Charity regislration number..300840
Croyde Village Hall
Annual Report and Financlal Statements
for the Year Ended 31 De￿rnber 2024
WESTCOTTS
CHILRTERffiU ACCOUNTANTS
• UiI$IIIE$S APVISFRS

Croyde Village Hall
Contents Icontinued)
Refrrence and Administratlve Details
Trustees, Report
2to4
Independent Examinerfs Report
Statement of Financial Activities
Balance Sheat
Notes to the Flnancial Ststements
8t015

Croyde Village Hall
Reference and Admlnlstrative Detalls
Trustees:
P Watkins
R Windsor
C Plummer
S J Carter
J E Comell
S Maddocks
N Markham
J Windsor
A Green-Price
M King (resigned 10 July 2024)
Charity Registration Number
300840
Principal Office
Clo Mr P Watkins
Osterley
Springfield Road
Woolacombe
EX34 7BX
Independent Examiner
Westcotts (SW) LLP
47 Boutport street
Barnstaple
Devon
EX31 1SQ
Page 1

## Croyde Village Hall 

## Trustees’ Report 

The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2024. 

## Structure, governance and management 

## Type of governing document 

Croyde Village Hall is an unincorporated charity registered by way of a conveyance dated 4 November 1949. 

## Organisational structure and training 

The trustees of the charity, who are all unpaid volunteers, are appointed annually at an A.G.M. to which all local residents are invited or co-opted during the year under powers granted by the constitution. All new Trustees are provided with a copy of the Charity Commission guidance notice CC3, but beyond this no specific training is considered necessary. 

## Risk assessment 

The Trustees regularly review potential operational and wider risks to the charity. The major risks to which the charity is exposed have been reviewed and the Trustees consider that the constant monitoring of these risks at the monthly meetings of the Trustees is adequate to mitigate exposure. 

## Objectives and activities 

The conveyance dated 4 November 1949 details the powers and objects of the charity. 

## Charitable activities 

The Trustees maintain the fabric of the Hall and ensure that it is made available for use in accordance with the objects of the charity. Hire fees are charged where appropriate to help cover maintenance and running costs. 

## Charitable objectives 

To hold the Village Hall on trust for the purpose of physical and mental training and recreation and social and intellectual development for the benefit of the inhabitants of the Parish of Georgeham and Croyde. The Committee operates an Equal Opportunities Policy. 

## Public benefit statement 

The Trustees consider that the activities undertaken by the charity to further its charitable purposes are for public benefit and comply with the Charities and Public Benefit: Summary Guidance for Charity Trustees (January 2008, as amended December 2011). 

## Achievements and performance 

The hall has enjoyed another year of usage from a variety of user groups with a few encouraging regular day time activities including regular Medau sessions and Dance Fitness classes. Its great to see the hall being used during the day time sessions something the Committee have been trying to promote for many years. 

Page 2 



## Croyde Village Hall 

## Trustees' Report (continued) 

Our usual user groups continue to enjoy the facilities the hall offers. One sad exception this year was the Croyde Players Theatre Group who took a well earned rest from their annual pantomime. The Committee will be encouraging Croyde Players to resume activities as soon as possible. Another sad departure this year was the Deckchair Cinema. After many years of entertaining residents and holiday makers the organizer has decided to roll up the screen ... albeit hopefully not for the last time. 

The Committee co-hosted an Xmas Fayre with the Croyde Market Group which complimented the Annual Village Tractor Run. We already have exciting plans afoot for another event this year. 

There were no major expenditures in the current reporting period as we bolster the accounts to fund upcoming initiatives which may include a major improvement to the bar facilities. A small investment was made to improve the WIFI coverage in the hall and an upgrade to our glass washer now means we have the capability to wash the dishes as well - a very valuable addition to our industrial quality kitchen. The Committee were able to encourage the District Council to take responsibility for resurfacing the entrance to the car park and we agreed to a contribution towards the reinstatement of the double yellow lines. 

It seems the Committee manage to succeed in progressing at least one green initiative each year. 2025 is no exception with the introduction of a drinking water filling station to the front face of the hall. Efforts to fund the installation through grants reaped great success with financing having been received from Fullabrook, The Parish Council, CARA and Parkdean. Our thanks to these organizations for their generous support. 

