## **Trustees’ Annual Report for the period** **From (start date)** 01/04/24 **To (end date)** 31/03/25 ## **Reference and Administrative details** |Charityname|Exmouth Unit 395 of the Sea Cadet Corps| |---|---| |Other name the charityuses|Exmouth Sea Cadets| |Registered charitynumber|300830| |Charity’s principal address|6 Camperdown Terrace
Exmouth
EX8 1EJ| ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charitable purpose of the Unit (the Purpose)
is to promote the development of young people
in achieving their physical, intellectual and social
potential as individuals and as responsible
citizens by the provision of education and
leisure time activities using a nautical theme
and in accordance with the principles, ethos and
practices of the Marine Society & Sea Cadets
(MSSC).| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and 1.19|a) offer young people a structured environment
in which to develop
b) provide access to education and training
including (but not restricted to): sailing, (inshore
and offshore), paddle sports, power boating,
seamanship, navigation, marine engineering,
cooking, music, first aid, drill, piping, and public
service
c) provide opportunities for young people to
obtain a range of qualifications; and
d) provide opportunities for community
involvement.| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The Trustees hereby confirm that they are
aware of the Commission’s guidance on public
benefit, and that they have taken it into account
when making a decision to which the guidance
is relevant.| 80a13d5e-925c-40e7-af92-cc79fe5a0eec 1 ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity makes no financial grants to external
bodies. The charity has arrangements by which
cadets who would have difficulty funding Sea
Cadet subscriptions or training course fees may
be awarded a bursary at the discretion of the
trustees.| |Policy on social investment
including program related
investment|Para 1.38|Not currently applicable| |Contribution made by
volunteers|Para 1.38|The charity has no paid employees and is reliant
entirely on the dedication of its volunteers.
These include the uniformed staff of instructors
and their assistants who interact directly with
the cadets, and the ‘background team’ of the
Unit Management Team of trustees who are
responsible for the day-to-day management and
functioning of the Unit and its premises, and
securing of funding and grants for particular
purposes.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|Another successful Annual Unit Review by South
West Area, following which we were awarded a
Burgee and a Captain’s Commendation. Cadets
attended a number of boating events and
regattas, as well as District and Area Drill and
Piping competitions and performed extremely
well. The Unit hosted 2 District Weekends. Our
sea cadets attended a District Week at
Weymouth National Boating Centre, and our
royal marine cadets attended a summer camp
on Dartmoor.
Cadets assisted at the Trafalgar Day service held
at Exeter Cathedral.
We had stands at the Exmouth Classic Car Show,
Organ Donor Day, and Armed Forces Day, and
our cadets sold poppies and took part in the
annual Remembrance Day parade. Seven
cadets visited a local nursing home to attend a
Remembrance Day service in the company of
retired officers and veterans.| 80a13d5e-925c-40e7-af92-cc79fe5a0eec 2 ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Sea Cadet Standard Constitution 2017| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees hold office on the UMT for 1 year and
then stand down at the AGM, but can apply for
re-election. Invitations for Trustee nominations
are sent out as part of the AGM invitations
which are widely distributed and displayed
locally. The Constitution requires that:_UMT_
_members should be members of the local_
_community, known to the Unit, sympathetic to_
_the aims of the SCC, with appropriate_
_management experience, knowledge and skills,_
_and with the ability to commit the time_
_necessary to manage a Sea Cadet unit and fully_
_understand their responsibilities as a charity_
_trustee of the Unit_. No person can stand for
election to the UMT unless he or she is eligible
in accordance with clause 7 of the Constitution
and has been proposed and seconded by at
least two other voting members of the Unit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Induction & training is undertaken following the
requirements of the SSC Constitution. After an
initial interview at the Unit conducted by the
UMT Chair and the Officer in Charge,
prospective trustees are required to complete| |---|---|---| 80a13d5e-925c-40e7-af92-cc79fe5a0eec 3 |||an online P1 Form with the help of either the
Chair or CO. Part of the P1 requires satisfactory
references to be provided by 2 referees chosen
by the applicant. This is followed up by a DBS
criminal records check and, subject to
satisfactory clearance, trustees undertake a
Virtual Induction course via the Defence
Learning Environment (DLE), followed by online
learning courses in Health & Safety,
Safeguarding, Equity Diversity and Inclusion, &
Responsible for Information.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|The charity is affiliated to the Marine Society
and Sea Cadets (MSSC) organisation. The Unit is
part of Devon District within the South West
Area of the MSSC.| |Relationship with any related
parties|Para 1.51|Not applicable| |Other||| **Names of the charity trustees who manage the charity** ||**Names of the charity trustees**|**who manage the charity**||| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| ||Ian Jolley|Chair||| ||Sarah Andrews|Officer in Charge||| ||Stephen Nott|Treasurer||| ||Hedley Saunders|||| ||Dr Robert Mew||Resigned 31/03/25|| ||Tim Prince||Joined 05/08/24|| ||Sam Wheeler||Joined 17/10/24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** 80a13d5e-925c-40e7-af92-cc79fe5a0eec 4 Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|**Property**| |---|---|---| |AnthonyRoyGriffin||Lease of mainpremises| |David Marino||Lease of mainpremises| |AnthonyRoyGriffin||Garage at Foxholes Hill| |David Marino||Garage at Foxholes Hill| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in Not applicable this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** 80a13d5e-925c-40e7-af92-cc79fe5a0eec 5 ## **Financial Review** |Review of the charity’s financial
position at the end of the
period|Para 1.21|The income for the period was £29,305.96 with
expenditure of £28,646.57 resulting in an excess
of expenditure over income of £659.39.
