Trustees’ Annual Report for the period
From (start date) 01/04/24 To (end date) 31/03/25
Reference and Administrative details
| Charityname | Exmouth Unit 395 of the Sea Cadet Corps |
|---|---|
| Other name the charityuses | Exmouth Sea Cadets |
| Registered charitynumber | 300830 |
| Charity’s principal address | 6 Camperdown Terrace Exmouth EX8 1EJ |
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charitable purpose of the Unit (the Purpose) is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and as responsible citizens by the provision of education and leisure time activities using a nautical theme and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC). |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | a) offer young people a structured environment in which to develop b) provide access to education and training including (but not restricted to): sailing, (inshore and offshore), paddle sports, power boating, seamanship, navigation, marine engineering, cooking, music, first aid, drill, piping, and public service c) provide opportunities for young people to obtain a range of qualifications; and d) provide opportunities for community involvement. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees hereby confirm that they are aware of the Commission’s guidance on public benefit, and that they have taken it into account when making a decision to which the guidance is relevant. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity makes no financial grants to external bodies. The charity has arrangements by which cadets who would have difficulty funding Sea Cadet subscriptions or training course fees may be awarded a bursary at the discretion of the trustees. |
| Policy on social investment including program related investment |
Para 1.38 | Not currently applicable |
| Contribution made by volunteers |
Para 1.38 | The charity has no paid employees and is reliant entirely on the dedication of its volunteers. These include the uniformed staff of instructors and their assistants who interact directly with the cadets, and the ‘background team’ of the Unit Management Team of trustees who are responsible for the day-to-day management and functioning of the Unit and its premises, and securing of funding and grants for particular purposes. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Another successful Annual Unit Review by South West Area, following which we were awarded a Burgee and a Captain’s Commendation. Cadets attended a number of boating events and regattas, as well as District and Area Drill and Piping competitions and performed extremely well. The Unit hosted 2 District Weekends. Our sea cadets attended a District Week at Weymouth National Boating Centre, and our royal marine cadets attended a summer camp on Dartmoor. Cadets assisted at the Trafalgar Day service held at Exeter Cathedral. We had stands at the Exmouth Classic Car Show, Organ Donor Day, and Armed Forces Day, and our cadets sold poppies and took part in the annual Remembrance Day parade. Seven cadets visited a local nursing home to attend a Remembrance Day service in the company of retired officers and veterans. |
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Sea Cadet Standard Constitution 2017 |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees hold office on the UMT for 1 year and then stand down at the AGM, but can apply for re-election. Invitations for Trustee nominations are sent out as part of the AGM invitations which are widely distributed and displayed locally. The Constitution requires that:UMT members should be members of the local community, known to the Unit, sympathetic to the aims of the SCC, with appropriate management experience, knowledge and skills, and with the ability to commit the time necessary to manage a Sea Cadet unit and fully understand their responsibilities as a charity trustee of the Unit. No person can stand for election to the UMT unless he or she is eligible in accordance with clause 7 of the Constitution and has been proposed and seconded by at least two other voting members of the Unit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Induction & training is undertaken following the requirements of the SSC Constitution. After an initial interview at the Unit conducted by the UMT Chair and the Officer in Charge, prospective trustees are required to complete |
|---|---|---|
