## **Trustees’ Annual Report for the period** **From 1st jan 2024 Period start date To31[st] Dec 2024 Period end date** ## **Charity name: Holbeton Village Hall** ## **Charity registration number:300856** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Property held in trust for the purposes of**
**a Village Hall. The Hall provides facilities**
**for use by Village inhabitants without**
**distinction of political, religious or other**
**opinions including the use for meetings,**
**lectures, classes and other forms of**
**recreation and leisure time occupation,**
**with the object of improving the**
**conditions of life for the said inhabitants. **| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The hall is used by a variety of local**
**groups including Youth group, Parish**
**Council, Primary school, Drama group,**
**Dance classes, Pilates, Garden society,**
**Twinning Association, Film club, private**
**parties and is also used as a Polling**
**Station.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Village Hall Management committee**
**is responsible for all aspects of the hall**
**and have complied with the guidance on**
**Public benefit published by the Charity**
**Commission. The public benefit derived**
**from the activities of the charity include:**
**provision of Holbeton Village Hall for**
**public use, preservation and**
**enhancement of the hall for the use of the**
**community. In conducting the**
**management activities of the hall, the**
**Trustees regularly seek advice from**
**Devon Communities and Acre to ensure**
**the decisions made are in accordance**
**with best practice.**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **Not applicable** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Bookings continue to be strong, with**
**many groups using the hall.**
**The program of refurbishment continues**
**with two large flat roofs being replaced**
**during 2024.**
**Monies have been raised to upgrade the**
**Fire Alarm system, works will be**
**completed during 2025.**
**Wi Fi was introduced to the hall during**
**2024, which has proved popular for**
**meetings and functions.**
**Prices were not increased during 2024,**
**despite rising costs and as a result of**
**tight financial management.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**The Trustees set a target 3 years ago to**
**raise £60K for**
**improvements/maintenance to the hall,**
**which has now been achieved and with**
**the exception of the fire Alarm upgrade.,**
**all works are now complete.**| |Investment performance
against objectives|Para 1.41|**N/A**| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our main source of income is derived**
**from the hall charges in letting the Hall to**
**regular users, private individuals and**
**commercial hirers. Fund raising events**
**were carried out during the year, we also**
**received donations from Individuals and**
**successfully obtained grants from a**
**number of other organisations.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We hold reserves in an interest bearing**
**account to cover running costs**| |Amount of reservesheld|Para 1.22|**£16,332 **| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**N/A**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The is a risk that lettings in the current**
**financial situation may reduce, which**
**could put a strain on long-term finances.**
**However, the trustees consider that any**
**shortfall can be mitigated through**
**fundraising, pricing strategy, local**
**donations and future marketing of the**
**hall.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Committee comprises of elected**
**members and representative members of**
**local organisations.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**N/A**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any related
parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Holbeton Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|300856| |Charity’s principal address|Brent Hill Holbeton, Pl8 1LW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Christine Tarrant|Chair||| ||Sue Collins|Secretary||| ||Caroline Howarth|Treasurer||| ||Shula Fitzgerald|Bookings secretary||| ||Mike Reece|||| ||Gillian Banner||9/9/2024 Resigned|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Sue Collins|| |---|---|---| ||Susan Theresa Collins|| ||

Secretary|| ||28/4/2025|| ||28/4/2025|| Holbet¢>n Vllknge HWM Annual A¢eounts forth• yMr•nd•d 31st December 2024 Rec•lO• 9M04.49 30.750.C(I 9257.50 3,020.62 9.557.94 2.(pY).IXI lJuiinh3ht 1.641.64 10.lx 1.058. 1,022.71 111.C 59.25 241.43 I6,5￿.87 Jut)tAe 8* Pubryiz 132.30 InterB5t on dwrt. &troJnt Total 53.478.40 Payme￿￿ 1.715.91 1.529.n 38925 367.95 2.17T99 1.43268 71.74 24. 2.828.49 395.91 1010.91 1.491.32 135.68 24.C 48.816.37 C￿an1 In5ur8nc* PRS k*n 62.14 195.74 24618 InsF* 472. 214.22 619.74 122.55 4n.94 318.42 n*aht 393.14 71r2.&J 58,049.78 11.5>5.59 14571J81 4.￿.28 11957.19 3,3fJ22 51.95 1Q332J6 13.7n.70 7.119.39 10.65 20.9)3.74 LW B￿￿ PLC CashknH x$.￿.74 15.997.46 4.K6.28 20.9J3.74 SurFWd*ttl tory•¥ 16.332J6 ClYlbtlw* Tair•rt.ctAlr zd,I Holbet¢>n Vllknge HWM Annual A¢eounts forth• yMr•nd•d 31st December 2024 Rec•lO• 9M04.49 30.750.C(I 9257.50 3,020.62 9.557.94 2.(pY).IXI lJuiinh3ht 1.641.64 10.lx 1.058. 1,022.71 111.C 59.25 241.43 I6,5￿.87 Jut)tAe 8* Pubryiz 132.30 InterB5t on dwrt. &troJnt Total 53.478.40 Payme￿￿ 1.715.91 1.529.n 38925 367.95 2.17T99 1.43268 71.74 24. 2.828.49 395.91 1010.91 1.491.32 135.68 24.C 48.816.37 C￿an1 In5ur8nc* PRS k*n 62.14 195.74 24618 InsF* 472. 214.22 619.74 122.55 4n.94 318.42 n*aht 393.14 71r2.&J 58,049.78 11.5>5.59 14571J81 4.￿.28 11957.19 3,3fJ22 51.95 1Q332J6 13.7n.70 7.119.39 10.65 20.9)3.74 LW B￿￿ PLC CashknH x$.￿.74 15.997.46 4.K6.28 20.9J3.74 SurFWd*ttl tory•¥ 16.332J6 ClYlbtlw* Tair•rt.ctAlr zd,I