## **Trustee's Annual Report for the period 01/04/21 to 31/03/2022** ## **Reference and administration details** Charity name NEWTON POPPLEFORD PLAYING FIELD FOUNDATION Also known as NPPFF Reg. Char. Number 300848 Principal Address The Pavilion Back Lane, Newton Poppleford EX10 0EZ Trustees **Newton Poppleford and Harpford Parish Council** Officers: Chair Cllr. Chris Burhop Full Year Secretary Jacqui Baldwin From Jan 2022 Acting Treasurer Jacqui Baldwin From Jan 2022 Advisors: Internal Auditor Christopher Noake From 17/01/2019 Bankers: Lloyds Bank Corporate Full Year Starling Bank Business Account Account closed 15.11.2021 **Structure, governance and management** Governing Document Scheme Deed dated 03/11/2000 Replaced original scheme of 24/05/1961 Constitution Charitable Trust Trustee Selection Fixed as per Scheme Deed (Local Authority) - NPHPC Governance All Councillors of NPHPC are members of Trustee Board Chair of Trustees is current Chair of Council but elected at AGM. Officers appointed at AGM. Volunteers form day-to-day Management Committee Objects To improve the conditions of life for the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a recreation ground in the interests of social welfare. Title of land described in schedule to this scheme was Land transferred to NPHPC to be held in trust for the charity Schedule by means of a scheme dated 24/05/1961. Land identified in schedule must be retained by trustee for use for the object of the charity as above. Land consisting of 2.85 hectares or thereabouts and the buildings thereon at Back Lane, Newton Poppleford known as Newton Poppleford Playing Field (and Pavilion). ## **Objectives and activities** Objects Objects To improve the conditions of life for the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a recreation ground in the interests of social welfare. Activities Provision and maintenance of a Pavilion and Playing Fields for sporting, recreation and social activities for the for the local community and wider area. Trustees have considered the Commission's guidance on Public Benefit and are committed to enable as many people as possible from the community to use these facilities. Additional Info. Trustees are grateful for the many hours provided by volunteers, management committee and user groups. During the year a Community Café has been established and facilities are being used by a diverse range of community groups and individuals from the playgroup to our most elderly residents. ## **Achievements and performance** Summary After a year with virtually no hire income and very little activity due to Covid-19 thankfully we have seen the resumption of sporting activities on the playing field and use of the Pavilion increasing, albeit slowly, from May 2021 onwards. It should be noted that the financial results do not truly reflect a full operational year as many community clubs and groups delayed resuming activities until the Autumn and for some time there were continuing restrictions on numbers meeting indoors. VAT Returns were submitted each quarter and the system continues in accordance with HMRC guidelines. Further improvements have been made to the Pavilion and we have funding in place to install cctv for added security. Plans to completely refurbish the multi-use games area in the next financial year are well-advanced. The year ended with Trustees very positive about the future. ## **Financial Review** Summary Cash in bank at financial year end £30,080 Liabilities zero Main financial risk to charity is loss of hirers and defaults on outstanding bills for previous hires but this is managed by regular, routine billing cycles and strict debtor management. T B d i i i i h l hi i l Trustee Board is negotiating with regular hirers to enter into long-term licence agreements to provide future financial security for the charity. ## Further Financials Total income for the year was £27,989 - 44% of which was grant funding and the Trustee Board wishes to express its thanks to the government, EDDC, Devon Community Foundation, Devon County Council and the Newton Poppleford & Harpford Parish Council for grants received. These funds were of great assistance in enabling the charity to make improvements to the Pavilion in readiness for reopening. ## **Declaration** The Trustees declare that they have approved the Trustee Report above. ## **Signed on behalf of the charity's trustee board:** |Full Name
Position
