BROADCLYST VICTORY HALL ANNUAL REPORT & ACCOUNTS YEAR ENDED 31 DECEMBER 2022
The trustees present their report together with the financial statements of the charity for the year ended 31 December 2022. The financial statements comply with current statutory requirements, the governing document and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in March 2015.
Broadclyst Victory Hall, Broadclyst, Exeter, EX5 3EE is a registered charity, No 300784 constituted by a scheme made by the Secretary of State for Education and Science on 23 February 1967 approved by the Charity Commissioners for England and Wales on 16 July 1981.
The charity is administered by a management committee comprising (as of Dec 31st 2022):
Chairman - Mr Simon Staddon Vice Chairman - Mrs Clare Ratcliffe Secretary - Ms Kiera Wasserman Treasurer – Mr Simon Glendinning Mrs. Connie Derham Mr. David Snell Mrs. Jenny Cobbledick Mr. Coin Jackson Mr. Chris Andrews Mrs Gemma Green
New members are appointed at the Annual General Meeting for a period of one year. The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Broadclyst and the neighborhood which is for the public benefit. Income has increased from £55092 to £70,776. This was due to the increased use of the hall following the pandemic.
Expenditure has also increased this year from £44253 to £61,103 this is due to the preceding years costs being significantly reduced as a result of covid and the consequent reduced use of the hall. At the year-end the cash reserves increased from £235,069 to £244,742.
The hall subsidizes hire rates for various local clubs and organizations and runs a weekly community café. The hall also supports local charities including Clyst Caring, who run a day centre in the village and Hospicecare, an Exeter based charity supporting those with terminal illness.
During the year the trustees agreed to invest some of the cash reserves into the hall by installing photovoltaic panels, batteries and air conditioning. These works will be executed and costed in the next financial year. The investment will reduce the halls carbon footprint and reduce expenditure on energy.
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level to cover future anticipated costs for 1 year. The reserves met this policy at the yearend.
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
David Snell Chairman Date 12th October 2023 On behalf of the Management Committee
For the year eNled 31 Lltt•rnber 2022 2021 INCOME Hire Charyes Fundraising Grants al Club Rent Coffee Shop Wayleave Donatlons lrterest 37,382 22.368 21.655 10,074 19,126 3,529 700 7.7 2.747 531 Tt)tal Income 70.776 55,092 EXPENDITURE Wages Coffee Shop Expenses Sodal aub Maintenance Insurance General Repalrs Postage and Statnery Light and Heat Water Rates Cleanin8 Materials Licences Sundrles Computer SOare Fundraising Accountancy Telephone and Internet Leg31 and Professional Fees Donatlons Bank Charges 16,382 14,631 711 4,845 1,552 10.870 59 2,124 620 229 230 25 601 6.819 3.510 729 337 3,745 941 702 178 16.682 1.033 1,630 360 360 61.103 44.253 SURPUIS OF IIKOME OVER EXPENDrruRE 10.839
Balance Sheet As at 31 iYeten&w2022 9.767 Santander Currerrt Account Josle Land Legacy Account Buildlng Resetve Account Cash in Hand 143.137 61592 30,191 729 235.649 Hlre Debtors 1.%6 1,966 Totsl Assets 247,382 Current LiatlItI•5 Creditors Prepald Inwme Accountsnry 1,385 955 3Tr) Total Net A55ets 244,742 General Rese Balance brought forwanl at 1st January 2022 235,069 SurplusllDeficit} of Income o¥er Expenditure 9.673 Deferred Income Irestrtcted fvnds) Balance carried forward at 31st t)ecember 2022 244742
Independent examiner’s report to the trustees of Broadclyst Victory Hall
I report on the accounts of Broadclyst Victory Hall for the year ended 31 December 2022.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
M Johns on behalf of
Batchelor and Company Accountants Limited Charlton House 32 High Street Cullompton EX15 1AE