net income)	1,047	- - - 53,938 - - - - 53,938	- - - - - - - - -	1,047 1,916 5,341 53,938 10,000 50 - - 72,292	836
Events Income(net)	1,916				3,587
Field & Hall Lettings	5,341				8,169
Grants	-				4,505
Covid Grant	10,000				-
Other Income	50				96
	-				-
	-				-
*Sub total*(Gross income for AR)	18,354				17,193

A2 Asset and investment sales, (see table).
	-	- - -	- - -	- - -
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
		53,938	-	72,292	17,193

Maintenance / Improvements / Cleaning	5,528	- - - - 48,774 6,761 - - - 55,535	- - - - - - - - - -	5,528 2,852 1,377 1,136 48,774 6,761 - - - 66,428	9,534
Utilities	2,852				2,407
Insurance	1,377				1,002
Administration	1,136				1,430
PlayArea	-				254
Projector	-				-
	-				-
	-				-
	-				-
**Sub total **	10,893				14,627

A4 Asset and investment purchases, (see table)
	-	- - -	- - -	- - -
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*				66,428
		55,535	-		14,627

	7,461	- 1,597	-	5,864	2,566
	- 2,700	2,700 4,251	- -	- 22,069	-
	17,818				19,503
	22,579	5,354	-	27,933	22,069

30/01/2021

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details Coronation Hall Changing Rooms Recreation Ground Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Nat West Bank Play Area Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 22,579 5,354 - - 22,579 5,354 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) General - General - General - Restricted - - Fund to which liability relates Amount due (optional) - - Print Name M J Allen	Endowment funds to nearest £
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			When due (optional)



			Date of approval
		M J Allen	18/12/2020

The receipts and payments analysis and accompanying vouchers of the Mary Tavy Victory Memorial Recreation Ground Trust have been examined and the statement of receipts and payments for the year to 30 September 2020 are in accordance with the records inspected

Oli Williams

Oli Williams ACA

30/01/2021

CCXX R2 accounts (SS)

Charity Name			No (if any)
Mary Tavy Victory Memorial Recreation Ground Trust			300898
Receipts andpayments accounts				CC16a
For the period from	01/10/2019 Period start date	To	30/09/2020 Period end date

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,047 1,916 5,341 - 10,000 50 - - 18,354 - - - 18,354 5,528 2,852 1,377 1,136 - - - - - 10,893 - - - 10,893 7,461 - 2,700 17,818 22,579	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
100 Club(net income)	1,047	- - - 53,938 - - - - 53,938	- - - - - - - - -	1,047 1,916 5,341 53,938 10,000 50 - - 72,292	836
Events Income(net)	1,916				3,587
Field & Hall Lettings	5,341				8,169
Grants	-				4,505
Covid Grant	10,000				-
Other Income	50				96
	-				-
	-				-
*Sub total*(Gross income for AR)	18,354				17,193

A2 Asset and investment sales, (see table).
	-	- - -	- - -	- - -
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
		53,938	-	72,292	17,193

Maintenance / Improvements / Cleaning	5,528	- - - - 48,774 6,761 - - - 55,535	- - - - - - - - - -	5,528 2,852 1,377 1,136 48,774 6,761 - - - 66,428	9,534
Utilities	2,852				2,407
Insurance	1,377				1,002
Administration	1,136				1,430
PlayArea	-				254
Projector	-				-
	-				-
	-				-
	-				-
**Sub total **	10,893				14,627

A4 Asset and investment purchases, (see table)
	-	- - -	- - -	- - -
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*				66,428
		55,535	-		14,627

	7,461	- 1,597	-	5,864	2,566
	- 2,700	2,700 4,251	- -	- 22,069	-
	17,818				19,503
	22,579	5,354	-	27,933	22,069

30/01/2021

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details Coronation Hall Changing Rooms Recreation Ground Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Nat West Bank Play Area Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 22,579 5,354 - - 22,579 5,354 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) General - General - General - Restricted - - Fund to which liability relates Amount due (optional) - - Print Name M J Allen	Endowment funds to nearest £
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			When due (optional)



			Date of approval
		M J Allen	18/12/2020

Oli Williams

Oli Williams ACA

30/01/2021

CCXX R2 accounts (SS)