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| an online P1 Form with the help of either the Chair or CO. Part of the P1 requires satisfactory references to be provided by 2 referees chosen by the applicant. This is followed up by a DBS criminal records check and, subject to satisfactory clearance, trustees undertake a Virtual Induction course via the Defence Learning Environment (DLE), followed by online learning courses in Health & Safety, Safeguarding, Equity Diversity and Inclusion, & Responsible for Information. |
||
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is affiliated to the Marine Society and Sea Cadets (MSSC) organisation. The Unit is part of Devon District within the South West Area of the MSSC. |
| Relationship with any related parties |
Para 1.51 | Not applicable |
| Other |
Names of the charity trustees who manage the charity
| Names of the charity trustees | who manage the charity | |||
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
| Ian Jolley | Chair | |||
| Sarah Andrews | Officer in Charge | |||
| Stephen Nott | Treasurer | |||
| Hedley Saunders | ||||
| Dr Robert Mew | Resigned 31/03/25 | |||
| Tim Prince | Joined 05/08/24 | |||
| Sam Wheeler | Joined 17/10/24 | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
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Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | Property |
|---|---|---|
| AnthonyRoyGriffin | Lease of mainpremises | |
| David Marino | Lease of mainpremises | |
| AnthonyRoyGriffin | Garage at Foxholes Hill | |
| David Marino | Garage at Foxholes Hill |
Funds held as custodian trustees on behalf of others
Description of the assets held in Not applicable this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
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Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The income for the period was £29,305.96 with expenditure of £28,646.57 resulting in an excess of expenditure over income of £659.39. On the income side we received external donations amounting to £5,245, and £2147.77 from the SW Area Premises Fund towards the cost of a new fire escape. £632.67 was raised by various fundraising activities. Donations from letting parts of the premises to other community groups raised £9,029.50 and from our garage bequest at Foxholes Hill, £1,500. Gift Aid reclaimed from HMRC amounted to £3219.13. Apart from the normal ongoing running costs our expenses over the year included the final payment of £1,214.95 on the construction of the new fire escape, £2,150 for the purchase of a floating pontoon for our RIB safety boat. At the end of the financial year we had a balance of £7,404.10 in our current account, £10,667.175 in our savings account, and £6,750 in our Reserve account. |
|---|---|---|
| Statement explaining the policy for holding reserves stating whytheyare held |
Para 1.22 | See ‘EXM MD05 Reserves Policy’ document. |
| Amount of reserves held | Para 1.22 | £6,750 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuingas agoingconcern |
Para 1.23 | None |
Additional information (optional)
| Additional information(optional) | ||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Cadet subscriptions. Rental income from a private garage bequest Donations from community groups for use of the premises. Income from MSSC for the use of our premises by other cadets units and management. General fundraising activities. Gift Aid on subs and donations from HMRC. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Funds that are not immediately required for the running of the charity are retained in a Barclays savings account. Reserve funds are also held in a separate Barclays Savings account. Both accounts are ‘Instant Access’ – a fixed term would require a minimum £100k investment. |
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A description of the principal Para 1.46 We have a waiting list of cadets wanting to join, risks facing the charity but are unable to take more on until we have recruited additional volunteer instructors. We also require more trustees to join the management team in order to distribute the workload and provide for succession planning. Other
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mr Ian William Jolley Lt. (SCC) Sarah Jayne Andrews RNR Position (eg Secretary, Officer In Charge Chair, etc)[Chair ] Date 20/09/25 07/10/25
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EXMOUTH SEA CADETS
Profit and Loss Account
1st April 2024 to 31st March 2025
| Budgeted (year) | Budgeted (year) | |||
|---|---|---|---|---|
| £ | £ | |||
| Income Year | £ | 29,305.96 |
£ | 18,541.00 |
| _Less_Expenditure | £ | 28,646.57 |
£ | 27,773.00 |
| Balance year to date | £ | 659.39 |
-£ | 9,232.00 |
| Income | Current Year | Budgeted (year) | ||
| Subscriptions | £ | 7,800.00 |
£ | 7,390.00 |
| Donations | £ | 5,245.00 |
£ | 100.00 |
