Trustee's Annual Report for the period 01/04/21 to 31/03/2022
Reference and administration details
Charity name NEWTON POPPLEFORD PLAYING FIELD FOUNDATION Also known as NPPFF Reg. Char. Number 300848 Principal Address The Pavilion Back Lane, Newton Poppleford EX10 0EZ Trustees Newton Poppleford and Harpford Parish Council Officers: Chair Cllr. Chris Burhop Full Year Secretary Jacqui Baldwin From Jan 2022 Acting Treasurer Jacqui Baldwin From Jan 2022 Advisors: Internal Auditor Christopher Noake From 17/01/2019 Bankers: Lloyds Bank Corporate Full Year Starling Bank Business Account Account closed 15.11.2021 Structure, governance and management
Governing Document Scheme Deed dated 03/11/2000 Replaced original scheme of 24/05/1961 Constitution Charitable Trust Trustee Selection Fixed as per Scheme Deed (Local Authority) - NPHPC Governance All Councillors of NPHPC are members of Trustee Board Chair of Trustees is current Chair of Council but elected at AGM. Officers appointed at AGM. Volunteers form day-to-day Management Committee Objects To improve the conditions of life for the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a recreation ground in the interests of social welfare.
Title of land described in schedule to this scheme was
Land
transferred to NPHPC to be held in trust for the charity
Schedule
by means of a scheme dated 24/05/1961. Land identified in schedule must be retained by trustee for use for the object of the charity as above. Land consisting of 2.85 hectares or thereabouts and the buildings thereon at Back Lane, Newton Poppleford known as Newton Poppleford Playing Field (and Pavilion).
Objectives and activities
Objects
Objects To improve the conditions of life for the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a recreation ground in the interests of social welfare. Activities Provision and maintenance of a Pavilion and Playing Fields for sporting, recreation and social activities for the for the local community and wider area. Trustees have considered the Commission's guidance on Public Benefit and are committed to enable as many people as possible from the community to use these facilities. Additional Info. Trustees are grateful for the many hours provided by volunteers, management committee and user groups. During the year a Community Café has been established and facilities are being used by a diverse range of community groups
and individuals from the playgroup to our most elderly residents.
Achievements and performance
Summary After a year with virtually no hire income and very little activity due to Covid-19 thankfully we have seen the resumption of sporting activities on the playing field and use of the Pavilion increasing, albeit slowly, from May 2021 onwards. It should be noted that the financial results do not truly reflect a full operational year as many community clubs and groups delayed resuming activities until the Autumn and for some time there were continuing restrictions on numbers meeting indoors. VAT Returns were submitted each quarter and the system continues in accordance with HMRC guidelines. Further improvements have been made to the Pavilion and we have funding in place to install cctv for added security. Plans to completely refurbish the multi-use games area in the next financial year are well-advanced.
The year ended with Trustees very positive about the future.
Financial Review
Summary
Cash in bank at financial year end £30,080
Liabilities zero
Main financial risk to charity is loss of hirers and defaults on outstanding bills for previous hires but this is managed by regular, routine billing cycles and strict debtor management.
T B d i i i i h l hi
i l
Trustee Board is negotiating with regular hirers to enter into long-term licence agreements to provide future financial security for the charity.
Further Financials
Total income for the year was £27,989 - 44% of which was grant funding and the Trustee Board wishes to express its thanks to the government, EDDC, Devon Community Foundation, Devon County Council and the Newton Poppleford & Harpford Parish Council for grants received. These funds were of great assistance in enabling the charity to make improvements to the Pavilion in readiness for reopening.
Declaration
The Trustees declare that they have approved the Trustee Report above.
