## **Trustees’ Annual Report for the period** **From 1[st] October 2019 To 30[th] September 2020** **Charity name: Mary Tavy Victory Memorial Recreation Ground Trust Charity registration number: 300898** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Board of Trustees operates and**
**manages a 10 1/2 acre recreation ground**
**on behalf of the parish of Mary Tavy.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Facilities include the Coronation Hall,**
**playing pitches with changing rooms, a**
**children's playground, a nature trail &**
**allotments.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have operated the charity in**
**accordance with all charitable guidance**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main focus of activity over the last**
**year was the installation of the new play**
**area and keeping the external facilities**
**open to the community during the period**
**of lockdowns.**
**The use of the hall itself has been**
**restricted but we have been a hive of**
**outdoor activity during a very strange**
**year.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity continues to operate with a**
**healthy carried forward balance of**
**unrestricted reserves**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The reserves have been accumulated and**
**are retained for future investment**
**projects and to cover unforeseen**
**circumstances**| |Amount of reserves held|Para 1.22|**£22,500**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N.A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity continues to operate as a**
**going concern**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity has benefitted from National**
**Lottery grants, local council grants and**
**other charitable grants towards the Play**
**Area. The charity also benefitted from the**
**Covid restriction grants.**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The charity was established via a trust**
**deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charity Commission model**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The trustees are all volunteers who have**
**had an association with aspects of the**
**operations of the charity**| ## **Reference and Administrative details** |Charity name|Mary Tavy Victory Memorial Recreation Ground Trust| |---|---| |Other name the charity uses|Mary Tavy Hall & Field| |Registered charity number|300898| |Charity’s principal address|c/o The Rectory, Mary Tavy, Tavistock, Devon PL9 9PP| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| ||John RoyHill|Chair||| ||Graham Ross|Secretary||| ||Mike Allen|Treasurer||| ||John Bright|Vice Chair||| ||Cheryl Downham|||| ||Calum Veale|||| ||George Hill|||| ||TonyWilliams|Committee Member||| ||Bev Ross|Committee Member||| ||Diana McDowell|BookingSecretary||| ||Janet Clare|Committee Member||| ||Jill Lamerton|Committee Member||| ||Christine Kaczanow|Committee Member||| |||||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||John Roy Hill|Mike Allen| ||
Chair|Treasurer| ||19/05/2021|| ||19/05/2021|| |**Charity Name**|||**No (if any)**||| |---|---|---|---|---|---| |**Mary Tavy Victory Memorial Recreation Ground Trust**|||**300898**||| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|01/10/2019
Period start date|**To**|30/09/2020
Period end date||| |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,047**
**1,916**
**5,341**
**-**
**10,000**
**50**
**-**
**-**

**18,354**
**-**
**-**
**-**
**18,354**
**5,528**
**2,852**
**1,377**
**1,136**
**-**
**-**
**-**
**-**
**-**
**10,893**
**-**
**-**
**-**
**10,893**
**7,461**
**- 2,700**
**17,818**
**22,579**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |100 Club(net income)|**1,047**|**-**
**-**
**-**
**53,938**
**-**
**-**
**-**
**-**
**53,938**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,047**
**1,916**
**5,341**
**53,938**
**10,000**
**50**
**-**
**-**
**72,292**|**836**| |Events Income(net)|**1,916**||||**3,587**| |Field & Hall Lettings|**5,341**||||**8,169**| |Grants|**-**||||**4,505**| |Covid Grant|**10,000**||||**-**| |Other Income|**50**||||**96**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**18,354**||||**17,193**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| |||**53,938**|**-**|**72,292**|**17,193**| ||||||| |Maintenance / Improvements / Cleaning|**5,528**|**-**
**-**
**-**
**-**
**48,774**
**6,761**
**-**
**-**
**-**
**55,535**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,528**
**2,852**
**1,377**
**1,136**
**48,774**
**6,761**
**-**
**-**
**-**
**66,428**|**9,534**| |Utilities|**2,852**||||**2,407**| |Insurance|**1,377**||||**1,002**| |Administration|**1,136**||||**1,430**| |PlayArea|**-**||||**254**| |Projector|**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_ **|**10,893**||||**14,627**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||**66,428**|| |||**55,535**|**-**||**14,627**| ||||||| ||**7,461**|**- 1,597**|**-**|
**5,864**|**2,566**| ||**- 2,700**|**2,700**
**4,251**|**-**
**-**|**-**
**22,069**|**-**| ||**17,818**||||**19,503**| ||**22,579**|**5,354**|**-**|**27,933**|**22,069**| 30/01/2021 CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
Coronation Hall