| Fire Escape Project | £ | 2,147.77 |
£ | - |
| Fundraising | £ | 632.67 |
£ | - |
| Gift Aid | £ | 319.39 |
£ | 318.00 |
| Grants | £ | - |
£ | - |
| Interest Received | £ | 191.63 |
£ | 160.00 |
| Misc Income | £ | 107.11 |
£ | 120.00 |
| MSSC Reimbursements | £ | 1,752.89 |
£ | 630.00 |
| Rental Donations (Premises) | £ | 9,029.50 |
£ | 8,323.00 |
| Rental Income (Garage) | £ | 1,500.00 |
£ | 1,500.00 |
| Training Courses & Camps | £ | - |
£ | - |
| Uniform Deposits | £ | 580.00 |
£ | - |
Note to the Income:
Donations include: £3,500 from the Stafford Trust and £1089.75 from Tesco and £100 from Exeter Flotilla. We received £2147.77 reimbursements as the Fire Escape project ended. Rental Donations mainly came from the Art Group, Gig Club, and Pilates
Total Income £ 29,305.96 £ 18,541.00
| Expenditure | Current Year | Current Year | Budgeted | Budgeted |
|---|---|---|---|---|
| Advertising | £ | - |
£ | - |
| AGM/Inspection/Entertainment/Mess | £ | 411.45 |
£ | 1,181.00 |
| Bank Charges | £ | 1.94 |
||
| Boats & Moorings: Repairs & Maint. | £ | 4,814.63 |
£ | 1,460.00 |
| Boats: Marina & Mooring Fees | £ | 3,801.64 |
£ | 3,133.00 |
| Cleaning | £ | 2,604.84 |
£ | 2,592.00 |
| Electricity | £ | 1,046.92 |
£ | 1,200.00 |
| Equipment: Repairs, Replacements, Hire | £ | 528.69 |
£ | 624.00 |
| Exmouth SCC Bursary Account | £ | - |
£ | - |
| Fire Escape Project | £ | 1,214.95 |
£ | - |
| Fuel & Charges: Vehicles & Boats | £ | 621.95 |
£ | 1,302.00 |
| Fundraising Expenses | £ | - |
£ | - |
| Gas | £ | 732.89 |
£ | 1,428.00 |
| Gifts | £ | 106.48 |
£ | - |
| Ground Rent | £ | 1,500.00 |
£ | 1,500.00 |
| H&S Checks & Maintenance Contracts | £ | 556.08 |
£ | 1,611.00 |
| Licences: GDPR & Others | £ | 285.00 |
£ | 135.00 |
| Miscellaneous Expenses | £ | 150.43 |
£ | 120.00 |
| Premises: Insurance | £ | 2,476.00 |
£ | 3,384.00 |
| Premises: Repairs & Maintenance | £ | 908.43 |
£ | 1,200.00 |
| Printing, Postage & Stationery | £ | 159.81 |
£ | 120.00 |
| Telephone, Fax & Internet | £ | 645.58 |
£ | 672.00 |
| Training Courses & Camps | £ | - |
£ | - |
| Uniforms & Badges | £ | 626.44 |
£ | 180.00 |
| Unit Toiletries | £ | 97.24 |
£ | 180.00 |
| Vehicle: Insurance | £ | 1,552.68 |
£ | 1,901.00 |
| Vehicle: Repairs, Maintenance & MOT | £ | 2,661.94 |
£ | 2,650.00 |
| Vehicle: Road Tax | £ | 642.50 |
£ | 660.00 |
| Water Rates | £ | 498.06 |
£ | 540.00 |
| Total Expenditure | £ | 28,646.57 |
£ | 27,773.00 |
Note to the Expenditure:
Main expenses also included money that was used for equipment for which grants were given, some of which come under Boats and Moorings Repair and Maintenance. There were exceptionally heavy vehicle repair bills
Balance Sheet
6th April 2024 to 5th April 2025
| Excess of Income over Expenditure 2024/2025 | £ | 659.39 |
|---|---|---|
| B/Fwd Bank Current Account | £ | 8,441.52 |
| B/Fwd Bank Savings Account | £ | 17,285.15 |
| B/Fwd Petty Cash | £ | 2.52 |
| B/f Creditors | £ | 1,895.03 |
| £ | 24,493.55 |
|
| Bank Current Account | £ | 7,404.10 |
| Bank Savings Account | £ | 10,667.27 |
| Bank Reserve Account | £ | 6,750.00 |
| Petty Cash | £ | 8.29 |
| Creditors | £ | 336.11 |
| Carried forward to following year | £ | 24,493.55 |
Please note there is a small discrepancy of brought forward balance in April 2024, due to minor mistakes that only came to light at the start of April 2025, so these have been removed.
I certify that the accounts have been checked and are correct.
Jason Simons FCA
Dated 7/6/2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EXMOUTH UNrr 397 OF THE SEA CADEr CORPS I reporl to the trlllteei on my examii)ation of the accounts of the Exmouth Unrt 397 of the Sea Cadet Corps foi the year cndcd 31 Marih 2025. Re5pon5ibilities and ba515 of report A5 The charlry rru5tee5 Of the Trust YVU le5P0115ible for the preparation of the acrnunts in accordance with the requirements of the Charities Act 20111 the Art l. I report in respect of my examination of the Charit¢s accounts carried out under section 145 of the 2011 Art and in carying out my examination I have followed all the applicable DireLlions given by the Charity Commission under sertion 14515llbl of the Art. Indo endent examiner's st3tempnt I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accoLinting rprnrd4 were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matter5 in wiiiiection with the examination to which attention should be drawn in this report in orderto enable a proper understandingof the accounts to be reached. Name: Relevant professional qualification or membership of professional bodies (if any): r a A I i Lh _ Address: 60 EkJ¥E- EKKKotmi 071,,125