Charity regislration number..300840 Croyde Village Hall Annual Report and Financlal Statements for the Year Ended 31 Dernber 2024 WESTCOTTS CHILRTERffiU ACCOUNTANTS • UiI$IIIE$S APVISFRS
Croyde Village Hall Contents Icontinued) Refrrence and Administratlve Details Trustees, Report 2to4 Independent Examinerfs Report Statement of Financial Activities Balance Sheat Notes to the Flnancial Ststements 8t015
Croyde Village Hall Reference and Admlnlstrative Detalls Trustees: P Watkins R Windsor C Plummer S J Carter J E Comell S Maddocks N Markham J Windsor A Green-Price M King (resigned 10 July 2024) Charity Registration Number 300840 Principal Office Clo Mr P Watkins Osterley Springfield Road Woolacombe EX34 7BX Independent Examiner Westcotts (SW) LLP 47 Boutport street Barnstaple Devon EX31 1SQ Page 1
Croyde Village Hall
Trustees’ Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2024.
Structure, governance and management
Type of governing document
Croyde Village Hall is an unincorporated charity registered by way of a conveyance dated 4 November 1949.
Organisational structure and training
The trustees of the charity, who are all unpaid volunteers, are appointed annually at an A.G.M. to which all local residents are invited or co-opted during the year under powers granted by the constitution. All new Trustees are provided with a copy of the Charity Commission guidance notice CC3, but beyond this no specific training is considered necessary.
Risk assessment
The Trustees regularly review potential operational and wider risks to the charity. The major risks to which the charity is exposed have been reviewed and the Trustees consider that the constant monitoring of these risks at the monthly meetings of the Trustees is adequate to mitigate exposure.
Objectives and activities
The conveyance dated 4 November 1949 details the powers and objects of the charity.
Charitable activities
The Trustees maintain the fabric of the Hall and ensure that it is made available for use in accordance with the objects of the charity. Hire fees are charged where appropriate to help cover maintenance and running costs.
Charitable objectives
To hold the Village Hall on trust for the purpose of physical and mental training and recreation and social and intellectual development for the benefit of the inhabitants of the Parish of Georgeham and Croyde. The Committee operates an Equal Opportunities Policy.
Public benefit statement
The Trustees consider that the activities undertaken by the charity to further its charitable purposes are for public benefit and comply with the Charities and Public Benefit: Summary Guidance for Charity Trustees (January 2008, as amended December 2011).
Achievements and performance
The hall has enjoyed another year of usage from a variety of user groups with a few encouraging regular day time activities including regular Medau sessions and Dance Fitness classes. Its great to see the hall being used during the day time sessions something the Committee have been trying to promote for many years.
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Croyde Village Hall
Trustees' Report (continued)
Our usual user groups continue to enjoy the facilities the hall offers. One sad exception this year was the Croyde Players Theatre Group who took a well earned rest from their annual pantomime. The Committee will be encouraging Croyde Players to resume activities as soon as possible. Another sad departure this year was the Deckchair Cinema. After many years of entertaining residents and holiday makers the organizer has decided to roll up the screen ... albeit hopefully not for the last time.
The Committee co-hosted an Xmas Fayre with the Croyde Market Group which complimented the Annual Village Tractor Run. We already have exciting plans afoot for another event this year.
There were no major expenditures in the current reporting period as we bolster the accounts to fund upcoming initiatives which may include a major improvement to the bar facilities. A small investment was made to improve the WIFI coverage in the hall and an upgrade to our glass washer now means we have the capability to wash the dishes as well - a very valuable addition to our industrial quality kitchen. The Committee were able to encourage the District Council to take responsibility for resurfacing the entrance to the car park and we agreed to a contribution towards the reinstatement of the double yellow lines.
It seems the Committee manage to succeed in progressing at least one green initiative each year. 2025 is no exception with the introduction of a drinking water filling station to the front face of the hall. Efforts to fund the installation through grants reaped great success with financing having been received from Fullabrook, The Parish Council, CARA and Parkdean. Our thanks to these organizations for their generous support.
The Hall remains financially viable with healthy accounts as a result of income from hire fees and our licensed bar. As with previous years the Committee will be encouraging an increase in the use of the hall during week days in particular. We continue to look for ways of improving the hall facilities and to that end welcome suggestions from the Community.
We continue to have a strong and enthusiastic Management Committee dedicated to ensuring the village continues to enjoy our valuable community facility. | would like each one of them for their time and involvement in managing the Village Hall during the 2024 / 2025 reporting period.
Financial review
Total income increased from £29,183 to £33,498.
Total expenditure increased from £22,066 to £20,698.
As a result, there was a surplus of £12,800 compared to £7,117 in 2023.
Reserves
The Trustees do not feel the need for a formal reserves policy. However, the Trustees consider that a minimum sum of £5,000 kept in Lloyds current account, is sufficient to cover operational costs for the foreseeable future. The balance in this account as at 31 December 2024 was £49,434 (2023: £37,753).