Changing Rooms
Recreation Ground
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
Nat West Bank
Play Area
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**22,579**
**5,354**
**-**
**-**
**22,579**
**5,354**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
General
**-**
General
**-**
General
**-**
Restricted
**-**
**-**
**Fund to which liability**
**relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
M J Allen|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||Date of
approval| |||M J Allen|18/12/2020| ||||| The receipts and payments analysis and accompanying vouchers of the Mary Tavy Victory Memorial Recreation Ground Trust have been examined and the statement of receipts and payments for the year to 30 September 2020 are in accordance with the records inspected _Oli Williams_ Oli Williams ACA 30/01/2021 CCXX R2 accounts (SS) 2 |**Charity Name**|||**No (if any)**||| |---|---|---|---|---|---| |**Mary Tavy Victory Memorial Recreation Ground Trust**|||**300898**||| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|01/10/2019
Period start date|**To**|30/09/2020
Period end date||| |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,047**
**1,916**
**5,341**
**-**
**10,000**
**50**
**-**
**-**

**18,354**
**-**
**-**
**-**
**18,354**
**5,528**
**2,852**
**1,377**
**1,136**
**-**
**-**
**-**
**-**
**-**
**10,893**
**-**
**-**
**-**
**10,893**
**7,461**
**- 2,700**
**17,818**
**22,579**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |100 Club(net income)|**1,047**|**-**
**-**
**-**
**53,938**
**-**
**-**
**-**
**-**
**53,938**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,047**
**1,916**
**5,341**
**53,938**
**10,000**
**50**
**-**
**-**
**72,292**|**836**| |Events Income(net)|**1,916**||||**3,587**| |Field & Hall Lettings|**5,341**||||**8,169**| |Grants|**-**||||**4,505**| |Covid Grant|**10,000**||||**-**| |Other Income|**50**||||**96**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**18,354**||||**17,193**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| |||**53,938**|**-**|**72,292**|**17,193**| ||||||| |Maintenance / Improvements / Cleaning|**5,528**|**-**
**-**
**-**
**-**
**48,774**
**6,761**
**-**
**-**
**-**
**55,535**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,528**
**2,852**
**1,377**
**1,136**
**48,774**
**6,761**
**-**
**-**
**-**
**66,428**|**9,534**| |Utilities|**2,852**||||**2,407**| |Insurance|**1,377**||||**1,002**| |Administration|**1,136**||||**1,430**| |PlayArea|**-**||||**254**| |Projector|**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_ **|**10,893**||||**14,627**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||**66,428**|| |||**55,535**|**-**||**14,627**| ||||||| ||**7,461**|**- 1,597**|**-**|
**5,864**|**2,566**| ||**- 2,700**|**2,700**
**4,251**|**-**
**-**|**-**
**22,069**|**-**| ||**17,818**||||**19,503**| ||**22,579**|**5,354**|**-**|**27,933**|**22,069**| 30/01/2021 CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
Coronation Hall
Changing Rooms
Recreation Ground
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
Nat West Bank
Play Area
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**22,579**
**5,354**
**-**
**-**
**22,579**
**5,354**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
General
**-**
General
**-**
General
**-**
Restricted
**-**
**-**
**Fund to which liability**
**relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
M J Allen|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||Date of
approval| |||M J Allen|18/12/2020| ||||| The receipts and payments analysis and accompanying vouchers of the Mary Tavy Victory Memorial Recreation Ground Trust have been examined and the statement of receipts and payments for the year to 30 September 2020 are in accordance with the records inspected _Oli Williams_ Oli Williams ACA 30/01/2021 CCXX R2 accounts (SS) 2