On the income side we received external
donations amounting to £5,245, and £2147.77
from the SW Area Premises Fund towards the
cost of a new fire escape. £632.67 was raised by
various fundraising activities. Donations from
letting parts of the premises to other community
groups raised £9,029.50 and from our garage
bequest at Foxholes Hill, £1,500. Gift Aid
reclaimed from HMRC amounted to £3219.13.
Apart from the normal ongoing running costs our
expenses over the year included the final
payment of £1,214.95 on the construction of the
new fire escape, £2,150 for the purchase of a
floating pontoon for our RIB safety boat.
At the end of the financial year we had a
balance of £7,404.10 in our current account,
£10,667.175 in our savings account, and £6,750
in our Reserve account.| |---|---|---| |Statement explaining the policy
for holding reserves stating
whytheyare held|Para 1.22|See ‘EXM MD05 Reserves Policy’ document.| |Amount of reserves held|Para 1.22|£6,750| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the charity
continuingas agoingconcern|Para 1.23|None| ## **Additional information (optional)** |**Additional information(optional)**||| |---|---|---| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Cadet subscriptions.
Rental income from a private garage bequest
Donations from community groups for use of
the premises.
Income from MSSC for the use of our premises
by other cadets units and management.
General fundraising activities.
Gift Aid on subs and donations from HMRC.| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|Funds that are not immediately required for the
running of the charity are retained in a Barclays
savings account. Reserve funds are also held in
a separate Barclays Savings account. Both
accounts are ‘Instant Access’ – a fixed term
would require a minimum £100k investment.| 80a13d5e-925c-40e7-af92-cc79fe5a0eec 6 A description of the principal Para 1.46 We have a waiting list of cadets wanting to join, risks facing the charity but are unable to take more on until we have recruited additional volunteer instructors. We also require more trustees to join the management team in order to distribute the workload and provide for succession planning. Other ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Mr Ian William Jolley Lt. (SCC) Sarah Jayne Andrews RNR **Position (eg Secretary,** Officer In Charge **Chair, etc)**[Chair ] **Date** 20/09/25 07/10/25 80a13d5e-925c-40e7-af92-cc79fe5a0eec 7 ## **EXMOUTH SEA CADETS** ## **Profit and Loss Account** _1st April 2024 to 31st March 2025_ ||||_Budgeted (year)_|_Budgeted (year)_| |---|---|---|---|---| |||£||_£_| |Income Year|£|29,305.96
|_£_|_18,541.00_
| |_Less_Expenditure|£|28,646.57
|_£_|_27,773.00_
| |Balance year to date|£|659.39
|_-£_|_9,232.00_
| |**Income**||Current Year|_Budgeted (year)_|| |Subscriptions|£|7,800.00
|_£_|_7,390.00_
| |Donations|£|5,245.00
|_£_|_100.00_
| |Fire Escape Project|£|2,147.77
|_£_|_-_
| |Fundraising|£|632.67
|_£_|_-_
| |Gift Aid|£|319.39
|_£_|_318.00_
| |Grants|£|-
|_£_|_-_
| |Interest Received|£|191.63
|_£_|_160.00_
| |Misc Income|£|107.11
|_£_|_120.00_
| |MSSC Reimbursements|£|1,752.89
|_£_|_630.00_
| |Rental Donations (Premises)|£|9,029.50
|_£_|_8,323.00_
| |Rental Income (Garage)|£|1,500.00
|_£_|_1,500.00_
| |Training Courses & Camps|£|-
|_£_|_-_
| |Uniform Deposits|£|580.00
|_£_|_-_
| _Note to the Income:_ Donations include: £3,500 from the Stafford Trust and £1089.75 from Tesco and £100 from Exeter Flotilla. We received £2147.77 reimbursements as the Fire Escape project ended. Rental Donations mainly came from the Art Group, Gig Club, and Pilates **Total Income** £ 29,305.96 _£ 18,541.00_ |**Expenditure**|Current Year|Current Year|_Budgeted_|_Budgeted_| |---|---|---|---|---| |Advertising|£|-