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Croyde Village Hall
Trustees’ Report (continued)
Plans for future periods
Our goals for 2025 remain consistent with previous years:
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Encourage the continued use of the hall by a varied user group base
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— Continual Improvement of the hall facilities and associated grounds to the extent funds permit
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Seek additional Committee Members
Statement of Trustees’ Responsibilities
The trustees are responsible for preparing the trustees’ report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and_ financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 22 May.2025 and signed on its
behalf by:
PWatkins N Markham Trustee Trustee
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Croyde Village Hall
Independent Examiner's Report to the trustees of Croyde Village Hall
| report to the trustees on my examination of the accounts of Croyde Village Hall for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of Croyde Village Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Croyde Village Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Croyde Village Hall as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Catherine Williams FCA DChA Independent Examiner Westcotts (SW) LLP 47 Boutport Street Barnstaple Devon EX31 1SQ
_ Date:ZW...oe=. ~weAOS 2o2s
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Croydo Village Hall Statement of Financial Activities for the Year Ended 31 December 2024 Unrestrlctsd funds Restrlcted funds Total 2024 Total 2023 Note Income and Endowments from: Donations 8nd legacies Other trading activitEs Investmant income Other income 2,000 2,003 30,736 409 350 25 29,158 30.736 409 350 Total income 31.498 2,000 33,498 29.183 Expenditure on: Raising funds Charitable activities (4,391) (16.307) 120.698) 10,800 {4,391) (16,307) (20,698) 12,800 (5,985) (16,081) Total expenditure Net income (22,066) 2,000 7,117 Net movement in funds 10,8 2,000 12,800 7,117 Reconciliation of funds Total funds ixought forward Total funds ¢arried fonward 18 52,841 52,841 45,724 52.841 63.841 2,000 65,641 All of the charity's activities derive from Gontinuing operations during the above periods. The funds breakdown for 2023 is shown in note 18. The notes on pages 8 to 15 form an integral part of these financial ststements. Page 6
Croyde Village Hall (Reglstration number: 300840) Balance Sheet as at 31 December 2024 2024 2023 Note Fed assets Tangible assets 13 18,057 14,733 Current assets stocks Debtors Cash at bank 8nd In hand 14 15 16 1,655 1,514 49,e34 52,803 <5,219) 1,845 37,865 40,710 Credltors: Amounts falling due wlthin on8 year 17 2,602) Net current a$$ets 47,584 65,641 38,108 Net assets 52,841 Funds of the charlty: Restrfct•d income funds Restricted funds 2,000 Unrestricted Incomg fund8 Unrestricted fund8 Tijpe iext here 83.641 52,841 Totsl funds 18 65.641 52,841 The financial Statements on pages 6 to 15 were approved by the trustees, and authorised for issue on 22 May. 2025and signed on their behalf by.. P Watkins Trustee N Marltham Trustee The notes on pages 8 to 15 form an Integral part of these financial 5tstements. Page 7
Croyde Village Hall
Notes to the Financial Statements for the Year Ended 31 December 2024
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation Croyde Village Hall meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in sterling which is the functional currency of the charity.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Investment income
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs.
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Croyde Village Hall Notes to the Financial Statements for the Year Ended 31 December 2024 (continued) Ralslng funds These are costs incurred in attracting voluntary income, the management of investments and Ihose incurred in trading activities that raise funds. Chantable activltles Charitable expenditure comprises those costs incurred by the charity In the delivery of its activities and seNices for its beneficiaries. It includes both Costs that can be allocated direclly to such aciivitles and those costs of an indirect nature necessary to support them. Support costs sUprt costs include central functions and have been allocated to activlty cost categories on a basis consistent with the use of resources, for example, alloGating propety costs by floor areas, or per capita, staff costs by the time spent and other costs by Iheir usage, Tanglble fixed assats Individual fixed assets are inltially recorded at cost. less any subsequent 8ccumulated depreciation and subsequent accumulated Impairment losses. D•preclatlon and amortlsatlon Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value. over the usèful aconomic life of that asset as follows: Freehold prope Fithres, fittings and equipment 5% straight line 15% reducing balance Stock is valued at the lower of cost and estimated selllng price less costs to Complete and $811, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO). Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignifant risk of change in value. Fund structuro Unrestricted Income funds are general funds that are available for use at the trustees discretion in furtheran of the objectives of the Gharity. Restricted income funds are those donated for use in a particular area or for specific purposes. the use of which is restricted to that area or purp)se. Page 9
Croyde Village Hall
Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)
Financial instruments
Classification
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
Fair value measurement
The best evidence of fair value is a quoted price for an identical asset in an active market. When quoted prices are unavailable, the price of a recent transaction for an identical asset provides evidence of fair value as long as there has not been a significant change in economic circumstances or a significant lapse of time since the transaction took piace. if the market is not active and recent transactions of an identical asset on their own are not a good estimate of fair value, the fair value is estimated by using a valuation technique.