The Hall remains financially viable with healthy accounts as a result of income from hire fees and our licensed bar. As with previous years the Committee will be encouraging an increase in the use of the hall during week days in particular. We continue to look for ways of improving the hall facilities and to that end welcome suggestions from the Community. 

We continue to have a strong and enthusiastic Management Committee dedicated to ensuring the village continues to enjoy our valuable community facility. | would like each one of them for their time and involvement in managing the Village Hall during the 2024 / 2025 reporting period. 

## Financial review 

Total income increased from £29,183 to £33,498. 

Total expenditure increased from £22,066 to £20,698. 

As a result, there was a surplus of £12,800 compared to £7,117 in 2023. 

## Reserves 

The Trustees do not feel the need for a formal reserves policy. However, the Trustees consider that a minimum sum of £5,000 kept in Lloyds current account, is sufficient to cover operational costs for the foreseeable future. The balance in this account as at 31 December 2024 was £49,434 (2023: £37,753). 

Page 3 



## Croyde Village Hall 

## Trustees’ Report (continued) 

## Plans for future periods 

Our goals for 2025 remain consistent with previous years: 

- Encourage the continued use of the hall by a varied user group base 

- — Continual Improvement of the hall facilities and associated grounds to the extent funds permit 

- Seek additional Committee Members 

## Statement of Trustees’ Responsibilities 

The trustees are responsible for preparing the trustees’ report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. 

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- * state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and 

- + prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. 

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The trustees are responsible for the maintenance and integrity of the corporate and_ financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. 

The annual report was approved by the trustees of the charity on 22 May.2025 and signed on its 

behalf by: 

PWatkins N Markham Trustee Trustee 

Page 4 



## Croyde Village Hall 

## Independent Examiner's Report to the trustees of Croyde Village Hall 

| report to the trustees on my examination of the accounts of Croyde Village Hall for the year ended 31 December 2024. 

## Responsibilities and basis of report 

As the charity trustees of Croyde Village Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

| report in respect of my examination of the Croyde Village Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## Independent examiner’s statement 

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of Croyde Village Hall as required by section 130 of the Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination. 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Catherine Williams FCA DChA Independent Examiner Westcotts (SW) LLP 47 Boutport Street Barnstaple Devon EX31 1SQ 

_ Date:ZW...oe=. ~weAOS 2o2s 

Page 5 



Croydo Village Hall
Statement of Financial Activities for the Year Ended 31 December 2024
Unrestrlctsd
funds
Restrlcted
funds
Total
2024
Total
2023
Note
Income and Endowments from:
Donations 8nd legacies
Other trading activitEs
Investmant income
Other income
2,000
2,003
30,736
409
350
25
29,158
30.736
409
350
Total income
31.498
2,000
33,498
29.183
Expenditure on:
Raising funds
Charitable activities
(4,391)
(16.307)
120.698)
10,800
{4,391)
(16,307)
(20,698)
12,800
(5,985)
(16,081)
Total expenditure
Net income
(22,066)
2,000
7,117
Net movement in funds
10,8
2,000
12,800
7,117
Reconciliation of funds
Total funds ixought forward
Total funds ¢arried fonward 18
52,841
52,841
45,724
52.841
63.841
2,000
65,641
All of the charity's activities derive from Gontinuing operations during the above periods.
The funds breakdown for 2023 is shown in note 18.
The notes on pages 8 to 15 form an integral part of these financial ststements.
Page 6

Croyde Village Hall
(Reglstration number: 300840)
Balance Sheet as at 31 December 2024
2024
2023
Note
F￿ed assets
Tangible assets
13
18,057
14,733
Current assets
stocks
Debtors
Cash at bank 8nd In hand
14
15
16
1,655
1,514
49,e34
52,803
<5,219)
1,845
37,865
40,710
Credltors: Amounts falling due wlthin on8 year
17
2,602)
Net current a$$ets
47,584
65,641
38,108
Net assets
52,841
Funds of the charlty:
Restrfct•d income funds
Restricted funds
2,000
Unrestricted Incomg fund8
Unrestricted fund8
Tijpe iext here
83.641
52,841
Totsl funds
18
65.641
52,841
The financial Statements on pages 6 to 15 were approved by the trustees, and authorised for issue on
22 May. 2025and signed on their behalf by..
P Watkins
Trustee
N Marltham
Trustee
The notes on pages 8 to 15 form an Integral part of these financial 5tstements.
Page 7

## Croyde Village Hall 

## Notes to the Financial Statements for the Year Ended 31 December 2024 

## 1 Accounting policies 

## Statement of compliance 

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. 