Date
Signature|_Jacqui Baldwin_| |---|---| ||| ||**Jacqui Baldwin**| ||| ||**Acting Treasurer**| ||| ||**8th November 2022 (AGM)**| |Newton Poppleford Playing Field Foundation (Reg.|Newton Poppleford Playing Field Foundation (Reg.|Newton Poppleford Playing Field Foundation (Reg.|Newton Poppleford Playing Field Foundation (Reg.|Char. 300848)|| |---|---|---|---|---|---| |**Receipts & Payments Account f**||**or the Financial Year Ende**||**d 31st March 2022**|| |**RECEIPTS**
**Regular Hire Income**
**Function Income**
**Field Income**
**Bank Interest**
**Fundraising**
**Grants received**
**Other Receipts**
**Charitable Donations**
**Loans received**
**Licence Fees received**
**VAT charged on sales**
**VAT reclaimed from HMRC**
**TOTAL RECEIPTS**
**EXPENDITURE**
**Utilities**
**Building Maintenance**
**Field Maintenance**
**Cleaning**
**Equipment / Consumables**
**Insurance**
**Building Refurbishment**
**Admin.**
**Event Costs**
**Loan Repayments**
**VAT paid on purchases**
**VAT paid to HMRC**
**Sub-total**
**TOTAL PAYMENTS**
**NET RECEIPTS-PAYMENTS**|**Current **|**Financial Year April 2021to Mar**||**_2020/21_**
Total
**Total**
**£**
**£**
**_189_**
**_0_**
**_0_**
**_0_**
**_0_**
**_23,138_**
**_125_**
**_250_**
**_0_**
**_400_**
**_38_**
**_892_**
**ch 2022**|**_2019/20_**| ||Unrestricted
Funds
**£**
3,771
557
3,897
0
3,781
12,550
361
662
0
0
813
1,597|Designated
Funds
**£**|Restricted
Funds
**£**||**Total**
**_£_**
**_6,689_**
**_125_**
**_2,250_**
**_0_**
**_2,096_**
**_2,822_**
**_200_**
**_1,892_**
**_0_**
**_0_**
**_1,033_**
**_0_**| ||**27,989**|**0**|**0**|**27,989**
**_25,031_**|**_17,107_**| ||**£**
2,574
3,178
1,607
2,860
814
0
948
487
1,266
850
823
29|**£**|**£**|**£**
**_£_**
**_1,043_**
**_11,847_**
**_2,520_**
**_0_**
**_281_**
**_399_**
**_0_**
**_287_**
**_0_**
**_425_**
**_2,175_**
**_240_**|**_£_**
**_1,950_**
**_1,450_**
**_2,308_**
**_1,480_**
**_327_**
**_393_**
**_500_**
**_366_**
**_0_**
**_425_**
**_313_**
**_620_**| ||**15,437**|**0**|**0**|**0**
**_19,217_**
**15,437**
**12,552**|**_10,133_**| ||**15,437**|**0**|**0**||**_10,133_**| ||**12,552**|**0**|**0**||**_6,975_**| ||||||| ||||||| |**Movements in**|**Funds for th**|**e Financial Y**|**ear Ended 31**|**st March 2022**|| |**Cash Assets**|**Bt'Fwd at**
**01-04-21**|**Receipts**
**2021-22**|**Payments**
**2021-22**|**Interbank**
**Transfers**|**Cd'Fwd at**
**31-03-22**| |**Cash at Bank & in Hand**||||**2021-22**|| |Petty Cash
Bank, Current Account (Co-op)
Bank, Current Account (Lloyds)
Bank, Current Account (Starling)|0
0
17,227
301|0
0
27,989|0
0
-15,437
0|0
0
301
-301|**0**
**0**
**30,080**
**-0**| ||17,528|27,989|-15,437|0|**30,080**| |**Fundraising / Capital Accounts**|**Bt'Fwd**|**Deposits**|**Withdrawals**|**Net Transfers**|**Cd'Fwd**| |Bank, Current Account (Co-op)
Bank, Deposit Account (Co-op)
**Total Cash Assets**
**Comprising:**
**General (Unrestricted) Fund**
**Total Unrestricted Funds**
**Earmarked Funds**
Capital Accounts
**Total Earmarked Funds**
**Total Funds**|0
0|0
0|0
0|0
0|**0**
**0**| ||0|0|0|0|**0**| ||**17,528**
17,528|**27,989**
27,989|**-15,437**
-15,437|**0**
0
0
**0**|**30,080**
**30,080**| ||**17,528**||||**30,080**| ||0|0|0||**0**| ||**0**||||**0**| ||**17,528**|**27,989**|**-15,437**||**30,080**| ||||||| |||||**Total at**
**31-03-21**
**30,080**
**0**
**0**
**0**|**_Cash, current &_**
**_Money still to b_**
**_Stocks, shares_**
**_Physical assets_**
**_Commitments_**| |**Statement of Assets**|**& Liabilities**|**as at 31st Ma**|**rch 2022**||| |**Cash Assets**
**Other Monetary Assets**
**Investments Assets**
**Assets Retained for Own Use**
**Liabilities**|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
30,080
-
-
0
_All land and property held in Trust by_
_Newton Poppleford and Harpford PC_|||**Total at**
**31-03-21**
**30,080**
**0**
**0**
**0**|| ||||||| ## ##