2 Income from donations and legacies
| 2 Income from donations and legacies |
|||
|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Total 2024 |
|
| £ | £ | £ | |
| Donations Grants |
3 - |
- 2,000 |
3 2,000 |
| 3 | 2,000 | 2,003 | |
| Unrestricted funds |
Total 2023 |
||
| £ | £ | ||
| Donations | 25 | 25 | |
| 25 | 25 | ||
| 3 Incomefrom othertrading activities |
|||
| Unrestricted funds |
Total 2024 |
||
| £ | £ | ||
| Notice board | 400 | 400 | |
| Bar sales | 10,381 | 10,381 | |
| Hall hiring Incomefrom solar panels |
17,596 2,359 |
17,596 2,309 |
|
| 30,736 | 30,736 |
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Croyde Villaga Hall Notes to the Financlal Statements forthe Year Ended 31 December 2024 (continued) Unrestrictad funds Totsl 2023 Nots"ce board Bar sales Hall hiring Income from Solar panels 500 9,063 19,463 132 500 9,063 19,463 132 29,158 29.158 4 Investment Income Unrestrictsd funds Total 2024 Int8r8st receivable on bank deposlts 409 409 5 Other Inrne Unrestrlcted funds Total 2024 Other income 350 350 6 Expendlturg on ral8lng funds a) Costs of raising donations and legacies Unrestricted funds Totsl 2024 Bar costs 4,391 4,391 Unrestricted funds Total 2023 Bar costs 5,985 5,985 Page 11
Croyde Vlllage Hall Notes to the Financial Statements for the Year Ended 31 December 2024 (continued) 7 Expendlture on charitable actlvities Unrestrlcted funds Total 2024 Allocated support cost8 16,307 16,307 Unrestricted fund8 Total 2023 Allocated support costs 16,081 16,081 Anatysis of support costs Support CQ8ts allocated to charltable actlvltle$ Total 2024 Total 2022 Rates Water rates Ligh( heat and power Insurance Gardening Telephone and fax Website costs Sundry expenses Cleaning Repairs and renewals Depreciation Independent ex8minatlon fees 704 1,314 2,103 1,570 2,188 240 545 609 631 1,668 1.278 1,833 220 494 199 3,900 3,241 1,018 990 3,900 858 1,643 1,240 16,307 16,081 9 Net Incomingloutgolng resources Net incoming SOurceS for the year include.. 2024 2023 Depreciation of fixed assets 1,643 1,018 Page 12
Croyde Village Hall
Notes to the Financial Statements for the Year Ended 31 December 2024 (continued)
10 Independent examiner's remuneration
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|||||
|---|---|---|---|
|2024|2023|
|£|£|
|Independent examination|fees|1,240|990|
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11 Staff costs
No salaries or wages have been paid to employees, including the members of the committee, during the year.
The average head count of employees during the year was Nil (2023: Nil).
No employee received emoluments of more than £60,000 during the year
12 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
During the year, Trustees were reimbursed for sundry purchases made on behalf of the charity, no expenses were paid directly to Trustees (2023: ENil)
13 Tangible fixed assets
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|Landand|‘Fixtures|and|
|buildings|fittings|Total|
|£|£|£|
|Cost|
|At|1|January|2024|15,143|21,462|36,605|
|Additions|-|4,967|4,967|
|At 31|December 2024|15,143|26,429|41,572|
|Depreciation|
|At|1|January 2024|4,200|17,672|21,872|
|Charge|for the year|350|1,293|1,643|
|At|31|December 2024|4,550|18,965|23,515|
|Net|book|value|
|At 31|December 2024|10,503,|_7,464.|_18,057.|
|At|31|December 2023|10,943|3,790|14,733|
----- End of picture text -----
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Croyde Village Hall Notes to the Flnancial Statements for tho Year Ended 31 December 2024 (continued) 14 Stock 2024 2023 Bar stock 1,655 1,000 1 S Debtors 2024 2023 Trade debtors Prepayments 420 1,094 1,514 900 945 1.845 16 Cash and cash gqulvalonts 2024 2023 Cash at bank 49,634 37,865 17 Creditors: amounts falling due wlthin one yoar 2024 2023 Trade creditors Other creditors Accruals 3,688 363 1,168 5,219 1,612 990 2,602 18 Funds Balance at 1 January 2024 Balance at 31 December 2024 Incoming resources Resources expended Unrestricted funds General Funds 52,841 31,498 (20,698) 63,641 Restricted funds Water Fountain 2,000 2,000 Total funds 52,841 33,498 120.698) 65,641 Page 14
Croyde Village Hall Notss to the Financial Statsments for the Year Ended 31 December 2024 (continued) Balance at 1 January 2023 Balance at 31 December 2023 Incoming resources Resources expended Unrestricted fund5 General Funds 45,724 29,183 (22,066} 52,841 Unrestricted funds are to cover the rnaintenance and funning costs of the village hall to enable the charity to fijlfil its objectives. During the year £2,000 was received towards the water fountain to be purchased in 2D25. 19 Analysls of net assots between funds Total funds at31 December 2024 Unrestri¢ted funds Tangible fixed assets Current assets Current liabilities 18,057 52,803 5.219) 65,641 18,057 52,803 (5.219) 65,641 Total net assets Total fund8 at31 December 2023 Unrestrlcted funds Tangible fixed assets Current assets Current liabilities 14,733 40,710 (2,602) 52,841 14,733 40,710 (2,602) Total net assets 52,841 20 Related party transactions There were no related party transactions in the year. Page 15