Basis of preparation Croyde Village Hall meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in sterling which is the functional currency of the charity. 

## Going concern 

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. 

## Income and endowments 

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability. 

## Donations and legacies 

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. 

## Grants receivable 

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. 

## Investment income 

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due. 

Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. 

Page 8 



Croyde Village Hall
Notes to the Financial Statements for the Year Ended 31 December 2024
(continued)
Ralslng funds
These are costs incurred in attracting voluntary income, the management of investments and Ihose
incurred in trading activities that raise funds.
Chantable activltles
Charitable expenditure comprises those costs incurred by the charity In the delivery of its activities
and seNices for its beneficiaries. It includes both Costs that can be allocated direclly to such aciivitles
and those costs of an indirect nature necessary to support them.
Support costs
sUp￿rt costs include central functions and have been allocated to activlty cost categories on a basis
consistent with the use of resources, for example, alloGating propety costs by floor areas, or per
capita, staff costs by the time spent and other costs by Iheir usage,
Tanglble fixed assats
Individual fixed assets are inltially recorded at cost. less any subsequent 8ccumulated depreciation
and subsequent accumulated Impairment losses.
D•preclatlon and amortlsatlon
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value.
over the usèful aconomic life of that asset as follows:
Freehold prope
Fithres, fittings and equipment
5% straight line
15% reducing balance
Stock is valued at the lower of cost and estimated selllng price less costs to Complete and $811, after
due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly
liquid investments that are readily convertible to a known amount of cash and are subject to an
insignif￿ant risk of change in value.
Fund structuro
Unrestricted Income funds are general funds that are available for use at the trustees discretion in
furtheran￿ of the objectives of the Gharity.
Restricted income funds are those donated for use in a particular area or for specific purposes. the
use of which is restricted to that area or purp)se.
Page 9

## Croyde Village Hall 

## Notes to the Financial Statements for the Year Ended 31 December 2024 (continued) 

## Financial instruments 

## Classification 

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. 

## Fair value measurement 

The best evidence of fair value is a quoted price for an identical asset in an active market. When quoted prices are unavailable, the price of a recent transaction for an identical asset provides evidence of fair value as long as there has not been a significant change in economic circumstances or a significant lapse of time since the transaction took piace. if the market is not active and recent transactions of an identical asset on their own are not a good estimate of fair value, the fair value is estimated by using a valuation technique. 

## 2 Income from donations and legacies 

|2<br>Income from donations and legacies||||
|---|---|---|---|
||Unrestricted<br>funds|Restricted<br>funds|Total<br>2024|
||£|£|£|
|Donations<br>Grants|3<br>-|-<br>2,000|3<br>2,000|
||3|2,000|2,003|
|||Unrestricted<br>funds|Total<br>2023|
|||£|£|
|Donations||25|25|
|||25|25|
|3<br>Incomefrom othertrading activities||||
|||Unrestricted<br>funds|Total<br>2024|
|||£|£|
|Notice board||400|400|
|Bar sales||10,381|10,381|
|Hall hiring<br>Incomefrom solar panels||17,596<br>2,359|17,596<br>2,309|
|||30,736|30,736|



Page 10 



Croyde Villaga Hall
Notes to the Financlal Statements forthe Year Ended 31 December 2024
(continued)
Unrestrictad
funds
Totsl
2023
Nots"ce board
Bar sales
Hall hiring
Income from Solar panels
500
9,063
19,463
132
500
9,063
19,463
132
29,158
29.158
4 Investment Income
Unrestrictsd
funds
Total
2024
Int8r8st receivable on bank deposlts
409
409
5 Other In￿rne
Unrestrlcted
funds
Total
2024
Other income
350
350
6 Expendlturg on ral8lng funds
a) Costs of raising donations and legacies
Unrestricted
funds
Totsl
2024
Bar costs
4,391
4,391
Unrestricted
funds
Total
2023
Bar costs
5,985
5,985
Page 11

