2024-12-31-accounts - Holbeton Village Hall

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Trustees’ Annual Report for the period

From 1st jan 2024 Period start date To31[st] Dec 2024 Period end date

Charity name: Holbeton Village Hall

Charity registration number:300856

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Property held in trust for the purposes of a Village Hall. The Hall provides facilities for use by Village inhabitants without distinction of political, religious or other opinions including the use for meetings, lectures, classes and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall is used by a variety of local groups including Youth group, Parish Council, Primary school, Drama group, Dance classes, Pilates, Garden society, Twinning Association, Film club, private parties and is also used as a Polling Station.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Village Hall Management committee is responsible for all aspects of the hall and have complied with the guidance on Public benefit published by the Charity Commission. The public benefit derived from the activities of the charity include: provision of Holbeton Village Hall for public use, preservation and enhancement of the hall for the use of the community. In conducting the management activities of the hall, the Trustees regularly seek advice from Devon Communities and Acre to ensure the decisions made are in accordance with best practice.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Not applicable Para 1.38 Policy on grant making N/A

Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Bookings continue to be strong, with many groups using the hall. The program of refurbishment continues with two large flat roofs being replaced during 2024. Monies have been raised to upgrade the Fire Alarm system, works will be completed during 2025. Wi Fi was introduced to the hall during 2024, which has proved popular for meetings and functions. Prices were not increased during 2024, despite rising costs and as a result of tight financial management.
Additional information (optional) You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	The Trustees set a target 3 years ago to raise £60K for improvements/maintenance to the hall, which has now been achieved and with the exception of the fire Alarm upgrade., all works are now complete.
Investment performance against objectives	Para 1.41	N/A

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Our main source of income is derived from the hall charges in letting the Hall to regular users, private individuals and commercial hirers. Fund raising events were carried out during the year, we also received donations from Individuals and successfully obtained grants from a number of other organisations.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold reserves in an interest bearing account to cover running costs
Amount of reservesheld	Para 1.22	£16,332
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	N/A
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	The is a risk that lettings in the current financial situation may reduce, which could put a strain on long-term finances. However, the trustees consider that any shortfall can be mitigated through fundraising, pricing strategy, local donations and future marketing of the hall.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Committee comprises of elected members and representative members of local organisations.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Holbeton Village Hall
Other name the charity uses
Registered charity number	300856
Charity’s principal address	Brent Hill Holbeton, Pl8 1LW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Christine Tarrant	Chair
Sue Collins	Secretary
Caroline Howarth	Treasurer
Shula Fitzgerald	Bookings secretary
Mike Reece
Gillian Banner		9/9/2024 Resigned

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Sue Collins
	Susan Theresa Collins
	Secretary
	28/4/2025
	28/4/2025

Holbet¢>n Vllknge HWM Annual A¢eounts forth• yMr•nd•d 31st December 2024 Rec•lO• 9M04.49 30.750.C(I 9257.50 3,020.62 9.557.94 2.(pY).IXI lJuiinh3ht 1.641.64 10.lx 1.058. 1,022.71 111.C 59.25 241.43 I6,5.87 Jut)tAe 8 Pubryiz 132.30 InterB5t on dwrt. &troJnt Total 53.478.40 Payme 1.715.91 1.529.n 38925 367.95 2.17T99 1.43268 71.74 24. 2.828.49 395.91 1010.91 1.491.32 135.68 24.C 48.816.37 Can1 In5ur8nc PRS kn 62.14 195.74 24618 InsF 472. 214.22 619.74 122.55 4n.94 318.42 naht 393.14 71r2.&J 58,049.78 11.5>5.59 14571J81 4..28 11957.19 3,3fJ22 51.95 1Q332J6 13.7n.70 7.119.39 10.65 20.9)3.74 LW B PLC CashknH x$..74 15.997.46 4.K6.28 20.9J3.74 SurFWdttl tory•¥ 16.332J6 ClYlbtlw* Tair•rt.ctAlr zd,I