Signed on behalf of the charity's trustee board:
| Full Name Position Date Signature |
Jacqui Baldwin |
|---|---|
| Jacqui Baldwin | |
| Acting Treasurer | |
| 8th November 2022 (AGM) |
| Newton Poppleford Playing Field Foundation (Reg. | Newton Poppleford Playing Field Foundation (Reg. | Newton Poppleford Playing Field Foundation (Reg. | Newton Poppleford Playing Field Foundation (Reg. | Char. 300848) | |
|---|---|---|---|---|---|
| Receipts & Payments Account f | or the Financial Year Ende | d 31st March 2022 | |||
| RECEIPTS Regular Hire Income Function Income Field Income Bank Interest Fundraising Grants received Other Receipts Charitable Donations Loans received Licence Fees received VAT charged on sales VAT reclaimed from HMRC TOTAL RECEIPTS EXPENDITURE Utilities Building Maintenance Field Maintenance Cleaning Equipment / Consumables Insurance Building Refurbishment Admin. Event Costs Loan Repayments VAT paid on purchases VAT paid to HMRC Sub-total TOTAL PAYMENTS NET RECEIPTS-PAYMENTS |
**Current ** | Financial Year April 2021to Mar | 2020/21 Total Total £ £ 189 0 0 0 0 23,138 125 250 0 400 38 892 ch 2022 |
2019/20 | |
| Unrestricted Funds £ 3,771 557 3,897 0 3,781 12,550 361 662 0 0 813 1,597 |
Designated Funds £ |
Restricted Funds £ |
Total £ 6,689 125 2,250 0 2,096 2,822 200 1,892 0 0 1,033 0 |
||
| 27,989 | 0 | 0 | 27,989 25,031 |
17,107 | |
| £ 2,574 3,178 1,607 2,860 814 0 948 487 1,266 850 823 29 |
£ | £ | £ £ 1,043 11,847 2,520 0 281 399 0 287 0 425 2,175 240 |
£ 1,950 1,450 2,308 1,480 327 393 500 366 0 425 313 620 |
|
| 15,437 | 0 | 0 | 0 19,217 15,437 12,552 |
10,133 | |
| 15,437 | 0 | 0 | 10,133 | ||
| 12,552 | 0 | 0 | 6,975 | ||
| Movements in | Funds for th | e Financial Y | ear Ended 31 | st March 2022 | |
| Cash Assets | Bt'Fwd at 01-04-21 |
Receipts 2021-22 |
Payments 2021-22 |
Interbank Transfers |
Cd'Fwd at 31-03-22 |
| Cash at Bank & in Hand | 2021-22 | ||||
| Petty Cash Bank, Current Account (Co-op) Bank, Current Account (Lloyds) Bank, Current Account (Starling) |
0 0 17,227 301 |
0 0 27,989 |
0 0 -15,437 0 |
0 0 301 -301 |
0 0 30,080 -0 |
| 17,528 | 27,989 | -15,437 | 0 | 30,080 | |
| Fundraising / Capital Accounts | Bt'Fwd | Deposits | Withdrawals | Net Transfers | Cd'Fwd |
| Bank, Current Account (Co-op) Bank, Deposit Account (Co-op) Total Cash Assets Comprising: General (Unrestricted) Fund Total Unrestricted Funds Earmarked Funds Capital Accounts Total Earmarked Funds Total Funds |
0 0 |
0 0 |
0 0 |
0 0 |
0 0 |
| 0 | 0 | 0 | 0 | 0 | |
| 17,528 17,528 |
27,989 27,989 |
-15,437 -15,437 |
0 0 0 0 |
30,080 30,080 |
|
| 17,528 | 30,080 | ||||
| 0 | 0 | 0 | 0 | ||
| 0 | 0 | ||||
| 17,528 | 27,989 | -15,437 | 30,080 | ||
| Total at 31-03-21 30,080 0 0 0 |
Cash, current & Money still to b Stocks, shares Physical assets Commitments |
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| Statement of Assets | & Liabilities | as at 31st Ma | rch 2022 | ||
| Cash Assets Other Monetary Assets Investments Assets Assets Retained for Own Use Liabilities |
Unrestricted Funds Designated Funds Restricted Funds 30,080 - - 0 All land and property held in Trust by Newton Poppleford and Harpford PC |
Total at 31-03-21 30,080 0 0 0 |
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