|_£_|_-_
| |AGM/Inspection/Entertainment/Mess|£|411.45
|_£_|_1,181.00_
| |Bank Charges|£|1.94
||| |Boats & Moorings: Repairs & Maint.|£|4,814.63
|_£_|_1,460.00_
| |Boats: Marina & Mooring Fees|£|3,801.64
|_£_|_3,133.00_
| |Cleaning|£|2,604.84
|_£_|_2,592.00_
| |Electricity|£|1,046.92
|_£_|_1,200.00_
| |Equipment: Repairs, Replacements, Hire|£|528.69
|_£_|_624.00_
| |Exmouth SCC Bursary Account|£|-
|_£_|_-_
| |Fire Escape Project|£|1,214.95
|_£_|_-_
| |Fuel & Charges: Vehicles & Boats|£|621.95
|_£_|_1,302.00_
| |Fundraising Expenses|£|-
|_£_|_-_
| |Gas|£|732.89
|_£_|_1,428.00_
| |Gifts|£|106.48
|_£_|_-_
| |Ground Rent|£|1,500.00
|_£_|_1,500.00_
| |H&S Checks & Maintenance Contracts|£|556.08
|_£_|_1,611.00_
| |Licences: GDPR & Others|£|285.00
|_£_|_135.00_
| |Miscellaneous Expenses|£|150.43
|_£_|_120.00_
| |Premises: Insurance|£|2,476.00
|_£_|_3,384.00_
| |Premises: Repairs & Maintenance|£|908.43
|_£_|_1,200.00_
| |Printing, Postage & Stationery|£|159.81
|_£_|_120.00_
| |Telephone, Fax & Internet|£|645.58
|_£_|_672.00_
| |Training Courses & Camps|£|-
|_£_|_-_
| |Uniforms & Badges|£|626.44
|_£_|_180.00_
| |Unit Toiletries|£|97.24
|_£_|_180.00_
| |Vehicle: Insurance|£|1,552.68
|_£_|_1,901.00_
| |Vehicle: Repairs, Maintenance & MOT|£|2,661.94
|_£_|_2,650.00_
| |Vehicle: Road Tax|£|642.50
|_£_|_660.00_
| |Water Rates|£|498.06
|_£_|_540.00_
| |**Total Expenditure**|£|28,646.57
|_£_|_27,773.00_
| _Note to the Expenditure:_ Main expenses also included money that was used for equipment for which grants were given, some of which come under Boats and Moorings Repair and Maintenance. There were exceptionally heavy vehicle repair bills ## **Balance Sheet** ## _6th April 2024 to 5th April 2025_ |Excess of Income over Expenditure 2024/2025|£|659.39
| |---|---|---| |B/Fwd Bank Current Account|£|8,441.52
| |B/Fwd Bank Savings Account|£|17,285.15
| |B/Fwd Petty Cash|£|2.52
| |B/f Creditors|£|1,895.03
| ||**£**|**24,493.55**
| |Bank Current Account|£|7,404.10
| |Bank Savings Account|£|10,667.27
| |Bank Reserve Account|£|6,750.00
| |Petty Cash|£|8.29
| |Creditors|£|336.11
| |Carried forward to following year|**£**|**24,493.55**
| _Please note there is a small discrepancy of brought forward balance in April 2024, due to minor mistakes that only came to light at the start of April 2025, so these have been removed._ I certify that the accounts have been checked and are correct. Jason Simons FCA Dated 7/6/2025 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EXMOUTH UNrr 397 OF THE SEA CADEr CORPS I reporl to the trlllteei on my examii)ation of the accounts of the Exmouth Unrt 397 of the Sea Cadet Corps foi the year cndcd 31 Marih 2025. Re5pon5ibilities and ba515 of report A5 The charlry rru5tee5 Of the Trust YVU le5P0115ible for the preparation of the acrnunts in accordance with the requirements of the Charities Act 20111 the Art l. I report in respect of my examination of the Charit¢s accounts carried out under section 145 of the 2011 Art and in carying out my examination I have followed all the applicable DireLlions given by the Charity Commission under sertion 14515llbl of the Art. Indo endent examiner's st3tempnt I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accoLinting rprnrd4 were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matter5 in wiiiiection with the examination to which attention should be drawn in this report in orderto enable a proper understandingof the accounts to be reached. Name: Relevant professional qualification or membership of professional bodies (if any): r a A I i Lh _ Address: 60 EkJ¥E- EKKKotmi 071,,125