Croyde Vlllage Hall
Notes to the Financial Statements for the Year Ended 31 December 2024
(continued)
7 Expendlture on charitable actlvities
Unrestrlcted
funds
Total
2024
Allocated support cost8
16,307
16,307
Unrestricted
fund8
Total
2023
Allocated support costs
16,081
16,081
Anatysis of support costs
Support CQ8ts allocated to charltable actlvltle$
Total
2024
Total
2022
Rates
Water rates
Ligh( heat and power
Insurance
Gardening
Telephone and fax
Website costs
Sundry expenses
Cleaning
Repairs and renewals
Depreciation
Independent ex8minatlon fees
704
1,314
2,103
1,570
2,188
240
545
609
631
1,668
1.278
1,833
220
494
199
3,900
3,241
1,018
990
3,900
858
1,643
1,240
16,307
16,081
9 Net Incomingloutgolng resources
Net incoming ￿SOurceS for the year include..
2024
2023
Depreciation of fixed assets
1,643
1,018
Page 12

## Croyde Village Hall 

## Notes to the Financial Statements for the Year Ended 31 December 2024 (continued) 

## 10 Independent examiner's remuneration 


**----- Start of picture text -----**<br>
|||||
|---|---|---|---|
|2024|2023|
|£|£|
|Independent examination|fees|1,240|990|

**----- End of picture text -----**<br>


## 11 Staff costs 

No salaries or wages have been paid to employees, including the members of the committee, during the year. 

The average head count of employees during the year was Nil (2023: Nil). 

No employee received emoluments of more than £60,000 during the year 

## 12 Trustees remuneration and expenses 

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. 

During the year, Trustees were reimbursed for sundry purchases made on behalf of the charity, no expenses were paid directly to Trustees (2023: ENil) 

## 13 Tangible fixed assets 


**----- Start of picture text -----**<br>
||||||||
|---|---|---|---|---|---|---|
|Landand|‘Fixtures|and|
|buildings|fittings|Total|
|£|£|£|
|Cost|
|At|1|January|2024|15,143|21,462|36,605|
|Additions|-|4,967|4,967|
|At 31|December 2024|15,143|26,429|41,572|
|Depreciation|
|At|1|January 2024|4,200|17,672|21,872|
|Charge|for the year|350|1,293|1,643|
|At|31|December 2024|4,550|18,965|23,515|
|Net|book|value|
|At 31|December 2024|10,503,|_7,464.|_18,057.|
|At|31|December 2023|10,943|3,790|14,733|

**----- End of picture text -----**<br>


Page 13 



Croyde Village Hall
Notes to the Flnancial Statements for tho Year Ended 31 December 2024
(continued)
14 Stock
2024
2023
Bar stock
1,655
1,000
1 S Debtors
2024
2023
Trade debtors
Prepayments
420
1,094
1,514
900
945
1.845
16 Cash and cash gqulvalonts
2024
2023
Cash at bank
49,634
37,865
17 Creditors: amounts falling due wlthin one yoar
2024
2023
Trade creditors
Other creditors
Accruals
3,688
363
1,168
5,219
1,612
990
2,602
18 Funds
Balance at 1
January
2024
Balance at
31 December
2024
Incoming
resources
Resources
expended
Unrestricted funds
General Funds
52,841
31,498
(20,698)
63,641
Restricted funds
Water Fountain
2,000
2,000
Total funds
52,841
33,498
120.698)
65,641
Page 14

Croyde Village Hall
Notss to the Financial Statsments for the Year Ended 31 December 2024
(continued)
Balance at 1
January
2023
Balance at
31 December
2023
Incoming
resources
Resources
expended
Unrestricted fund5
General Funds
45,724
29,183
(22,066}
52,841
Unrestricted funds are to cover the rnaintenance and funning costs of the village hall to enable the
charity to fijlfil its objectives.
During the year £2,000 was received towards the water fountain to be purchased in 2D25.
19 Analysls of net assots between funds
Total funds
at31
December
2024
Unrestri¢ted
funds
Tangible fixed assets
Current assets
Current liabilities
18,057
52,803
5.219)
65,641
18,057
52,803
(5.219)
65,641
Total net assets
Total fund8
at31
December
2023
Unrestrlcted
funds
Tangible fixed assets
Current assets
Current liabilities
14,733
40,710
(2,602)
52,841
14,733
40,710
(2,602)
Total net assets
52,841
20 Related party transactions
There were no related party transactions in the year.
Page 15